PAGES

1. CALL TO ORDER

1. DELEGATIONS

8 Helen Sims, re Regional Growth Management Plan.

3. BOARD MINUTES

9-20 Minutes of the Board meeting held on Tuesday, August 13, 2002.

4. BUSINESS ARISING FROM THE MINUTES

1. COMMUNICATIONS/CORRESPONDENCE

21 Sandra Keddy, Town of Qualicum Beach, re Port Theatre.

2. UNFINISHED BUSINESS

Bylaws For Adoption.

Bylaw No. 1303 - Electoral Area B Parkland Acquisition Security Issuing Bylaw. (All Directors - Weighted Vote)

Bylaw No. 1304 - Electoral Area B Parkland Acquisition Security Issuing Bylaw. (All Directors - Weighted Vote)

Bylaw No. 1305 - Electoral Area B Parkland Acquisition Security Issuing Bylaw. (All Directors - Weighted Vote)

Bylaw No. 1306 - Electoral Area B Parkland Acquisition Security Issuing Bylaw. (All Directors - Weighted Vote)

Bylaw No. 1307 - Electoral Area B Parkland Acquisition Security Issuing Bylaw. (All Directors - Weighted Vote)

3. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

7.(I) ELECTORAL AREA PLANNING STANDING COMMITTEE

22-23 Minutes of the regular Electoral Area Planning Committee meeting held August 27, 2002. (for information)

PLANNING

DEVELOPMENT PERMIT APPLICATIONS

DP Application No. 0213 � Dennis/Neufeld � South Lake Road � Area H. (Electoral Area Directors, except EA ''B'' - One Vote)

That Development Permit Application No. 0213, to vary the minimum setback requirements of the Comprehensive Development 9 (CD9) zone of 1.5 metres from the north and south side lot lines to 0.75 metres pursuant to the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" to legalize the location of an existing recreational residence/deck and generator shed and to permit the construction of a permanent foundation within the Environmentally Sensitive Areas Development Permit Area for the property legally described as Strata Lot 388, District Lot 251, Alberni District, Plan VIS5160, be approved subject to the requirements outlined in Schedules Nos. 1, 2 and 3 and subject to notification provisions of the Local Government Act.

DP Application No. 0217 � Rajotte � 791 Miller Road � Area G. (Electoral Area Directors, except EA ''B'' - One Vote)

That Development Permit Application No. 0217 to construct a dwelling unit in a Sensitive Lands Development Permit Area pursuant to the "Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998" on the property legally described as Strata Lot 2, District Lot 28, Nanoose District, Plan VIS4363 be approved, subject to the conditions outlined in Schedule Nos. 1 and 2 of the corresponding staff report.

DP Application No. 0239 � Thompson � 4619 Maple Guard Drive � Area H. (Electoral Area Directors, except EA ''B'' - One Vote)

That Development Permit Application No. 0239 to vary the minimum setback requirements of 18.0 metres from the stream centerline to 6.1 metres pursuant to the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" to facilitate the construction of a dwelling unit and carport; to recognize existing bank stabilization works and a septic system, and to convert an existing cabin into an accessory building within the Hazard Lands Development Permit Area on the property legally described as Lot 35, District Lot 40, Newcastle District, Plan 16121, be approved subject to the requirements outlined in Schedule Nos. 1, 2 and 3 and subject to notification requirements pursuant to the Local Government Act.

OTHER

Zoning Amendment Application No. 0207 � Northern Star � Anderson Avenue � Area H. (Electoral Area Directors, except EA ''B'' - One Vote)

1. That Amendment Application No. 0207, submitted by Peter Mason and Ben Mellin, Agents, on behalf of Northern Star Developments Ltd., to rezone the subject property legally described as Lot 10, District Lot 109, Newcastle District, Plan 30254, from Rural 1 (RU1), Subdivision District �A� to Rural 1 (RU1), Subdivision District �D� be approved subject to the conditions outlined in Schedule No. 1.

2. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.288, 2002" be given 1^st and 2^nd reading and proceed to public hearing.

3. That the Public Hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.288, 2002" be delegated to Director Quittenton or his alternate.

Request for Cash in Lieu of Parkland & Relaxation of 10% Frontage Requirement � Fern Road Consulting/James Deas � Leon Road � Area H. (Electoral Area Directors, except EA ''B'' - One Vote)

That the requests, submitted by Fern Road Consulting Ltd., on behalf of James Deas, for cash-in-lieu of park land dedication be accepted and to relax the minimum 10% frontage requirement for proposed Lots 7 and 8, as shown on the plan of subdivision of Lot 2, District Lot 19, Newcastle District, Plan 32575, be approved.

7.(II) COMMITTEE OF THE WHOLE STANDING COMMITTEE

24-29 Minutes of the regular Committee of the Whole Committee meeting held August 27, 2002. (for information)

COMMUNICATIONS/CORRESPONDENCE

Rob Roycroft, City of Parksville, re Port Theatre Funding. (All Directors - One Vote)

That the correspondence received from the City of Parksville with respect to the funding request for the Port Theatre, be received.

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings. (All Directors - One Vote)

That a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

The east part of Section 12, Range 2, Cranberry District, as shown on Plan 2030, except parts 13.3 acres and 29.89 acres coloured green on said plan, and except parts covered by Harewood and Overton Lakes, 2724 Extension Road, Electoral Area �C�, owned by Duart Rapton.

