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The Administrator will call the meeting to order.
Notification from the City of Nanaimo, City of Parksville and the Town of Qualicum Beach advising of their Council appointments to the Board for the year 2002.
INAUGURATION OF MUNICIPAL BOARD MEMBERS
ELECTION OF BOARD CHAIRPERSON
ELECTION OF DEPUTY CHAIRPERSON
12 Art Cowie, re ALR Exclusion - Wosk - 365 Meadow View Place - Area G.
13 Ian MacDonald, re Twinning of District 69 Arena.
3. BOARD MINUTES
14-22 Minutes of the regular Board meeting held on Tuesday, November 13, 2001.
4. BUSINESS ARISING FROM THE MINUTES
23-25 Teunis Westbroek, Town of Qualicum Beach, re Area F Draft Zoning Bylaw.
26 Tim Galavan, re Horne Lake Park Management Committee - Request for Membership.
27-28 AVICC, re Resolutions for 2002 Annual General Meeting.
29-32 LGMA, re Community Charter process.
33-35 Bill Beamish, CAO, District of Houston, re FCM Resolutions.
From the Board Meeting held November 13, 2001: (Electoral Area Directors except EA ''B'' - One Vote)
36-42 Development Permit Application No. 0121 - Yost/Carman Fine Cars - 7193 Lantzville Road - proposed placement of sign (see correspondence) - Area D.
For Adoption. (All Directors - One Vote)
Bylaw No. 799.06 - Electoral Area B Community Parks Local Service Amendment. (All Directors - One Vote)
Bylaw No. 1258 - Electoral Area B Parkland Acquisition Loan Authorization Bylaw. (All Directors - Weighted Vote)
Bylaw No. 1218 - Horne Lake Service Area Sewage Disposal Regulation Bylaw. (All Directors - One Vote)
7. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.(I) DEVELOPMENT SERVICES STANDING COMMITTEE
43-48 Minutes of the regular Development Services Committee meeting held November 20, 2001. (for information)
CORRESPONDENCE/COMMUNICATIONS
Charlotte Caswell, re Horne Lake Park Management Plan. (All Directors - One Vote)
That the correspondence received from Charlotte Caswell with respect to Paradise Bay and Scout Camp Area of Lot 40 on Horne Lake, be received for information.
Tim Galavan, re Scout Camp � Block 40, Horne Lake. (All Directors - One Vote)
That the correspondence received from Tim Galavan with respect to the existing leasing policy in the area known as Scout Camp, be received for information.
BUILDING INSPECTION
Section 700 Filings. (All Directors - One Vote)
That a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
PLANNING
AMENDMENT APPLICATIONS
Application No. 0106 & Development Permit No. 0125 � Maibach Industries/Brown � 2093 South Wellington Road � Area A. (Electoral Area Directors except EA ''B'' - One Vote)
1. That Development Permit Application No. 0125 submitted by Keith Brown, acting as agent for Maibach Industries, to allow for the authorized operation of outdoor display of heavy equipment and vary the signage requirements on the property legally described as Lot 1, Section 12, Range 7, Cranberry District, Plan 18166, be approved subject to notification procedures pursuant to the Local Government Act and subject to the conditions outlined in Schedule No. 1.
2. That Amendment Application No. 0106 to create a new Comprehensive Development (CD 11) zone by amending the text for a Commercial 4 (CM4) zone by removing "Outdoor Sales" as a permitted use and replacing it with "Heavy Equipment Display" for the property legally described as Lot 1, Section 12, Range 7, Cranberry District, Plan 18166 be given 1st and 2nd reading subject to the conditions outlined in Schedule No. 1.
3. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.279, 2001" proceed to Public Hearing.
4. That the Public Hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.279, 2001" be delegated to Director Elliott or his alternate.
Application No. 0107 � Bruce & Cindy Senini � Dickinson Road � Area D. (Electoral Area Directors except EA ''B'' - One Vote)
1. That Amendment Application No. 0107, submitted by Bruce Senini and Cindy Senini, to rezone the subject property legally described as Lot 2, District Lot 37, Wellington District, Plan VIP64358, from Residential 2 (RS2), Subdivision District �D� to Residential 1 (RS1), Subdivision District �F� be given 1st and 2nd reading.
2. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.280, 2001" be advanced to a public hearing subject to the conditions outlined in Schedule No. 1.
3. That the Public Hearing on "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.280, 2001" be delegated to Director Haime or her alternate.
