Present:
Director J. Stanhope Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Alternate
Director A. Kruyt Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director G. Korpan City of Nanaimo
Alternate
Director S. Lance City of Nanaimo
Director B. Holdom City of Nanaimo
Director L. McNabb City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
B. Lapham General Manager of Development Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection & Enforcement
D. Trudeau Manager of Liquid Waste
N. Tonn Recording Secretary
DELEGATIONS
S. Gourlay & N. Czerny, re Grant Application for a Preschool Playground Structure � Cedar Heritage Centre and Cedar Heritage Centre Upgrade.
Ms. Gourlay stressed the need for the Heritage Centre and Playground for the residents of Cedar and the popularity of their recreational use to date.
Ms. Czerny outlined the progress of the ongoing projects and stressed the need for additional funding. Ms. Czerny also urged the Committee to approve an additional grant for the completion of the Cedar Heritage Centre building upgrades.
Stephanie McDowall, BCGEU, re Provincial Government Downsizing.
The delegation spoke with respect to the Provincial Government�s downsizing of public service and cautioned the possible downloading of these services to local government without adequate funding.
MOVED Director Sherry, SECONDED Director Quittenton, that the delegations be received.
CARRIED
MINUTES
MOVED Director Sherry, SECONDED Director Quittenton, that the minutes of the regular Committee of the Whole meeting held January 22, 2002, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Oceanside Development & Construction Association, re Growth Management Plan Consultant.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from Oceanside Development & Construction Association with respect to the Growth Management Plan review project consultant selection, be received for information.
CARRIED
Hans Cunningham, UBCM, re Protocol on Consultation and Cooperation.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from UBCM with respect to a proposed agreement with the British Columbia Environmental Network, be received for information.
CARRIED
Sgt. Randy Churchill, Oceanside Detachment, RCMP, re Arrowsmith Search & Rescue Request for Support of Building Addition.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from the Oceanside Detachment, RCMP with respect to Arrowsmith Search & Rescue�s request for an addition to the Coombs-Hilliers Fire Department Hall, be received for information.
CARRIED
B.A. Hawkshaw, City of North Vancouver, re Cancellation of the Subsidy for Seniors� Transit Passes on Translink.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from the City of North Vancouver with respect to the Provincial Government�s cancellation of the subsidy for seniors� transit passes on TransLink, be received for information.
CARRIED
B.A. Hawkshaw, City of North Vancouver, re Audio Book Services.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from the City of North Vancouver with respect to the Provincial Government�s cancellation of funding for the audio book program, be received for information.
CARRIED
John Van Beek, re E & N Right-of-Way.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from John Van Beek with respect to preservation of the E & N Right of Way as a corridor for use by cyclists and hikers, be received for information.
CARRIED
Ken Vance, UBCM, re Amendments to Contaminated Site Regulations.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from UBCM with respect to provincial amendments to the contaminated site regulations, be received for information.
CARRIED
Robert Hobson, UBCM Environment Committee, re Drinking Water Review Panel.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from the UBCM Environment Committee with respect to the twenty-six recommendations brought forward by the independent provincially appointed drinking water review panel, be received for information.
CARRIED
Barry O�Neill, President, CUPE BC Division, re Drinking Water Protection.
MOVED Director Korpan, SECONDED Director McNabb, that the correspondence received from the CUPE BC Division with respect to protection of British Columbia�s drinking water, be received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
It was noted that the following filing has been resolved:
Lot D, District Lot 51, Plan 7705, Nanoose Land District, 2020 Seahaven Road, Electoral Area �E�, owned by B. and E. Duke.
MOVED Director Holme, SECONDED Director Sherry, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
Liquor License Increased Occupancy Capacity Application � Wheat Sheaf Hotel � 1866 Cedar Road � Area A.
MOVED Director Kreiberg, SECONDED Director McNabb, that the application for an increase in occupancy capacity, as submitted by the Wheat Sheaf Inn, legally described as Lot A, Section 14, Range 1, Cedar District, Plan VIP67433, be supported, subject to the applicants meeting all zoning, building inspection and official community plan bylaw requirements.
CARRIED
Request for Relaxation of the Park Land Provision Requirement � WR Hutchinson on Behalf of A. Long � Myles Lake Road � Area C.
MOVED Director Hamilton, SECONDED Director Sherry, that the request to provide an easement for the purposes of providing public access to Myles Lake instead of providing park land or cash in conjunction for the proposed subdivision of The East 20 Chains of Section 9, Range 2, Cranberry District be refused and that the applicant be required to pay 5% cash in-lieu-of- park land pursuant to Section 941 of the Local Government Act.
CARRIED
E & N Railway Closure and OCP/Zoning Bylaw Impacts.
