Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Alternate
Director A. Kruyt Town of Qualicum Beach
Director D. Rispin City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director L. Sherry City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
B. Lapham Gen. Mgr. of Development Services
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
C. Mason Gen. Mgr. of Corporate Services
N. Avery Manager of Financial Services
M. Pearse Manager of Administrative Services
DELEGATIONS
Ray Farmer, re Proposed Zoning � 817 Allsbrook Road � Area F.
Mr. Farmer asked the Board�s consideration for C3 zoning on three lots on Allsbrook Road.
.
LATE DELEGATIONS
MOVED Director Krall, SECONDED Director McLean, that the following delegations be permitted to address the Board.
CARRIED
Warren Bailey/Sandra Bailey/Zoltan Kitka, re DVP Application No. 0207 � Redden Road � Area E.
Mr. and Mrs. Bailey and their designer Mr. Kitka outlined the planned renovations for the residence on Redden Road and produced pictures of the impact that this variance would have on neighbours.
Scott Littlewood, re Building Bylaw Contravention � 2406 Nanoose Beach Road � Area E.
Mr. Littlewood advised that he was available to answer questions on his building bylaw contraventions.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Board meeting held on Tuesday, February 12, 2002 be adopted.
Director McLean noted that the words "citing a possible conflict of interest should development activity occur on his property in the future" should follow the words "Director McLean left the meeting" on page 16 of the Board minutes.
The question was called on the main motion, as amended.
The motion CARRIED.
COMMUNICATIONS/CORRESPONDENCE
Kevin Langlands, Ministry of Indian Affairs and Northern Development, re Treaty Negotiations.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from the Ministry of Indian Affairs and Northern Development with respect to the Board�s resolutions to recommence involvement in the treaty process via treaty-related measures be received.
CARRIED
Geoff Plant, Minister Responsible for Treaty Negotiations, re RDN Participation in Snuneymuxw Treaty Negotiations.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from the Honourable Geoff Plant with respect to the Board�s decision to recommence participation in the Snuneymuxw treaty negotiation process and the Treaty Related Measure, be received.
CARRIED
Corinne Lonsdale, Mayor, District of Squamish, re Proposed Squamish Nation "Wild Spirit Places".
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from the District of Squamish with respect to the Squamish Nation�s proposal to have the "Wild Spirit Places "set aside as a protected area, be received.
CARRIED
Gregory Slocombe, Chair, BC Transit Board of Directors, re BC Transit Budget & Service Plan 2002-2005.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from the BC Transit Board of Directors with respect to the BC Transit budget and service plan for the years 2002 to 2005, be received.
CARRIED
Leslie Gail Marx, DVP Application No. 0204 � Karasiuk � 3741 Mallard Place � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Leslie Marx with respect to the pending application to increase height restrictions for the dwelling located at 3741 Mallard Place, be received.
CARRIED
Frank Pronk, re DVP Application No. 0204 � Karasiuk � 3741 Mallard Place � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Frank Pronk with respect to development variance permit application No. 0204, be received.
CARRIED
Daphne Davis, re DVP Application No. 0207 � Bailey � Redden Road � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Daphne Davis with respect to a retraction of support for Development Variance Permit application No. 0207, be received.
CARRIED
Bjorn & Janis Kjaer, re DVP Application No. 0207 � Bailey � Redden Road � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Bjorn and Janis Kjaer with respect to approval of Development Variance Permit Application No. 0207, be received.
CARRIED
Hank Desteur & Rose Woo, re DVP Application No. 0207 � Bailey � Redden Road � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Hank Desteur and Rose Woo with respect to Development Variance Permit Application No. 0207, be received.
CARRIED
Ronald Davis, re DVP Application 0207 � Bailey � Redden Road � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Ronald Davis with respect to Development Variance Permit Application No. 0207 be received.
CARRIED
Godfrey & Anne Gransden, re DVP Application No. 0207 � Bailey � Redden Road � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Godfrey and Anne Gransden with respect to Development Variance Permit Application No. 0207 be received.