DEVELOPMENT PERMIT APPLICATIONS
Temporary Use Permit 0103 & Development Permit No. 0117 � Nanoose Harbour Holdings � 3500 Fairwinds Drive � Area E. (Electoral Area Directors except EA ''B'' - One Vote)
That Temporary Commercial Use Permit No. 0103 and Development Permit No. 0117 submitted by Nanoose Harbour Holdings Ltd. for the property legally described as Part of District Lot 78, Nanoose District to allow a temporary real estate office use, proceed to a public information meeting prior to the Board�s consideration of these permits, subject to the conditions outlined in Schedule No. 1 and the notification requirements pursuant to the Local Government Act.
DEVELOPMENT VARIANCE PERMIT
Application No. 0014� Inkahute � 2655 & 2665 East Island Highway � Area E. (Electoral Area Directors except EA ''B'' - One Vote)
Delegations wishing to speak to Application No. 0014.
That Development Variance Permit Application No. 0014, submitted by Fern Road Consulting Ltd. on behalf of Inkahute Development Corporation, for the property legally described as Lot 2, Plan 14576, and the Remainder of Block B, Plan 1610, both of District Lot 79, Nanoose Land District, to vary the minimum setback requirements, maximum dwelling unit height, and minimum parcel size requirement as shown on Schedule No. 2, be approved, subject to notification requirements pursuant to the Local Government Act.
OTHER
ALR Exclusion � Wosk � 365 Meadow View Place � Area G. (All Directors - One Vote)
That the application for exclusion from the Agricultural Land Reserve for the property legally described as Lot G, District Lot 12, Nanoose District, Plan 30913 be denied and that the Land Reserve Commission be advised that the application is not proceeding.
ALR Exclusion � Law & Devereaux � Godfrey Road � Area C. (All Directors - One Vote)
1. That the application for exclusion from the Agricultural Land Reserve for the property legally described as Lot 1, Section 10, Range 3 and of Section 11, Ranges 2 and 3, Cranberry District, Plan VIP60641 be denied.
2. That an application for a transfer of lands in the Agricultural Land Reserve for the property legally described as Lot 1, Section 10, Range 3 and of Section 11, Ranges 2 and 3, Cranberry District, Plan VIP60641 be referred to the Growth Management Review Process as an amendment consideration; therefore the referral of a resolution by the Board to the Land Reserve Commission as input for the LRC�s decision will be withheld pending the results of the Growth Management Review Process.
Noise Control Establishing and Regulatory Bylaws � Areas �D� and �H�. (All Directors - One Vote)
That a Public Information Meeting be held on "Electoral Area �D� Service Establishment Bylaw No. 1264, 2001" and "Electoral Area �D� Noise Control Regulatory Bylaw No. 1265, 2001", to be chaired by Director Haime or her alternate, prior to the consideration of the bylaws by the Board.
That a Public Information Meeting be held on "Electoral Area �H� Service Establishment Bylaw No. 1266, 2001" and "Electoral Area �H� Noise Control Regulatory Bylaw No. 1267, 2001", to be chaired by Director Quittenton or his alternate, prior to the consideration of the bylaws by the Board.
Temporary Commercial Use Permit No. 0108 �Tower Fence Produces � 1882 Fielding Road � Area A. (All Directors except EA ''B'' - One Vote)
That Temporary Industrial Use Permit Application No. 0108, submitted by Tower Fence Products for the parcel legally described as Lot A, Section 14, Range 6, Cranberry District, Plan 7057 be approved as outlined on Schedules No. 1 and 2 and subject to the notification requirements pursuant to the Local Government Act.
Horne Lake Park Management Plan � Area H. (All Directors - One Vote)
1. That the Draft Terms of Reference for the appointment of a Parks Advisory Committee be received for information by the Board.
2. That the Board direct staff to proceed with the selection criteria for the appointment of a Park Advisory Committee to assist in the completion of the Horne Lake Park Management Plan.
3. That staff be directed to proceed with the completion of a draft Horne Lake Management Plan, to be presented to the public at a public information meeting prior to consideration by the Board.
7.(II) ENVIRONMENTAL SERVICES STANDING COMMITTEE
49-51 Minutes of the regular Environmental Services Committee meeting held November 27, 2001. (for information)
SOLID WASTE
Solid Waste Management Regulation Amendment Bylaw No. 894.14.
(All Directors - Weighted Vote)
1. That "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.14, 2001" be introduced and read three times.
(All Directors - 2/3)
2. That "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.12, 2001" be adopted.
Backyard Composter Distribution � Program Termination. (All Directors - One Vote)
That the back yard composter distribution program termination report be received for information.
