Present:
Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Alternate
Director T. Beech City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo
Director L. McNabb City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
P. Shaw Manager of Community Planning
D. Trudeau Manager of Liquid Waste
S. DePol Engineering Technologist
G. Garbutt Senior Planner
N. Tonn Recording Secretary
DELEGATIONS
Richard Johnston, Malaspina University-College, re Bio-Solids Project.
Mr. Johnston presented an overview of the University College�s size, financial status and past accomplishments within the Regional District and noted that the Malaspina Woodlot is run independently and is not subsidized in any way.
Paul Lucas, Woodlot Manager, also provided a short history of the Malaspina Woodlot and the biosolids forest fertilization project of 1992. Mr. Lucas also distributed information to the Directors with respect to the current biosolids project.
LATE DELEGATIONS
MOVED Director Haime, SECONDED Director Hamilton, that the following late delegations be permitted to address the Committee.
CARRIED
Linda Westby, re Bio-Solids Project.
Ms. Westby requested that the Board cancel its present contract with Malaspina College-University citing concerns about fish habitat and residential drinking water and the use of biosolids as a Class B compost for forest fertilization. Photographs were distributed to Committee members for their perusal.
Carl Westby, re Bio-Solids Project.
Mr. Westby spoke in opposition to the biosolids forest fertilization project and the contract between the RDN and Malaspina University-College to provide the project with biosolids from the NWPCC. Mr. Westby raised concerns with the safety level of the biosolid storage area at the Malaspina Woodlot.
Donna Goodall, re Bio-Solids Project.
Ms. Goodall noted that residents in the Lantzville/Pleasant Valley area were not notified prior to the commencement of the Malaspina Woodlot biosolids forest fertilization project and raised her concerns with respect to potential health hazards of the project.
Arthur Lightburn, Northwest Nanoose Residents Association, re RDN Consultation Process.
Mr. Lightburn responded to the August 15, 2002 memorandum from the General Manager of Community Services regarding the public consultation process and suggested inaccuracies in the staff report and flaws in the RDN Multiplex consultation process.
MINUTES
MOVED Director Krall, SECONDED Director Holme, that the minutes of the Committee of the Whole meeting held on Tuesday, July 23, 2002 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Rob Roycroft, City of Parksville, re Port Theatre Funding.
MOVED Director Krall, SECONDED Director McNabb, that the correspondence received from the City of Parksville with respect to the funding request for the Port Theatre, be received.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
MOVED Director Holme, SECONDED Director Hamilton, that a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
Agricultural Land Reserve Regulation Amendments.
MOVED Director Krall, SECONDED Director Holdom, that the staff report on �Agricultural Land Reserve Regulation Amendment � Implications For the RDN� be received for information and that the staff clarify the key issues arising from the earlier presentation by the Land Reserve Commission.
CARRIED
COMMUNITY SERVICES
OTHER
RDN Public Consultation Process.
MOVED Director Holme, SECONDED Director Westbroek, that the submission from the Northwest Nanoose Residents Association be received and that provision be made for a review of the Public Consultation/Communication Framework Policy in 2003.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Revised Voting Structure.
MOVED Director Holme, SECONDED Director Macdonald, that the report on the revised voting structure based on the 2001 Census Figures, be received for information.
CARRIED
Vancouver Island Regional Library Weighted Vote Formula.
MOVED Director Krall, SECONDED Director McNabb, that the Regional District of Nanaimo advise the VIRL that it supports the new Weighted Vote formula in which each member jurisdiction receives 1 weighted vote plus 1 additional vote for each � percent of total VIRL tax contributions after the first � percent. Where the formula results in a fraction of a vote, normal rounding will apply.
CARRIED
Port Theatre Funding Request Bylaws No. 1318, 1319, 1320, 1321 and 1322.
MOVED Director Holdom, SECONDED Director Hamilton,:
i. Are you in favour of the "Electoral Area �A� Port Theatre Contribution Local Service Area Bylaw No. 1318, 2002" which, if enacted, would establish an annual contribution of $13,900 to contribute towards the operation of the Port Theatre?
ii. Are you in favour of the "Electoral Area �B� Port Theatre Contribution Local Service Area Bylaw No. 1319, 2002" which, if enacted, would establish an annual contribution of $13,915 to contribute towards the operation of the Port Theatre?
iii. Are you in favour of the "Electoral Area �C� Port Theatre Contribution Local Service Area Bylaw No. 1320, 2002" which, if enacted, would establish an annual contribution of $13,820 to contribute towards the operation of the Port Theatre?
iv. Are you in favour of the "Electoral Area �D� Port Theatre Contribution Local Service Area Bylaw No. 1321, 2002" which, if enacted, would establish an annual contribution of $12,440 to contribute towards the operation of the Port Theatre?
v. Are you in favour of the "Electoral Area �E� Port Theatre Contribution Local Service Area Bylaw No. 1322, 2002" which, if enacted, would establish an annual contribution of $19,950 to contribute towards the operation of the Port Theatre?