CARRIED
Wayne & Linda Hopkins, re DVP Application No. 0207 � Bailey � Redden Road � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Wayne and Linda Hopkins with respect to Development Variance Permit Application No. 0207 be received.
CARRIED
Frank & Karen Anker, re Dorman Timber � 2496 Pirart Road - Area A.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Frank & Karen Anker with respect to the exclusion of the property at 2496 Pirart Road from the ALR be received.
CARRIED
Steven Kosa, Timberwest, Re DVP No. 0205 � Sjostrom Industries & Donner Lake Contracting � Nanaimo River Road � Area C.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Steven Kosa with respect to DVP No. 0205 be received.
CARRIED
UNFINISHED BUSINESS
From the Board Meeting held February 12, 2002.
Unsightly Premises Regulatory Bylaw No. 1073, 1996 � E. Stenberg, H. O�Connor, A. Wallace � 1010 Descanso Valley Drive � Area B.
The General Manager of Development Services advised the Board that clean up has taken place on this property.
MOVED Director McNabb, SECONDED Director Krall, that the proposed action against the property at 1010 Descanso Valley Drive be abandoned.
CARRIED
The Chairperson advised that the item included on the in camera agenda for 2406 Nanoose Beach Road should be handled at this time in open meeting.
Building Bylaw Contraventions � Littlewood � 2406 Nanoose Beach Road � Area E.
MOVED Director Sherry, SECONDED Director Krall, that "Regional District of Nanaimo Structure Removal Bylaw No. 1293, 2002" be introduced and given three (3) readings.
CARRIED
MOVED Director Sherry, SECONDED Director Krall, that "Regional District of Nanaimo Structure Removal Bylaw No. 1293, 2002", having received three (3) readings, be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Krall, that staff be authorized to proceed with legal action if necessary to ensure compliance.
CARRIED
BYLAWS
Bylaw No. 869.02.
MOVED Director Stanhope, SECONDED Director Korpan, that "Morningstar Streetlighting Local Service Area Boundary Amendment Bylaw No. 869.02, 2002" be adopted.
CARRIED
Bylaw No. 805.03.
MOVED Director Stanhope, SECONDED Director Hamilton, that "Electoral Area �G� Community Parks Local Service Requisition Amendment Bylaw No. 805.03, 2002", be adopted.
CARRIED
Bylaw No. 804.02.
MOVED Director McLean, SECONDED Director Sherry, that "Electoral Area �F� Community Parks Local Service Requisition Amendment Bylaw No. 804.02, 2002" be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE.
MOVED Director Hamilton, SECONDED Director Krall, that the minutes of the regular Electoral Area Planning Committee meeting held February 26, 2002, be received for information.
CARRIED
CORRESPONDENCE/COMMUNICATIONS
Oceanside Development & Construction Association, re Proposed Amendment Bylaw No. 500.268.
MOVED Director Hamilton, SECONDED Director Stanhope, that the correspondence received from the Oceanside Development & Construction Association with respect to proposed Amendment Bylaw No. 500.268 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 0126 � Parksville Funeral Chapel Ltd./Stanhope � 1000 Allsbrook Road � Area F.
MOVED Director Hamilton, SECONDED Director McLean, that Development Permit Application No. 0126, to allow the enlargement of an existing irrigation pond in the Watercourse Protection Development Permit Area on the property legally described as Remainder Lot 3, District Lot 43, Nanoose District, Plan 2761, Except the Southerly 20 Chains thereof and Plans VIP52723 and VIP65740 be approved subject to conditions outlined in Schedule Nos. 1 and 2.
CARRIED
Development Permit Application No. 0205 � Rennie � Admiral Tryon Boulevard � Area G.
MOVED Director Hamilton, SECONDED Director Stanhope, that Development Permit Application No. 0205 to vary the Watercourse Protection Development Permit Area setback from the natural boundary pursuant to the French Creek Official Community Plan Bylaw No. 1115, 1998 from 30.0 metres to 8.01 metres to permit the construction of a retaining wall, and to vary the DPA setback from 30.0 metres to 15.2 metres to permit the siting of a dwelling unit for the property legally described as Lot 16, District Lot 28, Nanoose District, Plan VIP62528 be approved subject to the conditions outlined in Schedule �1�.