That the back yard composter distribution program be terminated.
Zero Waste Workplan and Budget. (All Directors - One Vote)
That the Board receive the 2002 Zero Waste Workplan and Budget for information.
Illegal Dumping Prevention Program Workplan and Budget. (All Directors - One Vote)
That the Board receive the 2002 Illegal Dumping Prevention Program workplan and budget for information.
That staff bring forward a report to the next Environmental Services Committee meeting with a detailed breakdown of the illegal dumping files generated by Malaspina University/College and RDN Bylaw Enforcement Officers and how these details may be best publicized as a deterrent component of the illegal dumping prevention program.
That a letter be sent to AVICC recommending a minimum fine of $2,000 for illegal dumping under the Ministry of Water Land and Air Protection regulations.
Waste Export Contract Renewal. (All Directors - Weighted Vote)
1. That the Board request a five-year renewal to the contract with the Greater Vancouver Sewerage & Drainage District to collect, transship and dispose of approximately 17,000 tonnes of RDN municipal solid waste annually.
2. That the Board request a five-year extension to the authorization from the Ministry of Water, Land and Air Protection for interim export of RDN waste.
7.(III) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
52-57 Minutes of the regular Corporate & Community Services Committee meeting held on December 4, 2001. (for information)
COMMUNICATIONS/CORRESPONDENCE
Shirley Hine, City of Parksville, re Twinning of the District 69 Arena. (All Directors - One Vote)
That the correspondence received from the City of Parksville with respect to the twinning of the District 69 Arena, be received.
AVICC, re Resolutions for 2002 Annual General Meeting. (All Directors - One Vote)
That the correspondence received from AVICC with respect to submission of resolutions for the 2002 Annual General Meeting, be received.
AVICC, re Offshore Oil & Gas Moratorium. (All Directors - One Vote)
That the correspondence received from AVICC with respect to a common initiative involving Coastal Communities in advancing the lifting of the Hecate Strait Oil and Gas Moratorium, be received.
AVICC, re the Island Medical Program. (All Directors - One Vote)
That the correspondence received from AVICC with respect to the Island Medical Program, be received.
ADMINISTRATION
Board Procedure Bylaw No. 1268.
(All Directors - One Vote)
1. That notice be provided to the public that, effective January 2002, and Committee of the Whole meetings will be held at 7:30 pm of the fourth Tuesday of each month.
2. That the "Regional District of Nanaimo Board Procedure Bylaw No. 1268, 2001" be introduced and read three times.
(All Directors - 2/3)
Electoral Area Planning Committee. (All Directors - One Vote)
That the Electoral Area Planning Committee meeting schedule be deferred back to staff.
Results of the Parkland Acquisition Referendum. (All Directors - One Vote)
That the official results of the Electoral Area �B� Parkland Acquisition Referendum be received for information.
FIRE PROTECTION
Fire Services Agreement � Dashwood Volunteer Fire Department. (All Directors - Weighted Vote)
That the Chairperson and General Manager, Corporate Services, be authorized to execute a service agreement with the Dashwood Volunteer Fire Department for a five year period ending December 31st, 2006.
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
That the minutes of the District 69 Recreation Commission meeting held November 15, 2001 be received for information.
Twinned Arena Project: (EA''s ''E'', ''F'', ''G'', ''H'', Parksville, Qualicum Beach - Weighted Vote)
1. That the twinned arena design proposal (option 1) that includes the addition of a second ice sheet and a leisure ice sheet to the existing arena at a $7.5 million project cost be approved and advanced to referendum in District 69, subject to confirmation from the City of Parksville on their steps to provide for their consideration of site approvals and a 30 year lease arrangement in tandem with the Regional District�s referendum, tentatively scheduled for March 2002.
(All Directors - One Vote)
2. That the Regional District strongly recommend that the City of Parksville make reductions as outlined in the report for development cost charges and identified off-site service upgrades, such as water, sewer and roads related to the District 69 arena twinning project.
3. That the Regional District confirm with the City of Parksville the City�s intent to undertake a separate City referendum in tandem with the District�s arena twinning project referendum to address a community park trust condition that provides for a five year limitation on a lease of the property, subject to a majority vote of the owners � electors of the City.
Lantzville Parks & Open Space Advisory Committee. (All Directors - One Vote)
That the minutes of the Lantzville Parks & Open Space Advisory Committee meetings held August 27, September 24 and October 29, 2001, be received for information.
Nanoose Bay Parks and Open Space Advisory Committee. (All Directors - One Vote)
That the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held October 1, 2001, be received for information.
