PAGES
1. CALL TO ORDER
9 Ron Tomlin, Port Theatre, re Referendum Vote, November 2002.
10 Ted Jeffs, re Inclusion of Property in the City of Nanaimo.
11 Jim Rutter, Garry Oak Ecosystems Recovery Team, re Recovery Strategy for Garry Oak and Associated Ecosystems and their Associated Species at Risk in Canada.
3. BOARD MINUTES
12-33 Minutes of the Board meeting held on Tuesday, March 12, 2002 and the Special Board Meeting held on Tuesday, March 26, 2002.
4. BUSINESS ARISING FROM THE MINUTES
34-46 Jim Rutter, Garry Oak Ecosystems Recovery Team, re Recovery Strategy for Garry Oak and Associated Ecosystems and their Associated Species at Risk in Canada.
7.(I) ELECTORAL AREA PLANNING STANDING COMMITTEE
47-49 Minutes of the regular Electoral Area Planning Committee meeting held March 26, 2002. (for information)
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application � Chouinard � 7184 Lantzville Road � Area D. (Electoral Area Directors except EA ''B'' - One Vote)
1. That the minutes of the Public Information Meeting held March 14, 2002 for Amendment Application No. 0201, submitted by Winnifred Chouinard, to amend the Commercial 2 (CM2) zone by removing site area requirements for Residential Use, and specifically for the subject property legally described as Lot 6, District Lot 27G (Formerly Known as District Lot 27), Wellington District, Plan 6757, be received for information.
2. That Amendment Application No. 0201, submitted by Winnifred Chouinard, to amend the Commercial 2 (CM2) zone by removing site area requirements for Residential Use, and specifically for the subject property legally described as Lot 6, District Lot 27G (Formerly Known as District Lot 27), Wellington District, Plan 6757, be given 1st and 2nd reading.
3. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.282, 2002" be advanced to a public hearing.
4. That the Public Hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.282, 2002" be delegated to Director Haime or her alternate.
DEVELOPMENT PERMIT APPLICATIONS
DP Application No. 0207 � Smith � Cave Road � Area H. (Electoral Area Directors except EA ''B'' - One Vote)
That Development Permit Application No. 0207, to facilitate the relocation of a recreational residence and decks to be located a minimum of 10.5 metres and an accessory building to be located a minimum of 8.0 metres and the stairs to be located a minimum of 1.2 metres from the natural boundary of Horne Lake located within the Environmentally Sensitive Areas Development Permit Area on the property legally described as Strata Lot 52, District Lot 251, Alberni District, Plan VIS5160 be approved subject to the conditions outlined in Schedule No. 2.
DP Application No. 0208 � A & W Food Services of Canada/Nanoose Hill Station Ltd. � 1666 East Island Highway � Area E. (Electoral Area Directors except EA ''B'' - One Vote)
That Development Permit No. 0208 for the changes to the signage to the A & W Restaurant Building on the property legally described as Lot 1, of Amended Lot 167 (DD 66169-N), Nanoose District, Plan 9428 Except Parcel A (DD 80609-N) Thereof; and Except Part in Plan 19267 be approved subject to the conditions as outlined in Schedule �1� of the staff report.
DP Application No. 0209 � Groves � 5457 West Island Highway � Area H. (Electoral Area Directors except EA ''B'' - One Vote)
That Development Permit Application No. 0209 to vary the maximum height of a dwelling unit in the Residential 2 zone pursuant to "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" from 8.0 metres to 9.5 metres to facilitate the construction of a single dwelling unit and the removal of a single dwelling unit within the Hazard Lands Development Permit Area pursuant to "Shaw Hill-Deep Bay Official Community Plan Bylaw No. 1007, 1996" for the property legally described as Lot 3, District Lot 16, Newcastle District, Plan 15105 be approved subject to the conditions outlined in Schedule No. �1� and pursuant to the notification requirements of the Local Government Act.
DP Application No. 0212 � Stull � Cave Road � Area H. (Electoral Area Directors except EA ''B'' - One Vote)
That Development Permit Application No. 0212 to facilitate the construction of a recreational residence and decks to be located a minimum of 8.0 metres from the natural boundary of Horne Lake and located within the Environmentally Sensitive Areas Lands Development Permit Area on the property legally described as Strata Lot 119, District Lot 251, Alberni District, Plan VIS5160 be approved subject to the conditions outlined in Schedule No. 2.