MOVED Director Sherry, SECONDED Director Holdom, that the Electoral Area �A�, Electoral Area �C�, Electoral Area �D� Lantzville, Electoral Area �E�, Electoral Area �G� Englishman River, Electoral Area �G� French Creek, and Electoral Area �H� Official Community Plans be amended to designate the E & N rail line as Institutional.
MOVED Director Holdom, SECONDED Director Lance, that the motion be amended by replacing the word "Institutional" with the words "Transportation Corridor".
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
MOVED Director Sherry, SECONDED Director Holdom, that "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" and "Electoral Area �F� Zoning and Subdivision Bylaw No. 1285" be amended to zone the E & N rail line as Institutional to allow for the railway use only.
CARRIED
MOVED Director Sherry, SECONDED Director Kruyt, that the Ministry of Transportation be requested to approach the owners of the E & N railway to discuss alternatives and possible partnerships for the acquisition of the entire railway corridor to provide future opportunities to use the land as a transportation corridor.
CARRIED
COMMUNITY SERVICES
ADMINISTRATION
Green Landing Wharf.
MOVED Director Sperling, SECONDED Director Macdonald,:
1. That the Regional District of Nanaimo request from Public Works and Government Services Canada an extension of the temporary lease of the Green Landing Wharf from March 31, 2002 to September 30, 2002.
2. That the Regional District request a written updated position from Public Works & Government Services Canada on the status of the Green Landing Wharf.
CARRIED
RECREATION & PARKS
Cedar Heritage Centre � Funding Request.
MOVED Director Kreiberg, SECONDED Director Quittenton, that the Regional District enter into an Agreement with the Cedar School and Community Enhancement Society to provide for $15,500 in funding as a grant for the proposed playground project and a $38,000 loan for the completion of the building upgrades of the Cedar Heritage Centre.
MOVED Director McLean, SECONDED Director Haime, that this item be tabled until the next Committee of the Whole meeting.
CARRIED
Park System Plan Amendment.
MOVED Director Quittenton, SECONDED Director Holme, that the Official Regional Park Plan Designation Amendment Bylaw No. 921.02, 2002 be given three readings and forwarded to the Minister of Water, Air and Land Protection for approval.
CARRIED
Revised Terms of Reference � Area G Parks, Recreation and Greenspaces Advisory Committee.
MOVED Director Holme, SECONDED Director Hamilton, that the revised Terms-of-Reference for the Electoral Area �G� Parks and Open Space Advisory Committee be approved, that the current Board appointments to the Committee be dissolved, and that a call for members to the new Area �G� Committee be made with the Board appointments having staggered terms set for the first year.
CARRIED
Trail Study for Electoral Area �A�.
MOVED Director Holme, SECONDED Director McNabb, that the Terms of Reference for an Electoral Area �A� Community Trail Study and Project Committee be approved.
CARRIED
Park Inspection Policy.
MOVED Director Holme, SECONDED Director Quittenton, that the Park Inspection Policy be approved.
CARRIED
Gabriola Island Regional and Community Park Acquisition.
MOVED Director Sperling, SECONDED Director McLean, that the Regional District approve the Agreement, under the terms outlined, with the Coastal Community Credit Union for the acquisition of their campground and land holding on Gabriola Island for community and regional park purposes.
CARRIED
TRANSIT
BC Transit � Service Hours Reduction.
MOVED Director Holdom, SECONDED Director Kruyt, that the report on conventional Transit service reductions as required by BC Transit be received for information.
CARRIED
Proposed Transit Fleet Changes for 2002.
MOVED Director McNabb, SECONDED Director Sherry, that four new replacement Dennis Dart Buses be approved for delivery from BC Transit in 2002.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Islands Trust � Election Services Agreement.
MOVED Director Macdonald, SECONDED Director Hamilton, that the Chairperson and General Manager, Corporate Services be authorized to sign the 2002 Election Services Agreement between the Regional District of Nanaimo and the Islands Trust for the purpose of conducting the November 2002 Gabriola Island local trustee election on behalf of the Islands Trust.
CARRIED
General Local Election Bylaw No. 1292.
MOVED Director Hamilton, SECONDED Director Sherry,:
1. That "Regional District of Nanaimo General Local Election Bylaw No. 1292, 2002" be introduced and read three times.
2. That "Regional District of Nanaimo General Local Election Bylaw No. 1292, 2002" be adopted.
CARRIED
Annual Report of Directors� and Committee Members� Remuneration and Expenses.
MOVED Director Macdonald, SECONDED Director McNabb, that the 2001 report on remuneration and expenses for Board and committee members be received.
CARRIED
Arrowsmith Search & Rescue � Addition to Coombs-Hilliers Fire Department Hall.
MOVED Director McLean, SECONDED Director Holdom,:
1. That the Regional Board support in principle the request from the Arrowsmith Search & Rescue organization to construct an office, equipment storage and training facility as an addition to the Coombs-Hilliers firehall #2.
