Present:

Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director D. Rispin City of Nanaimo
Director L. McNabb City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
N. Connelly General Manager of Community Services
T. Osborne Manager of Recreation and Parks
M. Pearse Manager of Administrative Services
F. Demmon Councillor, City of Parksville

MOTION TO CLOSE MEETING

MOVED Director MacDonald, SECONDED Director Hamilton, that pursuant to Section 242.2(1)(j) of the Local Government Act the Board proceed to an In Camera meeting to consider information which is prohibited from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act.

CARRIED

The meeting reconvened at 8:20 PM.

LATE DELEGATIONS

MOVED Director Stanhope, SECONDED Director McNabb, that Mr. Levirs be permitted to speak as a late delegation.

CARRIED

Don Levirs, re District 69 Arena.

Mr. Levirs voiced his concerns with respect to the lack of involvement the Arena Commission had with the actual proposals received for the additional ice surfaces.

ADMINISTRATOR�S REPORT

District 69 Arena Referendum.

MOVED Director Stanhope, SECONDED Director Westbroek, that the Regional District, provide for the January 2002 arena twinning project at the existing arena site at a project cost of $6,260,000 to proceed to referendum on June 15, 2002.

A recorded vote was requested.

The motion CARRIED with Directors Westbroek, McLean and Stanhope voting in the affirmative and Directors Holme, Quittenton and Macdonald voting in the negative. (Weighted Vote)

MOVED Director Stanhope, SECONDED Director Quittenton, that the Board endorse proceeding to referendum on June 15, 2002 to obtain voter assent for the following questions:

(i) Are you in favour of "Regional District of Nanaimo District 69 Arena Twinning Project Loan Authorization Bylaw No. 1286, 2002", which if approved, would authorize the borrowing of six million two hundred and sixty thousand dollars ($6,260,000) for the purpose of constructing a second ice sheet at the District 69 Arena located at Parksville Community Park?

(ii) Are you in favour of the Regional District of Nanaimo entering into a Lease for a term of thirty (30) years at a rental of FIVE DOLLARS ($5.00) per year for an area of approximately 20,100 m² within Parksville Community Park for the District 69 Ice Arena and accessory parking area as shown on the sketch attached to the Lease Agreement as Schedule �A�. The Lease will include the following obligations on the part of the Regional District of Nanaimo:

• The payment of any taxes, rates, user fees and charges for public utilities and assessments resulting from the Regional District of Nanaimo�s occupation of the premises;
• Indemnification of the City of Parksville from all liability arising from the Regional District of Nanaimo�s breach of any enactment, a defect in the premises, an injury to person or loss to property;
• A requirement that the Regional District of Nanaimo take out and maintain public liability insurance for the term of the Lease;
• A requirement that the Regional District of Nanaimo indemnify the City of Parksville for any liens filed against title to the land;
• Maintenance of the premises to a reasonable standard.

CARRIED

Director Rispin and McNabb left the meeting.

MOVED Director Stanhope, SECONDED Director Quittenton, that the "Regional District of Nanaimo District 69 Arena Twinning Project Loan Authorization Bylaw No. 1286, 2002" be introduced and given three readings and proceed to referendum to obtain voter assent.

CARRIED

MOVED Director Stanhope, SECONDED Director Quittenton, that the Lease Agreement between the Regional District of Nanaimo and the City of Parksville for the land located within the Parksville Community Park for the District 69 Arena and accessory parking be approved for a term of thirty (30) years, subject to the assent of electors.

CARRIED

MOVED Director Stanhope, SECONDED Director Quittenton, that C. Mason be appointed as Chief Elections Officer and M. Pearse as Deputy Elections Officer for the referendum.

CARRIED

UNFINISHED BUSINESS

Bylaw No. 921.01.

MOVED Director Quittenton, SECONDED Director Sperling, that "Official Regional Park Plan Designation Amendment Bylaw No. 921.01, 2002" be adopted.

CARRIED

ADJOURNMENT

MOVED Director Stanhope, SECONDED Director Hamilton, that this meeting terminate.

CARRIED

TIME: 8:34 PM