DP Application No. 0214 � Kristjanson � Higginson Road � Area E. (Electoral Area Directors except EA ''B'' - One Vote)
That Development Permit Application No. 0214 to permit the construction of a shoreline protection device, consisting of granite rock, in place of the damaged retaining wall, on the property legally described as Lot 10, District Lot 102, Nanoose District, Plan 21022 be approved, subject to the conditions outlined in Schedule No. 1 of this report.
DEVELOPMENT VARIANCE PERMIT
DVP Application No. 0209� Lyon � Chartwell Road � Area G. (Electoral Area Directors except EA ''B'' - One Vote)
Delegations wishing to speak to Application No. 0209.
That Development Variance Permit No. 0209, submitted by Lynda Middlemass, Agent, acting on behalf of Nancy Joan Lyon, to facilitate the development of a single dwelling unit and vary the minimum setback requirement for a building or structure within a Residential 1 zone from 5.0 metres to 3.2 metres for the other lot line located along Miraloma Drive for the property legally described as Lot 33, District Lot 88, Nanoose Land District, Plan VIP57488, be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
7.(II) COMMITTEE OF THE WHOLE STANDING COMMITTEE
50-55 Minutes of the regular Committee of the Whole Committee meeting held March 26, 2002. (for information)
COMMUNICATIONS/CORRESPONDENCE
Richard Taylor, UBCM, re 2002 Resolution Process. (All Directors - One Vote)
That the correspondence received from UBCM with respect to the 2002 resolution process, be received.
Town of Ladysmith, re Transit System. (All Directors - One Vote)
That the correspondence received from the Town of Ladysmith with respect to regional transit linkages between the RDN and CVRD transit systems, be received.
Jim Bowden, City of Nanaimo, re Regional Transit Authority Feasibility Study Request. (All Directors - One Vote)
That the correspondence received from the City of Nanaimo with respect to the City�s request for a feasibility study of various options and costs of providing a high frequency transit link between Malaspina University College and the downtown core, be received.
Agnes & Albert Meers, re Request to Survey Park Boundaries � Crows Nest Park � Area E. (All Directors - One Vote)
That the correspondence received from Agnes and Albert Meers with respect to the RDN�s park policy on trimming of trees in parks, be received.
George Legg, re Performance Review Committee. (All Directors - One Vote)
That the correspondence received from George Legg with respect to comments made at the February 27, 2002 Performance Review Committee meeting, be received.
Felicity Adams, re Performance Review Committee Minutes. (All Directors - One Vote)
That the correspondence received from Felicity Adams with respect to the minutes of the Performance Review Committee meeting held February 27, 2002, be received.
Gayle Jackson, City of Parksville, re Electoral Area �F� OCP Bylaw No. 1152.02. (All Directors - One Vote)
That the correspondence received from the City of Parksville with respect to a potential reduction in minimum lot size for designated resource lands which are within the ALR from 4.0 ha to 2.0 ha in Electoral Area �F�, be received.
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings. (All Directors - One Vote)
That a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
PLANNING
Request for Acceptance of Cash-in-Lieu of Park Land and Relaxation of the Minimum 10% Perimeter Requirement � Glencar Consultants on behalf of Chris Ball � Barnes & Leask Road � Area A. (All Directors except EA ''B'' - One Vote)
That the requests, submitted by Glencar Consultants Inc., on behalf of Chris Ball, for cash-in-lieu of park land dedication be accepted and to relax the minimum 10% frontage requirement for proposed Lot 4, as shown on the plan of subdivision of Lot 1, Section 18, Range 4, Cedar District, Plan 7206 Except Parcel A (DD 94411N) Thereof and Except Part in Plan 36841, be approved subject to the applicant registering a section 219 covenant on proposed Lot 4 restricting further subdivision unless the minimum 10% requirement pursuant to section 944 of the Local Government Act can be met.
Building Strata Conversion Application � Philip Sopow � 2525 Myles Lake Road � Area C. (All Directors except EA ''B'' - One Vote)
That the request from Philip Sopow, to amend the Board resolution with respect to approval of the building strata conversion as shown on the Sketch Plan of Lot A, Cranberry District, Section 8, Range 3, Plan VIP53510, be approved subject to the conditions being met as set out in Schedule No. �1� of the staff report.
Update on Implementation of Community Sewers for the Cedar Village and Surrounding Suburban Residential Lands � Area A. (All Directors except EA ''B'' - One Vote)
1. That staff prepare an information pamphlet providing an update on the expansion of community sewers into the Cedar Urban Containment Boundary for direct mail to property owners within the proposed servicing area.
2. That staff prepare Terms of Reference for the preparation of a comprehensive study of soils, hydrology and a survey of on-site septic systems as part of the application process for the Cedar Sewer Infrastructure Implementation Grant and report back to the Board.