CARRIED
Development Permit Application No. 0206 � Nanoose Hill Station/Fern Road Consulting � 1660/1666 East Island Highway & 1642 East Island Highway � Area E.
MOVED Director Hamilton, SECONDED Director Stanhope, that Development Permit No. 0206 for the changes to the site plan of the gasoline service station/fast food outlet and for the placement of retention pond system and septic disposal system on the properties legally described as Lot 1, Plan 9428 Except Parcel A (DD80609-N) Thereof; and Except Part in Plan 19267 & Lot 2, Plan VIP65823, Both of Amended Lot 167 (DD66169-N), Nanoose District, be approved subject to the conditions and variances outlined in Schedule �1� of the staff report and the notification requirements pursuant to the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Development Variance Permit Application No. 0204 � Karasiuk � 3741 Mallard Place � Area E.
Mr. Keith Baker, designer of the planned addition to the residence at 3741 Mallard Place, provided an overview of the redesign.
MOVED Director Hamilton, SECONDED Director Stanhope, that Development Variance Permit No. 0204, submitted by Ken Karasiuk and Janice Karasiuk, to facilitate the construction of an addition to an existing single dwelling unit by relaxing the maximum dwelling unit height from 8.0 metres to approximately 12.7 metres as per the submitted plans, and by varying the minimum setback requirement for an interior side lot line from 2.0 metres to 0.0 metres to legalize the existing deck and dwelling unit and for a front lot line from 8.0 metres to 0.7 metres to legalize the existing carport, and to discharge the Section 215 Covenant held by the Regional District of Nanaimo for the property legally described as Lot 6, District Lots 8 and 78, Nanoose District, Plan 28595 be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Development Variance Permit Application No. 0205 � Sjostrom Industries & Donner Lake Contracting � Nanaimo River Road � Area C.
MOVED Director Hamilton, SECONDED Director Stanhope, that Development Variance Permit No. 0205, submitted by Dale Hodgins, Agent, acting on behalf of Sjostrom Industries and Donner Lake Contracting to facilitate the development of a single dwelling unit, barn and shop, and vary the minimum setback requirements for a building or structure within a Resource Management 4 zone from 20.0 metres (65.6 feet) to 0.0 metres (0.0 feet) for the south lot line for construction of a single dwelling unit, from 30.0 metres (98.4 feet) to 3.0 metres (9.8 feet) for the north lot line for construction of a barn, from 30.0 metres (98.4 feet) to 17.0 metres (55.8 feet) for the south lot line for construction of a barn, from 20.0 metres (65.6 feet) to 6.0 metres (19.7 feet) for the south lot line for construction of a shop, and from 20.0 metres (65.6 feet) to 14.0 metres (45.9 feet) for the north lot line for construction of a shop for the property legally described as That Part of Block 645, Douglas District, Included Within the Area Coloured Red on Plan 403 RW, be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Development Variance Permit Application No. 0206 � Dickens/Sims � 3605 Collingwood Drive � Area E.
MOVED Director Hamilton, SECONDED Director Stanhope, that Development Variance Permit Application No. 0206, submitted by Helen Sims, Agent on behalf of Harold Dickens and Nora Dickens, to legalize existing retaining walls constructed to facilitate access to the single dwelling unit by varying the minimum setback from an interior side lot line from 2.0 metres to 0.0 metres and the front lot line setback from 8.0 metres to 0.0 metres within the Residential 1 (RS1) zone for the property legally described as Lot 10, District Lot 9, Nanoose District, Plan 51142, be approved as submitted subject to notification requirements pursuant to the Local Government Act.
CARRIED
Development Variance Permit Application No. 0207 � Bailey � Redden Road � Area E.
MOVED Director Hamilton, SECONDED Director Stanhope, that Development Variance Permit No. 0207, submitted by Sandra Bailey and Warren Bailey, to facilitate the construction of additions to an existing dwelling unit by varying the maximum permitted height of a dwelling unit within the Residential 1 (RS1) zone from 8.0 metres to 12.5 metres for the property legally described as Lot 13, District Lot 78, Nanoose District, Plan VIP53134, be approved as submitted subject to notification requirements pursuant to the Local Government Act.
