Present:

Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Alternate
Director F. Demmon City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director G. Korpan City of Nanaimo
Director L. Sherry City of Nanaimo
Director D. Rispin City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo
Director L. McNabb City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
N. Connelly General Manager of Community Services
J. Finnie General Manager of Environmental Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection and Enforcement
N. Tonn Recording Secretary

DELEGATIONS

Ted Olynyk & Paula Barrett, BC Hydro, re Proposed Vancouver Island Generation Project at Duke Point.

Mr. Olynyk made a verbal presentation to the Committee with respect to the proposed Vancouver Island Generation Project at Duke Point and distributed written information to Committee members.

MOVED Director McLean, SECONDED Director Haime, that the following late delegation be permitted to address the Committee.

CARRIED

Art Cowie, re ALR Exclusion � Wosk � 365 Meadow View Place � Area G.

Mr. Cowie updated the Committee on an ALR exclusion application which was previously put forward to the Board and requested that the Board approve its referral to the ALC.

MINUTES

MOVED Director Hamilton, SECONDED Director Krall, that the minutes from the Committee of the Whole meeting held on Tuesday, April 23, 2002 be adopted.

CARRIED

DEVELOPMENT SERVICES

BUILDING INSPECTION

Expired Building Permit � Salapura � 2079 Walsh Road � Area A.

MOVED Director Elliott, SECONDED Director McNabb, that the permit for the construction of an agricultural building and attached dwelling at 2079 Walsh Road be renewed for an additional two years at the minimum permit fee of $45.00 and renewal of the temporary living facility permit for $125.00.

CARRIED

PLANNING

Request for Acceptance of Park Land � Keith Brown Associates Ltd. on behalf of 559500 BC Ltd. � Rowland Road � Area E.

MOVED Director Holme, SECONDED Director Krall,:

1. That the resolution adopted by the Regional Board of Directors, at its Regular Meeting held on October 11, 1994, with respect to the dedication of park land for Lot B, District Lot 67, Nanoose District, Plan 13476, be rescinded.

2. That the request, submitted by Keith Brown and Associates Ltd., on behalf of 559500 BC Ltd., for park land dedication in the location and amount as shown on the proposed plan of subdivision of Lot B, District Lot 67, Nanoose District, Plan 13476, be accepted subject to the applicant registering section 219 covenants protecting the seasonal stream, the pond, the swamp areas outside the park land, and the waterfront portions of the parcel as outlined in Schedule No. 1 of staff report.

CARRIED

Request for 10% Frontage Relaxation & Request for Provision of a Combination of Park Land and Cash in Lieu of Park Land � JE Anderson & Associates on Behalf of Terry Peterson & Sandra Strote � Woobank Road � Area A.

MOVED Director Elliott, SECONDED Director Hamilton,:

1. That the request, submitted by JE Anderson & Associates, on behalf of Terrance Peterson and Sandra Strote to provide a combination of park land with the balance to be provided as cash in lieu of park land, be denied and the applicant be required to provide 5% cash in lieu of park dedication.

2. That the request for a relaxation of the minimum 10% perimeter frontage requirement for proposed Lots 2 & 3, as shown on the proposed plan of subdivision, be approved.

CARRIED

COMMUNITY SERVICES

RECREATION & PARKS

Electoral Area B Parkland Acquisition Security Issuing Bylaws No. 1299, 1303, 1304, 1305, 1306 & 1307 and Electoral Area B Parkland Acquisition Temporary Borrowing Bylaws No. 1300 & 1302.

MOVED Director Sperling, SECONDED Director Sherry,:

1. That "Regional District of Nanaimo Electoral Area B Parkland Acquisition Security Issuing Bylaw No. 1299, 2002" be introduced for three readings and be forwarded for approval to the Inspector of Municipalities.

2. That "Regional District of Nanaimo Electoral Area B Parkland Acquisition Security Issuing Bylaw No. 1303, 2002" be introduced for three readings and be forwarded for approval to the Inspector of Municipalities.

3. That "Regional District of Nanaimo Electoral Area B Parkland Acquisition Security Issuing Bylaw No. 1304, 2002" be introduced for three readings and be forwarded for approval to the Inspector of Municipalities.

4. That "Regional District of Nanaimo Electoral Area B Parkland Acquisition Security Issuing Bylaw No. 1305, 2002" be introduced for three readings and be forwarded for approval to the Inspector of Municipalities.

5. That "Regional District of Nanaimo Electoral Area B Parkland Acquisition Security Issuing Bylaw No. 1306, 2002" be introduced for three readings and be forwarded for approval to the Inspector of Municipalities.

6. That "Regional District of Nanaimo Electoral Area B Parkland Acquisition Security Issuing Bylaw No. 1307, 2002" be introduced for three readings and be forwarded for approval to the Inspector of Municipalities.

