Present:

Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Alternate
Director R. Cantelon City of Nanaimo
Director G. Korpan City of Nanaimo
Director L. McNabb City of Nanaimo
Director T. Krall City of Nanaimo
Director L. Sherry City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason Gen. Mgr. of Corporate Services
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
N. Avery Manager of Financial Services
M. Pearse Manager of Administrative Services

DELEGATIONS

Andrew Speed, Errington Volunteer Fire Department, re Fire Truck Purchase.

Mr. Speed reviewed the rationale in requesting the amendment to the Fire Department�s capital replacement plan to pursue the acquisition of a fire truck vehicle from the Coastal Fire Centre.

MOVED Director McNabb, SECONDED Director Krall, that Art Lightburn, Diane Aussem and Janet Farooq be permitted to address the Board as late delegations.

CARRIED

Art Lightburn, re Beach Access Modifications � Area E.

Mr. Lightburn voiced his concerns with respect to modifications made to Beach Access No. 58 without public consultation.

Diane Aussem, re Beach Access Modifications � Area E.

Ms. Aussem expressed her opinions about the consultation process in the recent modifications to Beach Access No. 58.

Janet Farooq, re Public Consultation Process.

Ms. Farooq spoke of the proposed amendments to the Regional Growth Strategy and the need for more public consultation. She recommended that the Board allow for further public consultation before the amendment proceeds.

BOARD MINUTES

MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of the regular Board meeting held on September 10, 2002 be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

George Abbott, Minister of Community, Aboriginal and Women�s Services, re Appointments to Boards of Variance.

MOVED Director Krall, SECONDED Director Elliott, that the correspondence from the Minister of Community, Aboriginal and Women�s Services with respect to changes to the Board of Variance provincial appointment policy, be received.

CARRIED

Vern Fraser, Parksville Golden Oldies Sports Association, re Recreation Fees for Seniors.

MOVED Director Krall, SECONDED Director Elliott, that the correspondence from the Parksville Golden Oldies Sports Association to express their appreciation to the Board for allowing their participation in fee schedule discussions with Ravensong Aquatic Centre, be received.

CARRIED

Hans Kratz, Qualicum Beach Residents Association, re Recreation Fees for Seniors.

MOVED Director Krall, SECONDED Director Elliott, that the correspondence from the Qualicum Beach Residents Association with respect to proposed reduced rates for senior citizens over the age of 65, be received.

CARRIED

Al Litynsky, Telus, re CRTC Local Calling Area Expansion.

MOVED Director Krall, SECONDED Director Elliott, that the correspondence from Telus with respect to the expansion of the CRTC local calling area guidelines, be received.

CARRIED

John Schmal, FCM, re Clean Air for Health Communities.

MOVED Director Krall, SECONDED Director Elliott, that the correspondence from the Federation of Canadian Municipalities with respect to the development and implementation of a comprehensive Clean Air Action Plan, be received.

CARRIED

UNFINISHED BUSINESS

Public Hearing.

Minutes of the Public Hearings held September 11 and 12, 2002, with Respect to Regional Growth Strategh Bylaw No. 1309.

MOVED Director McNabb, SECONDED Director Sherry, that the Summary of Proceedings of the Public Hearing conducted for "Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1309", as the Report for the Public Hearing, be received.

CARRIED

MOVED Director Stanhope, SECONDED Director Quittenton, that first and second reading of "Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1309" be rescinded.

A recorded vote was requested.

The motion was CARRIED UNANIMOUSLY.

MOVED Director Stanhope, SECONDED Director McLean, that the Regional Growth Strategy Bylaw be referred back to staff to allow for further public consultation.

CARRIED

Bylaw No. 975.25.

MOVED Director Stanhope, SECONDED Director Sherry, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.25, 2002" be adopted.

CARRIED

STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

ELECTORAL AREA PLANNING STANDING COMMITTEE

It was noted that resolutions from the Electoral Area Planning Committee meeting held October 1, 2002 will be considered at a Special Board Meeting on October 22, 2002.

COMMITTEE OF THE WHOLE STANDING COMMITTEE

MOVED Director Stanhope, SECONDED Director Hamilton, that the minutes of the Committee of the Whole meeting held October 1, 2002, be received for information.

