REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

TUESDAY, AUGUST 13, 2002

(immediately following Hospital Board meeting)

(City of Nanaimo Council Chambers)

A G E N D A

PAGES

1.CALL TO ORDER

    1. DELEGATIONS

10Denis Cuerrier, re Composting of Biosolids Contract Awarded to Malaspina College.

3.BOARD MINUTES

11-19Minutes of the Board meeting held on Tuesday, July 9, 2002.

4.BUSINESS ARISING FROM THE MINUTES

    1. COMMUNICATIONS/CORRESPONDENCE

      2. 20-21Jim Thom, North Central Municipal Association, re BC Government Energy Policy Issues.

    2. UNFINISHED BUSINESS

      3. Bylaw Adoption.

      22-23Bylaw No. 500.286 - Amendment to Home Based Business Operations - EA''s ''A'', ''C'', ''D'', ''E'', ''G'' and ''H''. (All Directors except EA ''B'' - One Vote)

      24-29OCP/Zoning Amendment Bylaws for E & N Railway Corridor - Bylaw No.1240.01, 1148.02, 974.02, 1118.03, 814.07, 1115.02, 1007.03 & 500.283 (All Directors except EA ''B'' - One Vote)

      Bylaw No. 1299 - Parkland Acquisition Security Issuing Bylaw - Area B. (All Directors - Weighted Vote)

      Bylaw No. 1089.02 - French Creek Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw - Area G. (All Directors � One Vote)

       

    3. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

7.(I)ELECTORAL AREA PLANNING STANDING COMMITTEE

30-32Minutes of the regular Electoral Area Planning Committee meeting held July 23, 2002. (for information)

PLANNING

DEVELOPMENT PERMIT APPLICATIONS

DP Application No. 0239 � Thompson � 4619 Maple Guard Drive � Area H. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Permit Application No. 0239, to construct a dwelling unit and to recognize the siting of existing retaining works, accessory building and septic system and to convert an existing cabin to an accessory building within the Hazard Lands Development Permit Area pursuant to the Shaw Hill-Deep Bay Official Community Plan Bylaw No. 1007, 1996, for the property legally described as Lot 35, District Lot 40, Newcastle District, Plan 16121, submitted by David and Sandra Thompson, be approved subject to the conditions and variances outlined in Schedules Nos. 1, 2, 3 & 4 and subject to notification requirements pursuant to the Local Government Act.

DP Application No. 0240 � PG Thomson on behalf of Hunt � 2399 Andover Road � Area E. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Permit Application No. 0240 submitted by PG Thomson, on behalf of G. and B. Hunt, to construct a portion of a new dwelling unit, attached deck, and landscape works within a Watercourse Protection Development Permit Area on the property legally described as Lot 55, District Lot 78, Nanoose District, Plan 47638, be approved, subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.

DP Application No. 0242 � Stesco � 3478 Grilse Road � Area E. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Permit Application No. 0242, submitted by Steven Stesco and Roberta Stesco, to legalize the existing stairway and deck structure within a Watercourse Protection Development Permit Area, and vary the minimum permitted setback from the top of a slope from 8.0 metres to 0.0 metres for the property legally described as Lot 69, District Lot 78, Nanoose District, Plan 15983, be approved, subject to the conditions as outlined in Schedule Nos. 1, 2 and 3 and subject to notification requirements pursuant to the Local Government Act.

DP Application No. 0243 � Gibson & Brosz � Horne Lake Caves Road � Area H. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Permit Application No. 0243 to vary the minimum setback requirements of the Comprehensive Development 9 (CD9) zone of 8 metres from the natural boundary of Horne Lake to a minimum of 0 metres for the stairs, and a minimum of 2.0 metres for the deck and recreational residence, to legalize the location of an existing recreational residence and other existing and proposed construction within an Environmentally Sensitive Areas Development Permit Area on the property legally described as Strata Lot 60, District Lot 251, Alberni District, Plan VIS5160, be approved and that the application be referred back to staff to develop conditions of approval.

DP Application No. 0230 � Ryan � Horne Lake Caves Road � Area H. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Permit Application No. 0230, submitted by Dennis and Florence Ryan, to vary the maximum floor area of the main floor of the recreational residence from 70 m� to 78 m� pursuant to the Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987, to permit the structural alteration to construct a permanent foundation of an existing recreational residence and deck within the Environmentally Sensitive Areas Development Permit Area on the property legally described as Strata Lot 93, District Lot 251, Alberni District, Plan VIS5160, be approved, subject to the requirements outlined in Schedules No. 1, 2 and 3.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

Development Variance Permit Application No. 0215 � Mengual � 2955 Anchor Way � Area E. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Variance Permit Application No. 0215, to relax the minimum rear lot line setback requirements from 2.0 metres to 0.0 metres to accommodate the construction of a retaining wall and to relax the minimum front lot line setback requirement from 8.0 metres to 0.0 metres to accommodate the construction of two driveway entrance pillars, as shown on Attachment No. 1 be approved, subject to the conditions outlined in Schedule Nos. 1, 2 and 3 and the notification requirements pursuant to the Local Government Act.