7. That "Electoral Area B Parkland Acquisition Temporary Borrowing Bylaw No. 1300, 2002" be introduced for three readings.

8. That "Electoral Area B Parkland Acquisition Temporary Borrowing Bylaw No. 1300, 2002" having received three readings be adopted.

9. That "Driftwood Water Service Area Temporary Borrowing Bylaw No. 1302, 2002" be introduced for three readings.

10. That "Driftwood Water Service Area Temporary Borrowing Bylaw No. 1302, 2002" having received three readings be adopted.

CARRIED

Extension School Field and Playground Rental Agreement.

MOVED Director Hamilton, SECONDED Director Krall, that the Regional District enter into the Rental Agreement for the Extension School property with School District 68.

CARRIED

Cedar Heritage Centre � Funding Request.

MOVED Director Elliott, SECONDED Director Hamilton, that the Regional District enter into an Agreement with the Cedar School and Community Enhancement Society to provide for $38,000 in funding as a grant to allow the Society to retire the debts and allow them to finish the project.

CARRIED

REGIONAL DEVELOPMENT

Regional Growth Management Plan Review.

The General Manager of Community Services and the General Manager of Environmental Services presented an overview of the creation of the existing nodes in rural areas under the Growth Management Plan and future plans for servicing these nodes.

TRANSIT

Nanaimo City Centre Transit Exchange � Site Review.

MOVED Director Rispin, SECONDED Director Holme, that the information report on the Nanaimo City Centre Transit Exchange Site Review be accepted.

CARRIED

CORPORATE SERVICES

ADMINISTRATION

Administration Computer Equipment Reserve Fund Expenditure Bylaw No. 1308.

MOVED Director Holdom, SECONDED Director McNabb,:

1. That "Administration Computer Equipment Reserve Fund Expenditure Bylaw No. 1308, 2002" be introduced for three readings.

2. That "Administration Computer Equipment Reserve Fund Expenditure Bylaw No. 1308, 2002" having received three readings be adopted.

CARRIED

Port Theatre Funding Request.

MOVED Director McLean, SECONDED Director Westbroek, that the Board maintain the current agreement to proceed to referendum in November in Electoral Areas A � E to obtain elector assent and deny the Port Theatre�s request to undertake referendums in the non-participating areas.

DEFEATED

MOVED Director Holme, SECONDED Director Hamilton, that staff be directed to prepare individual "Port Theatre Local Service Area" establishing bylaws for Electoral Areas A � E based upon a requisition rate of $2.90 per $100,000 of assessment for consideration at the September Board meeting and referendum in November 2002.

CARRIED

MOVED Director Quittenton, SECONDED Director Holdom, that staff be directed to prepare individual "Port Theatre Local Service Areas" establishing bylaws for Electoral Areas F � H based upon usage for consideration at the September Board meeting and referendum in November 2002.

MOVED Director McLean, SECONDED Director Quittenton, that the motion be amended to exclude Electoral Area �F�.

DEFEATED

The question was called on the main motion.

The motion CARRIED

MOVED Director Holme, SECONDED Director Demmon, that the Board correspond with the City of Parksville and Town of Qualicum Beach and encourage them to support proceeding to referendum in November 2002 to put forward the Port Theatre�s request for funding either on a requisition rate of $2.90 per $100,000 of assessment or on the basis of usage.

CARRIED

FINANCE

Operating Results to March 31, 2002.

MOVED Director Krall, SECONDED Director McNabb, that the summary report of financial results from operations to March 31, 2002 be received for information.

CARRIED

FIRE PROTECTION

Firefighting Coverage by City of Nanaimo for Certain Properties Outside Municipal Boundaries.

MOVED Director Hamilton, SECONDED Director Holme, that the Board correspond with the City of Nanaimo seeking support for the provision of fire protection services to the seven properties outside municipal boundaries identified as:
1675 Kelsie Road
1670/1690 Kelsie Road
1760 Kelsie Road
1840 Kelsie Road
1860 Kelsie Road
1890 Kelsie Road
2105/2115 Richardson Road

CARRIED

Nanoose Fire Protection Service Area (Buildings) Reserve Fund Bylaw No. 1312.

MOVED Director Holme, SECONDED Director Rispin,:

1. That "Nanoose Fire Protection Service Area Reserve Fund Bylaw No. 1312, 2002" be introduced for first three readings.

2. That "Nanoose Fire Protection Service Area Reserve Fund Bylaw No. 1312, 2002" having received three readings be adopted.

CARRIED

ENVIRONMENTAL SERVICES

LIQUID WASTE MANAGEMENT

Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.21.

MOVED Director Holme, SECONDED Director Sherry, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Boundary Amendment Bylaw No. 889.21, 2002" be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.