Electoral Area �G� Parks, Recreation and Greenspace Advisory Committee. (All Directors - One Vote)
That the minutes of the Electoral Area �G� Parks, Recreation and Greenspace Advisory Committee meeting held November 7, 2001, be received for information.
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATION
MacMillan Park in Cathedral Grove. (All Directors - One Vote)
That this item be tabled for one month to allow staff to obtain further information from the parties involved.
Island Medical Program. (All Directors - One Vote)
That a letter of support be sent to the District�s MLA and copied to AVICC with respect to the Island Medical Program to ensure that funding commitments remain to ensure the success of the program.
NEW BUSINESS
Board Appointments
Electoral Area �A� Parks, Recreation & Greenspace Advisory Committee. (All Directors - One Vote)
That Lynette Aldcroft, Judy Burgess, Frank Garnish, Kerri-Lynne Wilson and David G. Williamson be appointed to the Electoral Area �A� Parks, Recreation & Greenspace Advisory Committee for a term ending December 31, 2003.
Grants-in-Aid Committee. (All Directors - One Vote)
That Deborah Bromley-Anvelt, J.P. Hugh Sproule and Frank Van Eynde be appointed to the Grants-in-Aid Committee for a term ending December 31, 2002.
Performance Review Committee. (All Directors - One Vote)
That Arthur Lightburn be appointed to the Performance Review Committee for a term ending July 2002.
7.(IV) EXECUTIVE STANDING COMMITTEE
7.(V) COMMISSION
7.(VI) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Intergovernmental Advisory Committee. (All Directors - One Vote)
58-62 Minutes of the Intergovernmental Advisory Committee meeting held November 19, 2001. (for information)
63-73 License of Use - Nanaimo Wastewater Treatment Plant Greenhouses. (All Directors - One Vote)
Growth Management Plan Review - Phase I & II Input. (Report and attachment included as separate enclosures) (All Directors - One Vote)
Treaty. (Report to be circulated) (All Directors - One Vote)
74-75 Electoral Area A Official Community Plan Bylaw No. 1240. (All Directors except EA ''B'' - One Vote)
76-82 Temporary Use Permit No. 0301 and Development Permit No. 0117 - Nanoose Harbour Holdings - 3500 Fairwinds Drive - Area E. (All Directors except EA ''B'' - One Vote)
83-85 Request to Modify a Restrictive Covenant - Williamson & Associates, BCLS on behalf of Janet Limin - Akenhead Road & Huckleberry Way - Area A. (All Directors except EA ''B'' - One Vote)
86-88 Land Use and Subdivision Amendment Bylaw No. 500.278 - Valentim - 2651 Trans Canada Highway - Area A. (Electoral Area Directors except EA ''B'' - One Vote)
89-93 Request for Relaxation - Fern Road Consulting Ltd. on behalf of Avorado Resort - 6050 East Island Highway - Area H. (Electoral Area Directors except EA ''B'' - One Vote)
2002 PROVISIONAL BUDGETS (All Directors - Weighted Vote)
Development Services Provisional Budget.
That the 2002 Development Services Provisional Budget be approved as presented.
Environmental Services Provisional Budget.
That $100,000 be identified on the development cost charge reserve list for pump station upgrades and that a report be forwarded by staff identifying projects which would benefit or qualify for funds from the development cost charge reserve, and.
That $100,000 be used from the French Creek Pollution Control Centre Development Cost Charge Reserve Fund to reduce the 2002 tax requisition.
That the 2002 Environmental Services Provisional Budget be approved as amended.
Community Services Provisional Budget.
That the District 69 Recreation Coordinating Provisional Budget tax requisition be increased by $50,000 to raise the portion allocated to Grants-in-Aid.
That the Board approve a 8% user fee increase effective September 2002 in addition to the 8% fee increase provided for on January 1, 2002 for the District 69 Arena.
That the 2002 Community Services Provisional Budget be approved as amended.
Corporate Services Provisional Budget.
That the 2002 Corporate Services Provisional Budget be approved as presented.
Provisional Budget Bylaw No. 1269. (All Directors - Weighted Vote) (Report to be circulated)
That "Regional District of Nanaimo 2002 Provisional Budget Bylaw No. 1269", be introduced and read three times.
That "Regional District of Nanaimo 2002 Provisional Budget Bylaw No. 1269", be adopted.
9. ADDENDUM
10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
13. ADJOURNMENT
That pursuant to Section 242.2 (I)(a) of the Local Government Act the Board proceed to an In Camera meeting to consider a personnel issue.