Land Use and Subdivision Amendment Bylaw No. 500.281 & Horne Lake Service Area Sewage Disposal Regulation Bylaw No. 1218.01 � Area H. (All Directors except EA ''B'' - One Vote)
1. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.281, 2002" be introduced and given 1st and 2nd reading.
2. That the requirements for the public hearing for "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.281, 2002" be waived pursuant to Section 890 (4) of the Local Government Act.
3. That notification for "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.281, 2002" be undertaken pursuant to Section 893 of the Local Government Act.
4. That the "Horne Lake Service Area Sewage Disposal Regulation Bylaw No. 1218.01, 2002" be introduced and given 1st, 2nd and 3rd reading and referred to the Provincial Health Officer for approval.
5. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.274, 2001" be repealed.
56-58 Electoral Area �F� OCP Amendment Bylaw No. 1152.02. (All Directors except EA ''B'' - One Vote) (See report for recommendations)
COMMUNITY SERVICES
REGIONAL GROWTH MANAGEMENT
Growth Management Plan Monitoring Program � Scope & Approach. (All Directors except EA ''B'' - One Vote)
That the Regional District fulfill its obligation to monitor Growth Management Plan implementation and progress towards Plan objectives and action by pursuing a comprehensive monitoring program, including staff�s preparation of terms of reference for a new committee, as described in Alternative 4.
CORPORATE SERVICES
FINANCE
2001 Audited Financial Statements. (All Directors - One Vote)
That the report on the audited financial statements for the year ended December 31, 2001 be received.
2001 Public Bodies Information Report. (All Directors - One Vote)
That the 2001 Public Bodies Financial Information Report on supplier payments and employee remuneration be received for information.
HOSPITAL
2001 Audited Financial Statements. (All Directors - One Vote)
That the report on the 2001 audited financial statements of the Nanaimo Regional Hospital District be received.
ENVIRONMENTAL SERVICES
LIQUID WASTE MANAGEMENT
Wastewater Treatment and Disposal Options Review � Qualicum Bay/Dunsmuir, Bowser and Extension. (All Directors - One Vote)
1. That the wastewater treatment and disposal option and servicing studies for Qualicum Bay/Dunsmuir and Bowser and Extension be received.
2. That staff be directed to consult with the stakeholders to determine the preferred servicing option and to take that option to pre-design to determine costs of final construction.
UTILITIES/ENGINEERING
Rural Streetlighting LSA Amendment Bylaw No. 791.03. (All Directors - One Vote)
That "Rural Streetlighting Local Service Area Amendment Bylaw No. 791.03, 2002" be granted first three readings and be forwarded to the Inspector for approval.
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
(All Directors - One Vote)
That the minutes of the District 69 Recreation Commission meeting held March 14, 2002 be received for information.
(Parksville, Qualicum Beach, Electoral Areas ''E'', ''F'', ''G'', ''H'' - Weighted Vote)
1. That the following Community Grant In Aid be approved:
Family Resource Association $ 500
2. That the following Youth Grant In Aids be approved:
Kidfest $ 1,500
Errington Therapeutic Riding Association 1,500
Erik Goetzinger BMX Society 3,200
Arrowsmith Mountain Bike Society 3,400
Deep Bay Yacht Club Junior Sailing Program 2,700
Gabriola Island Recreation Commission.
(All Directors - One Vote)
That the minutes of the Gabriola Island Recreation Commission meeting held March 11, 2002 be received for information.
(All Directors - Weighted Vote)
That the report be received and that the Regional District of Nanaimo enter into an agreement with the Gabriola Recreation Society for the provision of recreation services to the residents of Gabriola Island.
(All Directors - One Vote)
That the second recommendation in the staff report with respect to the Gabriola Recreation Society proposal be tabled.
7.(III) EXECUTIVE STANDING COMMITTEE
7.(IV) COMMISSION
7.(V) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Board of Variance Appointment. (G. Holme - Verbal Report)
59-63 Tender Award - Davenham Road, Dolphin Drive & Sea Lion Crescent Watermain Replacement � Bylaw No. 1297 - Area E. (All Directors - Weighted Vote)
64-82 Annual Operating Agreement - BC Transit. (All Directors - Weighted Vote)
District 69 Arena Project - Request for Proposals. (Parksville, Qualicum Beach, Electoral Areas ''E'', ''F'', ''G'', ''H'' - Weighted Vote) (Report to be circulated)
10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
14. IN CAMERA
That pursuant to Section 242.2 1(e) of the Local Government Act the Board proceed to an In Camera meeting to consider the acquisition of land.