2. That the "Electoral Area A Port Theatre Contribution Local Service Area Bylaw No. 1318, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
3. That the "Electoral Area B Port Theatre Contribution Local Service Area Bylaw No. 1319, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
4. That the "Electoral Area C Port Theatre Contribution Local Service Area Bylaw No. 1320, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
5. That the "Electoral Area D Port Theatre Contribution Local Service Area Bylaw No. 1321, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
6. That the "Electoral Area E Port Theatre Contribution Local Service Area Bylaw No. 1322, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
FINANCE
Audit Services Contract.
MOVED Director McNabb, SECONDED Director McLean,:
1. That the Board appoint the firm of Bestwick & Partners and authorize the Chairperson and General Manager of Corporate Services to enter into a five-year agreement for the provision of external financial audit services commencing with the year 2002 audit.
2. That a letter of appreciation be sent to the firm of McGorman MacLean for their past services.
CARRIED
Fees and Charges Amendment Bylaw No. 944.03.
MOVED Director Macdonald, SECONDED Director Holdom,:
1. That "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.03, 2002" be introduced for three readings.
2. That "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.03, 2002" having received three readings be adopted.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
GNPCC Biosolids Composting.
MOVED Director Holdom, SECONDED Director Krall, that the Board receive the report on the GNPCC biosolids composting contract and tendering process.
CARRIED
MOVED Director Haime, SECONDED Director McLean, that this item be addressed In Camera.
CARRIED
Driftwood Water System Contract Award.
MOVED Director Holme, SECONDED Director Westbroek, that the Regional District of Nanaimo award Driftwood Water System Phase I to Chet Construction for the tendered amount of $171,469.25.
CARRIED
Pump and Haul Amendment Bylaw No. 975.25.
MOVED Director McLean, SECONDED Director Holme,:
1. That the application for Pump and Haul for the property legally described as Lot 58, DL 78, Plan 14275, Nanoose Land District be approved.
2. That "Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.25, 2002" as amended, be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
SOLID WASTE
Landfill Refuse Compactor Tender Award.
MOVED Director Holme, SECONDED Director McLean, that the RDN enter into lease through the MFA Leasing program, to finance the acquisition of a CAT 826 landfill refuse compactor from Finning.
CARRIED
UTILITIES
Request to Impose a Development and Construction Moratorium in the Chartwell Subdivision.
MOVED Director Westbroek, SECONDED Director Holme,:
1. That the Board direct staff to include $15,000 in the 2003 French Creek Bulk Water budget to participate in a hydrogeological study for the Englishman River and French Creek watersheds, subject to participation in the study by Qualicum Beach, Parksville and Breakwater Enterprises.
2. That the Board direct staff to include $3,000 in the 2003 French Creek Bulk Water budget to establish a scope, project plan and cost for a drinking water protection plan for the Arrowsmith watersheds.
3. That the Board direct staff to include $10,000 in the 2003 French Creek Water Local Service Area budget to investigate the opportunities and costs of acquiring supplemental water supply for the FCWLSA users.
4. That the Board support watering restrictions, including restrictions on lawn sprinkling, as a means to conserve and protect the water supply source in order to meet priority in-home and fire protection requirements.
5. That the Board direct staff to include in the 2003 budget, provisions for increasing water conservation awareness and education and water use patrols for residential and commercial users throughout the RDN regional water systems, to bring forward recommendations regarding water conservation rate structures for the RDN water local service areas and to prepare for the Board�s consideration a Water Use Restriction Bylaw that includes penalty mechanisms for non-compliance with RDN water-use restrictions.
6. That a decision on seeking authority to impose a development moratorium be based on the outcome of recommendations 1 to 4.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED Director McLean, that pursuant to Section 242.2(1)(j) of the Local Government Act the Committee proceed to an In Camera meeting to consider information which is prohibited from disclosure under Section 16(1)(c) of the Freedom of Information and Protection of Privacy Act.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Quittenton, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:50 PM
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CHAIRPERSON