CARRIED

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings.

The Chairperson noted that the following filings have been rectified:

Lot 30, Section 9, Plan 30347, Gabriola Island, Nanaimo Land District, 1595 Hess Road, Electoral Area �B�, owned by S. Shackelton and R. Markle;

Lot 8l, Section 6, Plan 31743, Gabriola Island, Nanaimo Land District, 1637 Peterson Road, Electoral Area �B�, owned by G. Koza;

The Chairperson listed the filings and asked that if the property owners were in the audience and wished to address the Board, to come forward when their name was called.

MOVED Director Stanhope, SECONDED Director Macdonald, that a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

Parcel E (DD 6975N) of Sections 9 and 10, Range 5, Cedar District, Except those parts in Plans 10233, 10772, 15372, 21911 and 27211, 2250 Kendall Road, Electoral Area �A�, owned by Boat Harbour Marine Ltd;

Lot 1, District Lot 29, Plan VIS4487, Nanoose District together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on Form 1, 857 Wright Road, Electoral Area �G�, owned by R. and C. Ryvers.

CARRIED

PLANNING

Agricultural Land Reserve Regulation Amendment � Implications for All Electoral Areas except Electoral Area �B�.

MOVED Director Stanhope, SECONDED Director Krall, that the staff report on �Agricultural Land Reserve Regulation Amendment � Implications for the RDN� be received for information.

CARRIED

CORPORATE SERVICES

ADMINISTRATION

Police Financing Discussion Paper.

MOVED Director Stanhope, SECONDED Director Hamilton, that the report on Police Financing be received for information and following the local government elections, the Board establish a Select Committee to consider the proposals put forward by the Minister of Public Safety and Solicitor General and prepare a response for consideration by the Board.

CARRIED

Treaty Related Measures � Legislative Working Group.

MOVED Director Stanhope, SECONDED Director Stanhope, that the Legislative Working Group report be received for information.

CARRIED

Director Korpan noted that he had circulated a copy of the Lower Mainland Treaty Advisory Committee � Governance Report to all Board members for their information.

MOVED Director Korpan, SECONDED Director Cantelon, that the report be received.

CARRIED

ENVIRONMENTAL SERVICES

SOLID WASTE

Landfill Gas Collection System Expansion � FCM Conditional Grant.

MOVED Director Westbroek, SECONDED Director Sherry, that the Board accept a conditional grant of $505,000 from the Federation of Canadian Municipalities (FCM) Green Municipal Funds to expand the gas collection system at the Regional Landfill and proceed with the project agreement with FCM.

CARRIED

Household Yard & Garden Waste Collection.

MOVED Director Westbroek, SECONDED Director Sherry, that the Board not implement a curbside yard and garden waste collection program in urban areas of the RDN at this time.

CARRIED

UTILITIES

French Creek Sewerage Facilities LSA Amendment Bylaw No. 813.27.

MOVED Director Sherry, SECONDED Director Stanhope, that "French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.27, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

Pacific Shores Sewer LSA Amendment Bylaw No. 1021.03 and Northern Sewer LSA Amendment Bylaw No. 889.22.

MOVED Director Sherry, SECONDED Director Stanhope, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.22, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that "Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.03, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

Rural Streetlighting LSA Boundary Amendment Bylaw No. 791.05.

MOVED Director Sherry, SECONDED Director Stanhope, that "Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.05, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

District 69 Recreation Commission.

MOVED Director Quittenton, SECONDED Director Stanhope, that the minutes of the District 69 Recreation Commission meeting held September 12, 2002, be received for information.

CARRIED

MOVED Director Quittenton, SECONDED Director Stanhope, that the revised Recreation Fees and Charges Policy be approved.

CARRIED

MOVED Director Quittenton, SECONDED Director Macdonald, that the Fees and Charges Policy be applied with respect to the 2003 Provisional Budget process to include seniors� admission rate categories with a phased in increase and other adjustments as outlined in Schedule 1 of the report.

CARRIED

Lantzville Parks and Open Space Advisory Committee.

MOVED Director Haime, SECONDED Director Stanhope, that the minutes from the Lantzville Parks and Open Space Advisory Committee meeting held June 3, 2002 be received for information.