CARRIED
Development Variance Permit Application No. 0208 � Zavislak/Sims � 6297 West Island Highway � Area H.
MOVED Director Hamilton, SECONDED Director Quittenton, that Development Variance Permit Application No. 0208 to vary the minimum setback requirement from 18.0 metres horizontal distance from the stream centerline of the back channel of Nash Creek to a minimum of 7.0 metes for a building envelope to locate a retaining device and dwelling unit; to vary the minimum setback distance from 18.0 metres horizontal distance from the stream centerline of the back channel of Nash Creek to 0 metres for the building envelope to locate a bridge crossing the back channel of Nash Creek; and to vary the minimum setback from 18.0 metres horizontal distance from the stream centerline of the main channel of Nash Creek to 0 metres for the building envelope to locate a bridge crossing the main channel of Nash Creek pursuant to the RDN�s Land Use and Subdivision Bylaw No. 500, 1987 for the property legally described as Lot 10, District Lot 21, Newcastle District, Plan 11567 be approved subject to the requirements outlined in Schedule Nos. 1, 2 and 3 and subject to the applicant agreeing to enter into a restrictive covenant to not obstruct the main and back channel of Nash Creek or to divert the flow of the main and back channel of Nash Creek.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Proposed Amendment Bylaw 500.268.
MOVED Director Hamilton, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.268, 2000" be abandoned.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Stanhope, SECONDED Director Sherry, that the minutes of the Committee of the Whole meeting held February 26, 2002, be received for information.
COMMUNICATIONS/CORRESPONDENCE
Oceanside Development & Construction Association, re Growth Management Plan Consultant.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from Oceanside Development & Construction Association with respect to the Growth Management Plan review project consultant selection, be received for information.
CARRIED
Hans Cunningham, UBCM, re Protocol on Consultation and Cooperation.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from UBCM with respect to a proposed agreement with the British Columbia Environmental Network, be received for information.
CARRIED
Sgt. Randy Churchill, Oceanside Detachment, RCMP, re Arrowsmith Search & Rescue Request for Support of Building Addition.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from the Oceanside Detachment, RCMP with respect to Arrowsmith Search & Rescue�s request for an addition to the Coombs-Hilliers Fire Department Hall, be received for information.
CARRIED
B.A. Hawkshaw, City of North Vancouver, re Cancellation of the Subsidy for Seniors� Transit Passes on Translink.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from the City of North Vancouver with respect to the Provincial Government�s cancellation of the subsidy for seniors� transit passes on TransLink, be received for information.
CARRIED
B.A. Hawkshaw, City of North Vancouver, re Audio Book Services.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from the City of North Vancouver with respect to the Provincial Government�s cancellation of funding for the audio book program, be received for information.
CARRIED
John Van Beek, re E & N Right-of-Way.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from John Van Beek with respect to preservation of the E & N Right of Way as a corridor for use by cyclists and hikers, be received for information.
CARRIED
Ken Vance, UBCM, re Amendments to Contaminated Site Regulations.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from UBCM with respect to provincial amendments to the contaminated site regulations, be received for information.
CARRIED
Robert Hobson, UBCM Environment Committee, re Drinking Water Review Panel.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from the UBCM Environment Committee with respect to the twenty-six recommendations brought forward by the independent provincially appointed drinking water review panel, be received for information.
CARRIED
Barry O�Neill, President, CUPE BC Division, re Drinking Water Protection.
MOVED Director Krall, SECONDED Director Stanhope, that the correspondence received from the CUPE BC Division with respect to protection of British Columbia�s drinking water, be received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Hamilton, SECONDED Director Stanhope, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
Liquor License Increased Occupancy Capacity Application � Wheat Sheaf Hotel � 1866 Cedar Road � Area A.