CARRIED

Trucked Liquid Waste Disposal Amendment Bylaw No. 988.04.

MOVED Director Sherry, SECONDED Director Krall,:

1. That "Regional District of Nanaimo Trucked Liquid Waste Disposal Amendment Bylaw No. 988.04, 2002" be introduced for three readings.

2. That "Regional District of Nanaimo Trucked Liquid Waste Disposal Amendment Bylaw No. 988.04, 2002" having received three readings be adopted.

CARRIED

Sewer User Rates & Regulations Amendment Bylaws � Fairwinds Sewerage Facilities Amendment Bylaw No. 765.09, French Creek Sewer Service Area Amendment Bylaw No. 422.10 and Surfside Sewer Amendment Bylaw No. 1241.01.

MOVED Director Holme, SECONDED Director Sherry,:

1. That "Fairwinds Sewerage Facilities Specified Area Rates Amendment Bylaw No. 765.09, 2002" be introduced for first three readings.

2. That "Fairwinds Sewerage Facilities Specified Area Rates Amendment Bylaw No. 765.09, 2002" having received first three readings be adopted.

3. That "French Creek Sewer Service Area Rates Amendment Bylaw No. 422.10, 2002" be introduced for first three readings.

4. That "French Creek Sewer Service Area Rates Amendment Bylaw No. 422.10, 2002" having received first three readings be adopted.

5. That "Surfside Sewer Rates and Regulations Amendment Bylaw No. 1241.01, 2002" be introduced for first three readings.

6. That "Surfside Sewer Rates and Regulations Amendment Bylaw No. 1241, 2002" having received first three readings be adopted.

CARRIED

Fairwinds Sewerage Facilities Reserve Fund Establishment Bylaws No. 1310 and No. 1311.

MOVED Director Holme, SECONDED Director Sherry,:

1. That "Fairwinds Sewerage (Treatment) Facilities Service Area Reserve Fund Bylaw No. 1310, 2002" be introduced for first three readings.

2. That "Fairwinds Sewerage (Treatment) Facilities Service Area Reserve Fund Bylaw No. 1310, 2002" having received three readings be adopted.

3. That "Fairwinds Sewerage (Collector System) Facilities Service Area Reserve Fund Bylaw No. 1311, 2002" be introduced for first three readings.

4. That "Fairwinds Sewerage (Collector System) Facilities Service Area Reserve Fund Bylaw No. 1311, 2002" having received three readings be adopted.

CARRIED

Transfer of Land � Departure Bay Pump Station.

MOVED Director McNabb, SECONDED Director Krall, that the Board approve the transfer of a portion of Lot 1, Section 2, Wellington District, Plan 14047 to the City of Nanaimo for highway improvements.

CARRIED

GNPCC Biogas System Upgrade � Consulting Services.

MOVED Director McNabb, SECONDED Director Holdom, that the Board direct staff to award the consulting project for the GNPCC Sludge Heating and Boiler Building upgrade to Associated Engineering Ltd.

CARRIED

SOLID WASTE

Regional Landfill � Leachate Pre-Treatment System.

MOVED Director Sherry, SECONDED Director Holdom, that the Board approve the installation of a leachate pre-treatment system at the Regional Landfill to reduce odours and corrosion at the Cedar Road pumping station.

CARRIED

Electronic Waste Industry Produce Stewardship Resolution.

MOVED Director Sherry, SECONDED Director Holdom, that the RDN Board adopt the Local Government Resolution on E-Waste and forward it, with a covering letter to the Minister of Water, Land and Air Protection requesting implementation of an industry operated E-Waste Produce Stewardship program, and further, the correspondence be copied to UBCM and AVICC for information and support.

CARRIED

UTILITIES

French Creek Bulk Water & Northern Community Sewer Boundary Amendment Bylaws No. 1050.02, 1089.02 and 934.02.

MOVED Director Holme, SECONDED Director Rispin,:

1. That "French Creek Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1050.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.

2. That "Regional District of Nanaimo French Creek Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1089.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.

3. That "Regional District of Nanaimo Northern Community Sewer Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 934.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.

CARRIED

Fairwinds Water Supply LSA Regulations & Rates Amendment Bylaw No. 764.11.

MOVED Director Holme, SECONDED Director Sherry,:

1. That "Regional District of Nanaimo Fairwinds Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 764.11, 2002" be introduced for three readings.

2. That "Regional District of Nanaimo Fairwinds Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 764.11, 2002" having received three readings be adopted.

CARRIED

French Creek Sewer LSA Regulations & Rates Amendment Bylaw No. 422.11.

MOVED Director Holme, SECONDED Director Sherry,:

1. That "Regional District of Nanaimo French Creek Sewer Specified Area Regulation and Rates Amendment Bylaw No. 422.11, 2002" be introduced for three readings.