CARRIED

Electoral Area �G� Parks and Open Space Advisory Committee.

MOVED Director Stanhope, SECONDED Director Sherry, that the minutes from the Electoral Area �G� Parks and Open Space Advisory Committee meeting held July 17, 2002 be received for information.

CARRIED

Electoral Area �A� Parks, Recreation and Greenspace Advisory Committee.

MOVED Director Elliott, SECONDED Director Stanhope, that the minutes from the Electoral Area �A� Parks, Recreation and Greenspace Advisory Committee meeting held September 19, 2002 be received for information.

CARRIED

SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

District 69 Arena Committee.

The General Manager of Community Services advised the Board that the agreements will be coming forward to the October 22 Committee meeting.

The Architect and Project Manager spoke briefly on the progress to date and indicated that the working drawings are nearing completion.

Director Korpan left the meeting.

Intergovernmental Advisory Committee.

MOVED Director Macdonald, SECONDED Director Sherry, that the minutes from the Intergovernmental Advisory Committee meeting held September 5, 2002 be received for information.

CARRIED

Building Addition Committee.

MOVED Director Westbroek, SECONDED Director Hamilton, that the minutes from the Building Addition Committee meeting held October 1, 2002 be received for information.

CARRIED

MOVED Director Westbroek, SECONDED Director Hamilton, that the Board approve the budget to proceed with the installation of the sprinkler system, HVAC balancing and controls, removal of the existing stairs, new carpeting, office modifications, exterior improvements and meeting room projector for 2003.

CARRIED

ADMINISTRATOR�S REPORT

Contravention of Building Regulation and Fees Bylaw � Cahill � 1410 Hess Road � Area �B�.

MOVED Director Sperling, SECONDED Director Sherry, that "Regional District of Nanaimo Removal of Construction Repeal Bylaw No. 1325, 2002" be introduced and read three times.

CARRIED

MOVED Director Sperling, SECONDED Director Sherry, that "Regional District of Nanaimo Removal of Construction Repeal Bylaw No. 1325, 2002" be adopted.

CARRIED

Acquisition of Fire Truck Vehicle for Errington Fire Department.

MOVED Director McLean, SECONDED Director Haime, that this item be deferred for 60 days and that the Errington Fire Department conduct a public consultation process to determine if residents are in favour of the acquisition of a new fire truck.

MOVED Director Cantelon, SECONDED Director Westbroek, that the motion be amended to 30 days.

DEFEATED

The motion was called on the deferral for 60 days.

The motion was DEFEATED.

MOVED Director McNabb, SECONDED Director Macdonald, that the Errington Fire Department be authorized to amend their capital replacement plan for Unit 210 (foam equipped vehicle � replacement date 2010) to pursue the acquisition in 2002, of a foam equipped firefighting vehicle owned by the Province of BC Coastal Fire Center, with a total transaction value of $138,640.

A recorded vote was requested.

The motion CARRIED with Directors Hamilton, Sherry, Sperling, Macdonald, Holdom, McNabb, Elliott and Stanhope voting in the affirmative and Directors Holme, Quittenton, Westbroek, Haime, Krall, McLean and Cantelon voting in the negative.

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

CRTC Local Calling Area Expansion.

MOVED Director Macdonald, SECONDED Director Stanhope, that staff prepare a report on the implications of expanding the call area.

CARRIED

Beach Access No. 58.

MOVED Director Stanhope, SECONDED Director Cantelon, that staff bring forward a report on Beach Access No. 58 in Nanoose Bay.

CARRIED

NEW BUSINESS

Electoral Area �G� Parks, Recreation & Greenspaces Advisory Committee.

MOVED Director Stanhope, SECONDED Director Westbroek, that Bruce Cownden be appointed to the Electoral Area �G� Parks, Recreation & Greenspaces Advisory Committee for a term ending on October 31, 2004.

CARRIED

PRESENTATION

2003 Provisional Budget.

The Administrator and the General Manager of Corporate Services provided an overview of the status of Board�s strategic priorities as well as a summary of the expected budget implications.

MOVED Director McNabb, SECONDED Director Krall, that the 2003 provisional budget be referred to Committee of the Whole for review.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.

CARRIED

TIME: 9:05 PM