MOVED Director Hamilton, SECONDED Director Elliott, that the application for an increase in occupancy capacity, as submitted by the Wheat Sheaf Inn, legally described as Lot A, Section 14, Range 1, Cedar District, Plan VIP67433, be supported, subject to the applicants meeting all zoning, building inspection and official community plan bylaw requirements.
CARRIED
Request for Relaxation of the Park Land Provision Requirement � WR Hutchinson on Behalf of A. Long � Myles Lake Road � Area C.
MOVED Director Hamilton, SECONDED Director Sherry, that the request to provide an easement for the purposes of providing public access to Myles Lake instead of providing park land or cash in conjunction for the proposed subdivision of The East 20 Chains of Section 9, Range 2, Cranberry District be refused and that the applicant be required to pay 5% cash in-lieu-of-park land pursuant to Section 941 of the Local Government Act.
CARRIED
E & N Railway Closure and OCP/Zoning Bylaw Impacts.
MOVED Director Hamilton, SECONDED Director Krall,:
That the Electoral Area �A�, Electoral Area �C�, Electoral Area �D� Lantzville, Electoral Area �E�, Electoral Area �G� Englishman River, Electoral Area �G� French Creek, and Electoral Area �H� Official Community Plans be amended to designate the E & N rail line as Transportation Corridor.
That "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" and "Electoral Area �F� Zoning and Subdivision Bylaw No. 1285" be amended to zone the E & N rail line as Institutional to allow for the railway use only.
That the Ministry of Transportation be requested to approach the owners of the E & N railway to discuss alternatives and possible partnerships for the acquisition of the entire railway corridor to provide future opportunities to use the land as a transportation corridor.
MOVED Director McLean, SECONDED Director Stanhope, that the three properties on Allsbrook Road, legally described as Lots 6, 7 and 8, Plan 42334, Block 1, District Lot 43, Nanoose Land District, be designated as C3 zoning.
CARRIED
The question was called on the main motion, as amended.
The motion CARRIED.
COMMUNITY SERVICES
ADMINISTRATION
Green Landing Wharf.
MOVED Director Stanhope, SECONDED Director Sperling, that the Regional District of Nanaimo request from Public Works and Government Services Canada an extension of the temporary lease of the Green Landing Wharf from March 31, 2002 to September 30, 2002.
CARRIED
MOVED Director Stanhope, SECONDED Director Sperling, that the Regional District request a written updated position from Public Works & Government Services Canada on the status of the Green Landing Wharf.
CARRIED
RECREATION & PARKS
Park System Plan Amendment.
MOVED Director Stanhope, SECONDED Director Krall, that the Official Regional Park Plan Designation Amendment Bylaw No. 921.02, 2002 be given three readings and forwarded to the Minister of Water, Air and Land Protection for approval.
CARRIED
Revised Terms of Reference � Area G Parks, Recreation and Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Sherry, that the revised Terms-of-Reference for the Electoral Area �G� Parks and Open Space Advisory Committee be approved, that the current Board appointments to the Committee be dissolved, and that a call for members to the new Area �G� Committee be made with the Board appointments having staggered terms set for the first year.
CARRIED
Trail Study for Electoral Area �A�.
MOVED Director Stanhope, SECONDED Director Elliott, that the Terms of Reference for an Electoral Area �A� Community Trail Study and Project Committee be approved.
CARRIED
Park Inspection Policy.
MOVED Director Stanhope, SECONDED Director Hamilton, that the Park Inspection Policy be approved.
CARRIED
Gabriola Island Regional and Community Park Acquisition.
MOVED Director Stanhope, SECONDED Director Sperling, that the Regional District approve the Agreement, under the terms outlined, with the Coastal Community Credit Union for the acquisition of their campground and land holding on Gabriola Island for community and regional park purposes.
CARRIED
TRANSIT
BC Transit � Service Hours Reduction.
MOVED Director Stanhope, SECONDED Director Krall, that the report on conventional Transit service reductions as required by BC Transit be received for information.
CARRIED
Proposed Transit Fleet Changes for 2002.
MOVED Director Stanhope, SECONDED Director Macdonald, that four new replacement Dennis Dart Buses be approved for delivery from BC Transit in 2002.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Islands Trust � Election Services Agreement.