2. That "Regional District of Nanaimo French Creek Sewer Specified Area Regulation and Rates Amendment Bylaw No. 422.11, 2002" having received three readings be adopted.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Area A Parks, Recreation and Greenspaces Advisory Committee.

MOVED Director Elliott, SECONDED Director Haime, that the minutes of the Area A Parks, Recreation and Greenspaces Advisory Committee meeting held March 21, 2002, be received for information.

CARRIED

Lantzville Parks & Open Space Advisory Committee.

MOVED Director Haime, SECONDED Director Sherry, that the minutes of the Lantzville Parks & Open Space Advisory Committee meeting held April 1, 2002, be received for information.

CARRIED

Nanoose Bay Parks & Open Space Advisory Committee.

MOVED Director Holme, SECONDED Director Holdom, that the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held April 22, 2002, be received for information.

CARRIED

District 69 Recreation Commission.

MOVED Director Quittenton, SECONDED Director Demmon, that the minutes of the District 69 Recreation Commission meeting held May 7, 2002, be received for information.

CARRIED

MOVED Director Quittenton, SECONDED Director Westbroek, that the following Community Grants be approved:
Errington War Memorial Hall Association � washroom addition $ 4,100
Lighthouse Recreation Commission � program expenses $ 1,250
Arrowview Elementary PAC � playground $ 2,000
Participaddle Society � paddles $ 1,710
Mid-Island Wheelchair Sports Club � backboard extensions $ 682
Mid-Island Wheelchair Sports Club � wheelchairs $ 3,715
Parksville Seniors Slo-Pitch � dugouts $ 3,700
Arrowsmith Cricket & Sports Association � tournament equipment $ 690
Arrowsmith Mountain Bike Society � timing equipment $ 3,310
Nanoose Bay Recreation and Activities Society � stage $ 3,000

CARRIED

MOVED Director Quittenton, SECONDED Director Westbroek, that the following Youth Grants be approved:
Nanoose Bay Recreation and Activities Society � youth dance $ 600
Parksville Royals Baseball Club � pitching bullpen $ 1,000
Parksville Royals Baseball Club � infield screen $ 1,200
Parksville Royals Baseball Club � 2ball program $ 350
Qualicum Beach Skateboard Park Committee � expansion $ 5,400
Vancouver Island Adrenalin Games � event costs $ 1,500
Ballenas Dry Grad � entertainment costs (Velcro Wall/Improv) $ 1,250
Ballenas Tennis Club � court improvements $ 2,000

CARRIED

Gabriola Island Parks and Recreation Commission.

MOVED Director Sperling, SECONDED Director Krall, that the minutes of the Gabriola Island Parks and Recreation Commission meeting held May 13, 2002, be received for information.

CARRIED

MOVED Director Sperling, SECONDED Director Haime, that the staff report and recommendation regarding the Gabriola Island Parks & Open Space Advisory Committee Proposal be tabled until the next Commission meeting to be held November 4, 2002.

CARRIED

Grants-in-Aid Committee.

MOVED Director Quittenton, SECONDED Director Westbroek, that the minutes of the Grants-in-Aid Committee meeting held May 16, 2002, be received for information.

CARRIED

MOVED Director Quittenton, SECONDED Director Westbroek, that the following grants be approved:

School District 68:
Cedar Community Association $ 3,000

School District 69:
Arrowsmith Community Justice Society $ 500
Arrowsmith Search & Rescue $ 240
Mid Vancouver Island Habitat Enhancement Society $ 415
Navy League of Canada � Parksville Branch $ 1,000
North Island Wildlife Recovery Association $ 1,000
Oceanside Community Arts Council $ 500
Oceanside Radio Communications Association $ 950
Parksville & District Association for Community Living $ 1,000
Parksville Meeting Place Society $ 250
Parksville-Qualicum Beach & District SPCA $ 500

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

ALR Exclusion � Wosk � 365 Meadow View Place � Area G.

MOVED Director Demmon, SECONDED Director Krall, that the Wosk ALR Exclusion application be forwarded directly to the Agricultural Land Commission without a recommendation from the Board.

CARRIED

NEW BUSINESS

Verbal Reports.

MOVED Director Haime, SECONDED Director Holdom, that when verbal reports are included on agendas, attachments containing background information be circulated to Board members in advance to allow preparation by Directors.

CARRIED

BOARD INFORMATION

MOVED Director McNabb, SECONDED Director Sherry, that the Board Information be received for information.

CARRIED

ADJOURNMENT

MOVED Director McNabb, SECONDED Director Holme, that the meeting be adjourned to allow for an In Camera meeting.

CARRIED

TIME: 8:54 PM

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