Present:
Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director G. Korpan City of Nanaimo
Director D. Rispin City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo
Director L. McNabb City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
B. Lapham General Manager of Development Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection and Enforcement
T. Osborne Manager of Recreation and Parks
M. Donnelly Manager of Transportation Services
N. Tonn Recording Secretary
M. Burton Receptionist Clerk
DELEGATIONS
Jerry Bordian, Texada Land Corporation, re Concept Plan, Block 564.
Mr. Bordian and Mr. Michael Rosen presented an overview of Texada Land Corporation�s concept plan for Block 564 in the Englishman River Valley and made themselves available for questions.
Vern Fraser, re District 69 Recreation & Parks, Seniors Rates and Discounts.
Mr. Fraser spoke in opposition to the proposed elimination of discount rates for seniors at the Parksville Arena and Ravensong Aquatic Centre. A copy of Mr. Fraser�s presentation was distributed to Committee members for information.
Bob Swail, re District 69 Recreation & Parks, Seniors Rates and Discounts.
Mr. Swail, representing the Parksville Panters Hockey Association, spoke in opposition of the withdrawal of senior�s discounts at the RDN recreational facilities. Mr. Swail distributed a copy of his presentation to Committee members for information.
LATE DELEGATIONS
MOVED Director Quittenton, SECONDED Director Holme, that Mr. Harvey be permitted to address the Committee as a late delegation.
CARRIED
Mr. Harvey, re Community Identification Sign � Qualicum River Estates � Corcan Road � Electoral Area F.
Mr. Harvey presented a short overview of the Qualicum River Estates� proposal to relocate the existing community identification sign to the road right-of-way and made himself available for any questions.
MINUTES
MOVED Director Krall, SECONDED Director Quittenton, that the minutes of the Committee of the Whole meeting held on Tuesday, June 25, 2002 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Gerald Berry, City of Nanaimo, re Firefighting Coverage for Properties Outside of Municipal Boundaries.
MOVED Director Krall, SECONDED Director Westbroek, that the correspondence received from the City of Nanaimo with respect to firefighting coverage for properties located outside Municipal boundaries, be received.
CARRIED
Rob Roycroft, City of Parksville, re Port Theatre.
MOVED Director Krall, SECONDED Director Westbroek, that the correspondence received from the City of Parksville with respect to the Port Theatre�s funding request, be received.
CARRIED
Sandra Keddy, Town of Qualicum Beach, re Port Theatre.
MOVED Director Krall, SECONDED Director Westbroek, that the correspondence received from the Town of Qualicum Beach with respect to the Port Theatre�s funding request, be received.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
MOVED Director Holme, SECONDED Director Elliott, that a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
Community Identification Sign � Qualicum River Estates � Corcan Road � Area F.
MOVED Director Westbroek, SECONDED Director McLean, that the request to recognize the �Qualicum River Estates� name and area as a "distinct community" within the Regional District for the purpose of meeting Ministry of Transportation criteria to place an entrance sign within the Corcan Road right-of-way be supported.
CARRIED
COMMUNITY SERVICES
RECREATION & PARKS
Beach Access Improvements � Area G.
MOVED Director Holme, SECONDED Director Westbroek, that the Regional Board direct staff to proceed with the permit application to Ministry of Transportation for a 0.65 ha waterfront property (identified as road on Plan No. 22290, registered in 1969) in Columbia Beach, and the subsequent improvements outlined above.
CARRIED
Project Monitor Agreement with City of Nanaimo for District 69 Multiplex Arena.
MOVED Director Holme, SECONDED Director Macdonald, that the Board approve entering into an agreement with the City of Nanaimo to use Mr. Lyle Percevault as Project Monitor for the District 69 Multiplex Arena Project.
MOVED Director Westbroek, SECONDED Director McLean, that the Board go to tender with respect to the appointment of a Project Monitor for the District 69 Multiplex Arena Project.
DEFEATED
The question was called on the main motion.
The motion CARRIED.
Gabriola Island Regional Park � Name Change � Descanso Bay Regional Park.
MOVED Director Sperling, SECONDED Director Krall, that the new regional park on Gabriola Island be named "Descanso Bay Regional Park".
CARRIED
TRANSIT
Nanaimo City Centre Transit Exchange Review.
MOVED Director McNabb, SECONDED Director Elliott, that the report on the Nanaimo City Centre Transit Exchange Review be received for information.
CARRIED
Malaspina College/Downtown Nanaimo Transit Linkage.