MOVED Director Stanhope, SECONDED Director Sperling, that the Chairperson and General Manager, Corporate Services be authorized to sign the 2002 Election Services Agreement between the Regional District of Nanaimo and the Islands Trust for the purpose of conducting the November 2002 Gabriola Island local trustee election on behalf of the Islands Trust.
CARRIED
General Local Election Bylaw No. 1292.
MOVED Director Stanhope, SECONDED Director Krall, that "Regional District of Nanaimo General Local Election Bylaw No. 1292, 2002" be introduced and read three times.
CARRIED
MOVED Director Stanhope, SECONDED Director Krall, that "Regional District of Nanaimo General Local Election Bylaw No. 1292, 2002" be adopted.
CARRIED
Annual Report of Directors� and Committee Members� Remuneration and Expenses.
MOVED Director Stanhope, SECONDED Director Sherry, that the 2001 report on remuneration and expenses for Board and committee members be received.
CARRIED
Arrowsmith Search & Rescue � Addition to Coombs-Hilliers Fire Department Hall.
MOVED Director Stanhope, SECONDED Director McLean, that the Regional Board support in principle the request from the Arrowsmith Search & Rescue organization to construct an office, equipment storage and training facility as an addition to the Coombs-Hilliers Firehall #2.
CARRIED
MOVED Director Stanhope, SECONDED Director Mc:Lean, that correspondence be sent to the Province seeking permission to amend the use of the site to accommodate premises for the Arrowsmith Search & Rescue organization.
CARRIED
MOVED Director Stanhope, SECONDED Director McLean, that should permission be granted, the construction plans be reviewed and construction progress be inspected by the Regional District Building Inspection department.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE MANAGEMENT
Annual Report � Liquid Waste Management Plan.
MOVED Director Sherry, SECONDED Director Krall, that the 2000 Annual Report on the Liquid Waste Management Plan be received.
CARRIED
Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.20.
MOVED Director Sherry, SECONDED Director Kruyt, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Boundary Amendment Bylaw No. 889.20, 2002" be introduced for first three readings and be forwarded to the participants for consent.
CARRIED
Sewer Use Regulatory Bylaw No. 1225.
MOVED Director Sherry, SECONDED Director Holdom, that "Regional District of Nanaimo Sewer Use Regulatory Bylaw No. 1225, 2002" be introduced and read three times.
CARRIED
MOVED Director Sherry, SECONDED Director Holdom, that "Regional District of Nanaimo Sewer Use Regulatory Bylaw No. 1225, 2002" having received three readings be adopted.
CARRIED
UTILITIES/ENGINEERING
Fairwinds Water LSA Conversion Bylaw No. 1288 � Area E.
MOVED Director Sherry, SECONDED Director Krall, that "Fairwinds Water Service Area Conversion and Boundary Amendment Bylaw No. 1288, 2002" be granted first three readings and be forwarded to the Inspector for approval.
CARRIED
Arbutus Park Estates Water LSA Amendment Bylaw No. 930.02 � Area E.
MOVED Director Sherry, SECONDED Director Krall, that "Arbutus Park Estates Water Local Service Area Amendment Bylaw No. 930.02, 2002" be granted first three readings and be forwarded to the Inspector for approval.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Area A Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Elliott, that the minutes of the Area A Parks, Recreation & Greenspaces Advisory Committee meetings held November 15, 2001 and January 17, 2002 be received for information.
CARRIED
Area G Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Krall, that the minutes of the Area G Parks, Recreation & Greenspaces Advisory Committee meeting held February 7, 2002 be received for information.
CARRIED
Nanoose Bay Parks & Open Space Advisory Committee.
MOVED Director Stanhope, SECONDED Director Sherry, that the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held February 11, 2002 be received for information.
CARRIED
MOVED Director Stanhope, SECONDED Director Sherry, that the Committee receive the report and that the RDN Tree Management Policy (C.1.1) not be amended.
District 69 Recreation Commission.