Development Variance Permit Application No. 0216 � Buffie � 6293 West Island Highway � Area H. (Electoral Area Directors except EA ''B'' - One Vote)

That Development Variance Permit Application No. 0216 to vary the minimum setback requirement from 18.0 metres horizontal distance from the stream centerline of the back channel of Nash Creek to a minimum of 8.7 metres and to vary the minimum setback distance from 18.0 metres horizontal distance from the stream centerline of the main channel of Nash Creek to 16.9 metres for a building envelope to locate a dwelling unit for the property legally described as Lot 10, District Lot 21, Newcastle District, Plan 11567 be approved as outlined in Option B of the staff report subject to the requirements outlined in Schedules No. 1, 2 and 3.

 

7.(II)COMMITTEE OF THE WHOLE STANDING COMMITTEE

33-37Minutes of the regular Committee of the Whole Committee meeting held July 23, 2002. (for information)

COMMUNICATIONS/CORRESPONDENCE

Gerald Berry, City of Nanaimo, re Firefighting Coverage for Properties Outside of Municipal Boundaries. (All Directors - One Vote)

That the correspondence received from the City of Nanaimo with respect to firefighting coverage for properties located outside Municipal boundaries, be received.

Rob Roycroft, City of Parksville, re Port Theatre. (All Directors - One Vote)

That the correspondence received from the City of Parksville with respect to the Port Theatre�s funding request, be received.

Sandra Keddy, Town of Qualicum Beach, re Port Theatre. (All Directors - One Vote)

That the correspondence received from the Town of Qualicum Beach with respect to the Port Theatre�s funding request, be received.

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings. (All Directors - One Vote)

That a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

    1. Lot 7, Block 6, Section 16, Range 1, Plan 2041, Cedar Land District, 2151 Holden Corso Road, Electoral Area �A�, owned by W. Taylor & R. Kulai;

    2. Lot 26, Section 18, Plan 21586, Gabriola Island, Nanaimo Land District, 661 Gallagher Way, Electoral Area �B�, owned by R. Pitre;

    3. Lot 11, Block 18, District Lot 78, Plan 1694, Nanoose & Newcastle Land Districts, 940 Bennett Road, Electoral Area �G�, owned by R. & G. Smith.

PLANNING

Community Identification Sign � Qualicum River Estates � Corcan Road � Area F. (All Directors except EA ''B'' - One Vote)

That the request to recognize the �Qualicum River Estates� name and area as a "distinct community" within the Regional District for the purpose of meeting Ministry of Transportation criteria to place an entrance sign within the Corcan Road right-of-way be supported.

 

COMMUNITY SERVICES

RECREATION & PARKS

Beach Access Improvements � Area G. (All Directors - One Vote)

That the Regional Board direct staff to proceed with the permit application to Ministry of Transportation for a 0.65 ha waterfront property (identified as road on Plan No. 22290, registered in 1969) in Columbia Beach, and the subsequent improvements outlined above.

Project Monitor Agreement with City of Nanaimo for District 69 Multiplex Arena. (All Directors - Weighted Vote)

That the Board approve entering into an agreement with the City of Nanaimo to use Mr. Lyle Percevault as Project Monitor for the District 69 Multiplex Arena Project.

Gabriola Island Regional Park � Name Change � Descanso Bay Regional Park. (All Directors - One Vote)

That the new regional park on Gabriola Island be named "Descanso Bay Regional Park".

TRANSIT

Nanaimo City Centre Transit Exchange Review. (All Directors - One Vote)

That the report on the Nanaimo City Centre Transit Exchange Review be received for information.

Malaspina College/Downtown Nanaimo Transit Linkage. (City of Nanaimo and Electoral Areas A & D - Weighted Vote)

1.That Nanaimo Regional Transit provide a shuttle between downtown Nanaimo and Malaspina University College from August 16th to December 20th 2002.

2.That the marketing costs for the development of this shuttle will primarily be the responsibility of the Downtown Nanaimo Partnership.

OTHER

Green�s Landing Wharf � Lease Extension. (All Directors - Weighted Vote)

That the Regional District of Nanaimo requests from Public Works & Government Services Canada an extension of the temporary lease of the Green�s Landing Wharf from September 30, 2002 to March 31, 2003.

 

CORPORATE SERVICES

ADMINISTRATION

2002 Local Government Elections � Appointment of CEO & DCEO. (All Directors - One Vote)

That Carol Mason, General Manager, Corporate Services, be appointed as the Chief Election Officer and Maureen Pearse, Manager of Administration Services, be appointed as the Deputy Chief Election Officer for the purpose of conducting the November 16, 2002 local government elections and referendums.

SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS

Status Reports (for information). (All Directors - One Vote)

That the Special Event/Special Occasion Applications Status Reports be received for information.

ENVIRONMENTAL SERVICES

COMMISSION, ADVISORY & SELECT COMMITTEE

District 69 Recreation Commission. (All Directors - One Vote)

That the minutes of the District 69 Recreation Commission meeting held July 11, 2002, be received for information.

That the recommendations stated in the Recreation and Parks 2003 Fees and Charges report be referred back to staff to investigate a phasing in option in consultation with the Parksville Golden Oldies Sports Association.

That all recommendations brought forward from the District 69 Recreation Commission�s meeting of July 11, 2002, be referred back to staff.

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Concept Plan Proposal � Block 564 - Texada Land Corporation. (All Directors except EA ''B'' - One Vote)

That staff be directed to bring forward a report to the next Board meeting (August 13, 2002) outlining the necessary amendments to the Growth Management Plan to consider a proposal submitted by Texada Land Corporation for Block 564.

38-59Proposed Amendments to Board Remuneration. (Report attached for information) (All Directors - One Vote)

That the report with respect to proposed amendments to Board Remuneration be received and that the following recommendations of the Board Remuneration Committee with respect to Bylaws 1078 and 1317 be approved:

Bylaw 1078. (All Directors - One Vote - 2/3)

    1. That the following recommendations of the Board Remuneration Committee with respect to Bylaw 1078 be approved as presented:

Base Remuneration

    1. That the base remuneration be defined as remuneration for up to 5 meetings per month.

    2. That the base rate of remuneration remain at $7,940 for the next three years.

    3. That the Chairperson�s allowance be adjusted by 2% for 2003, and by the Vancouver CPI as at November 30th (effective in December) in 2004 and 2005

      4. Mileage reimbursements

    4. That Section 5(b)(vi) be amended to read : Attendance at meetings pursuant to a request from Regional District staff when the meeting occurs outside the member�s jurisdiction

      5.  

      Meeting Per diems

    5. That a rate of $100 be established for "Other Business" meetings which last more than half a day.

    6. That the definition of Committee Chair for the purposes of Scheduled Standing Committee per diem rates include the Chairperson of a Public Hearing or Public Information Meeting.

      7. Travel per diems:

    7. That a flat daily per diem allowance of $60 be paid for attendances at UBCM, AVICC and FCM. No meal per diems will be paid for these conference attendances.

    1. That the "Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits (All Directors) Amendment Bylaw No. 1078.04, 2002" be introduced for first three readings.

    2. That the "Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits (All Directors) Amendment Bylaw No. 1078.04, 2002" having received three readings be adopted.

 

Bylaw 1317. (Electoral Area Directors - Weighted Vote - 2/3)

1.That the following recommendations of the Board Remuneration Committee with respect to Bylaw 1317 be approved as presented:

 

Regional Allowance

    1. That the base allowance be increased by $200 for 2002/3.

    2. That the base allowance be adjusted by the Vancouver CPI as at November 30th (effective in December) in 2003/4 and 2004/5.

    3. That a rate of .45 per capita be calculated for populations exceeding 5,000 and that the per capita adjustment be fixed until the next census

 

    1. That "Regional District of Nanaimo Board Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317, 2002 be introduced for first three readings.

    2. That "Regional District of Nanaimo Board Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317, 2002 having received three readings be adopted.

 

 

7.(III)EXECUTIVE STANDING COMMITTEE

7.(IV)COMMISSION

7.(V)SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

G. Holme, re Board Appointment to the Project Committee for the Vancouver Island Generation Project. (Verbal)

Project Committee for the Vancouver Island Generation Project - Director Elliott (Verbal Update)

    1. ADMINISTRATOR�S REPORT

60-62Operating Results to June 30, 2002. (All Directors - One Vote)

63-65Contravention of Unsightly Premises Regulatory Bylaw No. 1073 - Pitre - 661 Gallagher Way - Area B. (All Directors - One Vote)

66-78Development Permit Application No. 0243 - Gibson and Brosz - Horne Lake Caves Road - Area H. (Electoral Area Directors except EA ''B'' - One Vote)

79-84Approach Path Zoning for the Nanaimo Airport - Area A (Electoral Area Directors except EA ''B'' - One Vote)

85-100Vancouver Island Generation Project and Environment Assessment Review - All Electoral Areas (All Directors - One Vote)

101-114Regional Growth Strategy Bylaw No. 1309 - Texada Land Corporation Block 54 Development Proposal. (All Directors except EA ''B'' - One Vote)

 

 

9.ADDENDUM

10.BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

 

11.NEW BUSINESS

Chartwell/Sandpiper Water Supply - Director Stanhope. (Verbal)

Representation at Meetings - Director Sperling. (Verbal)

Vancouver Island Generation Project - Director Elliott. (Verbal)

12.BOARD INFORMATION (Separate enclosure on blue paper)

    1. ADJOURNMENT

14.IN CAMERA