2. That correspondence be sent to the Province seeking permission to amend the use of the site to accommodate premises for the Arrowsmith Search & Rescue organization.
3. That should permission be granted, the construction plans be reviewed and construction progress be inspected by the Regional District Building Inspection department.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE MANAGEMENT
Annual Report � Liquid Waste Management Plan.
MOVED Director Sherry, SECONDED Director McNabb, that the 2000 Annual Report on the Liquid Waste Management Plan be received.
CARRIED
Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.20.
MOVED Director Holme, SECONDED Director Macdonald, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Boundary Amendment Bylaw No. 889.20, 2002" be introduced for first three readings and be forwarded to the participants for consent.
CARRIED
Sewer Use Regulatory Bylaw No. 1225.
MOVED Director Sherry, SECONDED Director Kruyt,:
1. That "Regional District of Nanaimo Sewer Use Regulatory Bylaw No. 1225, 2002" be introduced and read three times.
2. That "Regional District of Nanaimo Sewer Use Regulatory Bylaw No. 1225, 2002" having received three readings be adopted.
CARRIED
Maughan Road Sewerage Servicing Bylaw Nos. 1289, 1290 and 1291 � Duke Point Pollution Control Centre.
This report will be brought forward at a future date.
UTILITIES/ENGINEERING
Fairwinds Water LSA Conversion Bylaw No. 1288 � Area E.
MOVED Director Holme, SECONDED Director Sherry,:
1. That "Fairwinds Water Service Area Conversion and Boundary Amendment Bylaw No. 1288, 2002" be granted first three readings.
2. That "Fairwinds Water Service Area Conversion and Boundary Amendment Bylaw No. 1288, 2002" be forwarded to the Inspector for approval.
CARRIED
Arbutus Park Estates Water LSA Amendment Bylaw No. 930.02 � Area E.
MOVED Director Holme, SECONDED Director Sherry,:
1. That "Arbutus Park Estates Water Local Service Area Amendment Bylaw No. 930.02, 2002" be granted first three readings.
2. That "Arbutus Park Estates Water Local Service Area Amendment Bylaw No. 930.02, 2002" be forwarded to the inspector for approval.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Area A Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Holme, SECONDED Director Hamilton, that the minutes of the Area A Parks, Recreation & Greenspaces Advisory Committee meetings held November 15, 2001 and January 17, 2002 be received for information.
CARRIED
Area G Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Holme, SECONDED Director Haime, that the minutes of the Area G Parks, Recreation & Greenspaces Advisory Committee meeting held February 7, 2002 be received for information.
CARRIED
Nanoose Bay Parks & Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Hamilton, that the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held February 11, 2002 be received for information.
CARRIED
MOVED Director Holme, SECONDED Director McNabb, that the Committee receive the report and that the RDN Tree Management Policy (C.1.1) not be amended.
CARRIED
District 69 Recreation Commission.
MOVED Director Quittenton, SECONDED Director McNabb, that the minutes as amended, of the District 69 Recreation Commission meeting held February 14, 2002 be received for information.
CARRIED
MOVED Director Quittenton, SECONDED Director Macdonald, that the Electoral Area Grants be combined with Community Grants, and Youth Agreements be combined with Youth Grants, and that the two grant programs be administered tri-annually, with the funding of $82,500 equally split between the two programs.
CARRIED
MOVED Director Quittenton, SECONDED Director Holme, that the revised administrative guidelines for the Community Grants and Youth Grants programs be approved as presented in Attachment 1 with one amendment which is the deletion of item number 6 under Funding Criteria.
CARRIED
MOVED Director Quittenton, SECONDED Director McNabb, that the District 69 Recreation Fees and Charges policy not be amended to provide for prime and non prime time arena rental fees and that the District 69 Arena rental rates be reviewed as part of the 2003 Provisional Budget process.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Provincial Government Downsizing.
MOVED Director Korpan, SECONDED Director Holdom, that the Board support the City of Nanaimo�s resolution with respect to the deep cuts to public services by the Province and resolve as follows:
Be it resolved that the Regional District of Nanaimo request the Provincial Government to ensure full community consultation on program reviews and funding reductions.
Be it further resolved that the Provincial Government not offload current Provincial Program responsibilities onto communities and families without ensuring program integrity and adequate funding.
And be it finally resolved that this resolution be submitted to the Union of BC Municipalities (UBCM), the Association of Vancouver Island Coastal Communities (AVICC) and to the area MLA�s.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED Director Sherry, that pursuant to Section 242.2(I)(h) of the Local Government Act the Committee proceed to an In Camera meeting to consider a matter of potential litigation.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED Director Sherry, that the meeting terminate.
CARRIED
TIME: 8:38 PM
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CHAIRPERSON