MOVED Director Stanhope, SECONDED Director Sherry, that the minutes as amended, of the District 69 Recreation Commission meeting held February 14, 2002 be received for information.
CARRIED
MOVED Director Stanhope, SECONDED Director Macdonald, that the Electoral Area Grants be combined with Community Grants, and Youth Agreements be combined with Youth Grants, and that the two grant programs be administered tri-annually, with the funding of $82,500 equally split between the two programs.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Quittenton, Kruyt, Macdonald and Stanhope voting in the affirmative and Director McLean voting in the negative.
MOVED Director Stanhope, SECONDED Director Macdonald,:
That the revised administrative guidelines for the Community Grants and Youth Grants programs be approved as presented in Attachment 1 with one amendment which is the deletion of item number 6 under Funding Criteria.
That the District 69 Recreation Fees and Charges policy not be amended to provide for prime and non prime time arena rental fees and that the District 69 Arena rental rates be reviewed as part of the 2003 Provisional Budget process.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Quittenton, Kruyt, Macdonald and Stanhope voting in the affirmative and Director McLean voting in the negative.
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Provincial Government Downsizing.
MOVED Director Stanhope, SECONDED Director Rispin, that the Board support the City of Nanaimo�s resolution with respect to the deep cuts to public services by the Province and resolve as follows:
Be it resolved that the Regional District of Nanaimo request the Provincial Government to ensure full community consultation on program reviews and funding reductions.
Be it further resolved that the Provincial Government not offload current Provincial Program responsibilities onto communities and families without ensuring program integrity and adequate funding.
And be it finally resolved that this resolution be submitted to the Union of BC Municipalities (UBCM), the Association of Vancouver Island Coastal Communities (AVICC) and to the area MLA�s.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Intergovernmental Advisory Committee.
MOVED Director Sherry, SECONDED Director Rispin, that the minutes of the Intergovernmental Advisory Committee meeting held Wednesday, February 6, 2002 be received for information.
CARRIED
Performance Review Committee.
MOVED Director Krall, SECONDED Director Elliott, that the minutes of the Performance Review Committee meeting held Wednesday, February 27, 2002 be received for information.
The Chairperson noted an error in the minutes on page 63 of the minutes where the words "RETHINK GROUP" should be replaced with the word "Consultant".
The question was called on the motion, as amended.
The motion CARRIED.
ADMINISTRATOR�S REPORT
Noise Control Establishing and Regulatory Bylaw Nos. 1264 & 1265 � Area �D� and Bylaw Nos. 1266 & 1267 � Area �H�.
MOVED Director Haime, SECONDED Director Sherry, that "Electoral Area �D� Noise Control Service Establishment Bylaw No. 1264, 2002" be introduced and given 1st, 2nd and 3rd reading and referred to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Haime, SECONDED Director Hamilton, that "Electoral Area �D� Noise Control Regulatory Bylaw No. 1265, 2002" be introduced and given 1st, 2nd and 3rd reading and advertised to provide notice of the Board�s intent to adopt this bylaw.
CARRIED
MOVED Director Quittenton, SECONDED Director Krall, that "Electoral Area �H� Noise Control Service Establishment Bylaw No. 1266, 2002" be introduced and given 1st, 2nd and 3rd reading and referred to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Quittenton, SECONDED Director McNabb, that "Electoral Area �H� Noise Control Regulatory Bylaw No. 1267, 2002" be introduced and given 1st, 2nd and 3rd reading and advertised to provide notice of the Board�s intent to adopt this bylaw.
CARRIED
Emergency Planning � Nanaimo Search & Rescue Society � JEPP Funding.
MOVED Director Hamilton, SECONDED Director McNabb, that ownership of the Nanaimo Search and Rescue�s mobile EOC be transferred to the Regional District of Nanaimo and that the General Manager of Corporate Services and the Chief Administrative Officer be authorized to enter into a five year agreement with Nanaimo Search and Rescue for the use of the mobile EOC.
CARRIED
Contravention of RDN Building Regulation and Fees Bylaw No. 1250 � Dyck/Robertson � 1716 Cedar Road � Area A.