PLANNING

Agricultural Land Reserve Regulation Amendments. (All Directors - One Vote)

That the staff report on �Agricultural Land Reserve Regulation Amendment � Implications for the RDN� be received for information and that the staff clarify the key issues arising from the earlier presentation by the Land Reserve Commission.

COMMUNITY SERVICES

OTHER

RDN Public Consultation Process. (All Directors - One Vote)

That the submission from the Northwest Nanoose Residents Association be received and that provision be made for a review of the Public Consultation/Communication Framework Policy in 2003.

CORPORATE SERVICES

ADMINISTRATION

Revised Voting Structure. (All Directors - One Vote)

That the report on the revised voting structure based on the 2001 Census Figures, be received for information.

Vancouver Island Regional Library Weighted Vote Formula. (Electoral Area Directors - Weighted Vote)

That the Regional District of Nanaimo advise the VIRL that it supports the new Weighted Vote formula in which each member jurisdiction receives 1 weighted vote plus 1 additional vote for each � percent of total VIRL tax contributions after the first � percent. Where the formula results in a fraction of a vote, normal rounding will apply.

Port Theatre Funding Request Bylaws No. 1318, 1319, 1320, 1321 and 1322. (All Directors - One Vote)

1. That the Regional District of Nanaimo proceed to referendum on November 16, 2002, to obtain the assent of electors in Electoral Areas A, B, C, D and E to establish individual Port Theatre Contribution Local Service Areas and that the referendum questions be as follows:

6. That the "Electoral Area E Port Theatre Contribution Local Service Area Bylaw No. 1322, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

FINANCE

Audit Services Contract. (All Directors - Weighted Vote)

That the Board appoint the firm of Bestwick & Partners and authorize the Chairperson and General Manager of Corporate Services to enter into a five-year agreement for the provision of external financial audit services commencing with the year 2002 audit.

That a letter of appreciation be sent to the firm of McGorman MacLean for their past services.

Fees and Charges Amendment Bylaw No. 944.03.

(All Directors - Weighted Vote)

1. That "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.03, 2002" be introduced for three readings.

(All Directors - 2/3)

2. That "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.03, 2002" having received three readings be adopted.

ENVIRONMENTAL SERVICES

LIQUID WASTE

GNPCC Biosolids Composting. (All Directors - One Vote)

That the Board receive the report on the GNPCC biosolids composting contract and tendering process.

Driftwood Water System Contract Award. (All Directors - Weighted Vote)

That the Regional District of Nanaimo award Driftwood Water System Phase I to Chet Construction for the tendered amount of $171,469.25.

Pump and Haul Amendment Bylaw No. 975.25. (All Directors - One Vote)

1. That the application for Pump and Haul for the property legally described as Lot 58, DL 78, Plan 14275, Nanoose Land District, be approved;

2. That "Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.25, 2002" as amended, be read three times and forwarded to the Inspector of Municipalities for approval.

SOLID WASTE

Landfill Refuse Compactor Tender Award. (All Directors - Weighted Vote)

That the RDN enter into lease through the MFA Leasing program, to finance the acquisition of a CAT 826 landfill refuse compactor from Finning.

UTILITIES

Request to Impose a Development and Construction Moratorium in the Chartwell Subdivision. (All Directors - One Vote)

That the Board direct staff to include $15,000 in the 2003 French Creek Bulk Water budget to participate in a hydrogeological study for the Englishman River and French Creek watersheds, subject to participation in the study by Qualicum Beach, Parksville and Breakwater Enterprises.

That the Board direct staff to include $3,000 in the 2003 French Creek Bulk Water budget to establish a scope, project plan and cost for a drinking water protection plan for the Arrowsmith watersheds.

That the Board direct staff to include $10,000 in the 2003 French Creek Water Local Service Area budget to investigate the opportunities and costs of acquiring supplemental water supply for the FCWLSA users.

That the Board support watering restrictions, including restrictions on lawn sprinkling, as a means to conserve and protect the water supply source in order to meet priority in-home and fire protection requirements.

That the Board direct staff to include in the 2003 budget, provisions for increasing water conservation awareness and education and water use patrols for residential and commercial users throughout the RDN regional water systems, to bring forward recommendations regarding water conservation rate structures for the RDN water local service areas and to prepare for the Board�s consideration a Water Use Restriction Bylaw that includes penalty mechanisms for non-compliance with RDN water-use restrictions.

That a decision on seeking authority to impose a development moratorium be based on the outcome of recommendations 1 to 4.

7.(III) EXECUTIVE STANDING COMMITTEE

7.(IV) COMMISSION

7.(V) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

8. ADMINISTRATOR�S REPORT

30-33 Public Consultation Process. (All Directors - One Vote)

34-35 RDN Administration Building Expansion Tender Award. (All Directors - Weighted Vote)

36-44 City of Parksville/RDN Water Supply Agreement. (All Directors - Weighted Vote)

45-48 Community Bond Financing for D69 Multiplex. (All Directors - One Vote)

Health Permit Appeal. (Report to be circulated) (All Directors - One Vote)

PRESENTATION

2003 Strategic Directions Review and Budget Direction - K. Daniels.

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

1. ADJOURNMENT

14. IN CAMERA