MOVED Director Krall, SECONDED Director Rispin,:
1. That Nanaimo Regional Transit provide a shuttle between downtown Nanaimo and Malaspina University Collage from August 16th to December 20th 2002.
2. That the marketing costs for the development of this shuttle will primarily be the responsibility of the Downtown Nanaimo Partnership.
CARRIED
OTHER
Green�s Landing Wharf � Lease Extension
MOVED Director Sperling, SECONDED Director McNabb, that the Regional District of Nanaimo requests from Public Works & Government Services Canada an extension of the temporary lease of the Green�s Landing Wharf from September 30, 2002 to March 31, 2003.
CARRIED
CORPORATE SERVICES
HOSPITAL
Request to Cost Share in Capital Equipment.
MOVED Director Hamilton, SECONDED Director Holdom,:
1. That cost sharing in the amount of $316,800 for equipment costing more than $100,000 pursuant to the request from the Vancouver Island Health Authority, be approved.
2. That "Nanaimo Regional Hospital District Capital Equipment (2002) Borrowing Bylaw No. 133, 2002" be introduced for the first three readings.
3. That "Nanaimo Regional Hospital District Capital Equipment (2002) Borrowing Bylaw No. 133, 2002" having received three readings be adopted and be forwarded to the Province for approval.
CARRIED
ADMINISTRATION
2002 Local Government Elections � Appointment of CEO & DCEO.
MOVED Director McNabb, SECONDED Director Quittenton, that Carol Mason, General Manager, Corporate Services, be appointed as the Chief Election Officer and Maureen Pearse, Deputy General Manager, Corporate Services, be appointed as the Deputy Chief Election Officer for the purpose of conducting the November 16, 2002 local government elections and referendums.
CARRIED
SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS
Status Reports (for information).
MOVED Director Quittenton, SECONDED Director Hamilton, that the Special Event/Special Occasion Applications Status Reports be received for information.
CARRIED
ENVIRONMENTAL SERVICES
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Westbroek, SECONDED Director Holme, that the minutes of the District 69 Recreation Commission meeting held July 11, 2002, be received for information.
CARRIED
MOVED Director Westbroek, SECONDED Director Holme, that the recommendations stated in the Recreation and Parks 2003 Fees and Charges report be referred back to staff to investigate a phasing in option in consultation with the Parksville Golden Oldies Sports Association.
CARRIED
MOVED Director Quittenton, SECONDED Director Holme, that all recommendations brought forward from the District 69 Recreation Commission�s meeting of July 11, 2002, be referred back to staff.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Concept Plan Proposal � Block 564 - Texada Land Corporation.
MOVED Director Holme, SECONDED Director Macdonald, that staff be directed to bring forward a report to the next Board meeting (August 13, 2002) outlining the necessary amendments to the Growth Management Plan to consider a proposal submitted by Texada Land Corporation for Block 564.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED Director Westbroek, that pursuant to Section 242.2(1)(a), (e) and (j) of the Local Government Act the Committee proceed to an In Camera meeting to consider matters concerning a personnel issue, disposition of land issue, and information that is prohibited from disclosure under Section 16 of the Freedom of Information and Protection of Privacy Act.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Westbroek, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:59 PM
The meeting reconvened at 10:20 PM.
Proposed Amendments to Board Remuneration.
MOVED Director Holme, SECONDED Director Rispin, that the report with respect to proposed amendments to Board Remuneration be received and that the following recommendations of the Board Remuneration Committee with respect to Bylaw 1078 be approved:
Bylaw 1078
Base Remuneration
(a) That the base remuneration be defined as remuneration for up to 5 meetings per month.
(b) That the base rate of remuneration remain at $7,940 for the next three years.
(c) That the Chairperson�s allowance be adjusted by 2% for 2003, and by the Vancouver CPI as at November 30th (effective in December) in 2004 and 2005.
Mileage Reimbursements
(d) That Section 5(b)(vi) be amended to read: Attendance at meetings pursuant to a request from Regional District staff when the meeting occurs outside the member�s jurisdiction.
Meeting Per diems
(e) That a rate of $100 be established for "Other Business" meetings which last more than half a day.
(f) That the definition of Committee Chair for the purposes of Scheduled Standing Committee per diem rates include the Chairperson of a Public Hearing or Public Information Meeting.
Travel Per diems
(g) That a flat daily per diem allowance of $60 be paid for attendance at UBCM, AVICC and FCM. No meal per diems will be paid for these conference attendances.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Rispin, that this meeting terminate.
CARRIED
TIME: 10:21 PM
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CHAIRPERSON