MOVED Director Elliott, SECONDED Director Korpan, that "Regional District of Nanaimo Bring Up to Standard Bylaw No. 1294, 2002" be introduced and given three (3) readings.
CARRIED
MOVED Director Elliott, SECONDED Director Korpan, that "Regional District of Nanaimo Bring Up to Standard Bylaw No. 1294, 2002", having received three (3) readings, be adopted.
CARRIED
MOVED Director Elliott, SECONDED Director Krall, that staff be authorized to proceed with legal action if necessary to ensure compliance with Bylaw No. 1294, 2002.
CARRIED
Appointment of Animal Control Officers.
MOVED Director Hamilton, SECONDED Director Sherry, that the following persons be appointed as Bylaw Enforcement Officers for the specific purpose of enforcing Regional District of Nanaimo Animal Control and Licensing Bylaws:
Susan M. Hughes, Nanaimo Animal Shelter Limited.
Jeffrey Peter Derksen, Parksville/Qualicum Beach & District SPCA.
CARRIED
OCP/Zoning Bylaw Amendment for E & N Railway Corridor.
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Amendment Bylaw No. 1240.01, 2002" be introduced, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.02, 2002" be introduced, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Lantzville Official Community Plan Amendment Bylaw No. 974.02, 2002" be introduced, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1118.03, 2002" be introduced, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Englishman River Official Community Plan Amendment Bylaw No. 814.07, 2002" be introduced, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo French Creek Official Community Plan Amendment Bylaw No. 1115.02, 2002" be introduced, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Shaw Hill-Deep Bay Official Community Plan Amendment Bylaw No. 1007.03, 2002" be introduces, given 1st reading and proceed to consultation.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.283, 2002" be introduced, given 1st and 2nd reading and proceed to public hearing.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that "Regional District of Nanaimo Electoral Area �F� Zoning and Subdivision Bylaw No. 1285, 2002" be reintroduced as amended, be given 1st and 2nd reading and proceed to public hearing.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that the holding of the Public Hearing with respect to "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.283, 2002" be delegated to Director Stanhope or Director Holme as his alternate.
CARRIED
MOVED Director Holdom, SECONDED Director Rispin, that the holding of the Public Hearing with respect to "Regional District of Nanaimo Electoral Area �F� Zoning and Subdivision Bylaw No. 1285, 2002" be delegated to Director McLean or Director Stanhope as his alternate.
CARRIED
Recreation Facilities & Sportsfield Usage Survey.
MOVED Director Haime, SECONDED Director Hamilton, that this item be deferred to the next meeting in two weeks.
CARRIED
Annual Budget Bylaw No. 1295.
MOVED Director Korpan, SECONDED Director Haime, that the annual budget be deferred to the next meeting in two weeks.
CARRIED
Five Year Capital Expenditure Plan Bylaw No. 1296.
MOVED Director McLean, SECONDED Director Sherry, that the capital for the years 2002 to 2007 be approved.
CARRIED
MOVED Director Rispin, SECONDED Director Krall, that "Regional District of Nanaimo 2002 to 2007 Capital Expenditure Program Bylaw No. 1296, 2002" be introduced for three readings.
CARRIED
MOVED Director Rispin, SECONDED Director Macdonald, that "Regional District of Nanaimo 2002 to 2007 Capital Expenditure Program Bylaw No. 1296, 2002" having received three readings, be adopted.
CARRIED
Duke Point Pollution Control Centre � Outfall Joint Use Agreement.
MOVED Director Sherry, SECONDED Director McNabb, that the "Sewage Outfall Pipe � Joint Use Agreement" between the RDN and WCR be approved and staff directed to execute the agreement.
CARRIED
IN CAMERA
MOVED Director Sherry, SECONDED Director Rispin, that pursuant to Section 242.2 1(h) of the Local Government Act the Board proceed to an In Camera meeting to consider matter of potential litigation.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Rispin, that this meeting be adjourned to allow for an In Camera meeting.
CARRIED
TIME: 8:30 PM
CHAIRPERSON GENERAL MANAGER, CORPORATE SERVICES