REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE CORPORATE & COMMUNITY SERVICES
COMMITTEE MEETING HELD ON TUESDAY, DECEMBER 4, 2001,
AT 7:30 P.M., IN THE CITY OF NANAIMO COUNCIL CHAMBERS,
455 WALLACE STREET, NANAIMO, B.C.

Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Alternate
Director B. Jepson Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Alternate
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Director D. Rispin City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly General Manager, Community Services
C. Mason General Manager, Corporate Services
T. Osborne Manager of Recreation & Parks
N. Avery Manager of Financial Services
W. Thexton Senior Accountant
N. Tonn Recording Secretary

Mr. Levirs voiced his concern with the limited number of options considered by the District 69 Arena Committee with respect to obtaining extra ice surface for District 69 and urged the Board to refer this item back to the Arena Committee for further investigation of options.

Ms. Tanner provided a visual and verbal presentation with respect to the Provincial Government�s proposed addition to MacMillan Park and stressed the need for a further addition of lands to the park to protect the remaining giant ancient Douglas firs in Cathedral Grove. The Board was urged to write to the Minister of Water, Land and Air Protection and request a cost benefit study regarding the expansion of MacMillan Provincial Park through the acquisition of additional lands.

MOVED Director Holme, SECONDED Director Westbroek, that the following delegations be permitted to address the Committee.

Mr. Sanders, Chairperson, District 69 Arena Committee, reviewed options discussed during Arena Committee meetings and urged the Board to approve the arena twinning proposal to go to referendum in 2002.

Mr. Kucey, Parksville Golden Oldies Sports Association provided a short history of the existing arena and its use by various groups and stressed the need for expansion to facilitate the ever growing number of interested groups in utilizing the existing recreational facility.

Mr. MacDonald, representing Oceanside Minor Hockey, spoke in favour of the twinning proposal with respect to the District 69 Arena and noted that the major costs in expansion are not in the construction but in the operating expenses, thereby making the twinning proposal a very economically viable choice.

MOVED Director Holme, SECONDED Director Sherry, that the delegations be received.

MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of the Corporate and Community Services Committee meeting held on October 2, 2001 be adopted.

MOVED Director Rispin, SECONDED Director Macdonald, that the correspondence received from the City of Parksville with respect to the twinning of the District 69 Arena, be received.

MOVED Director Rispin, SECONDED Director Macdonald, that the correspondence received from AVICC with respect to submission of resolutions for the 2002 Annual General Meeting, be received.

MOVED Director Rispin, SECONDED Director Macdonald, that the correspondence received from AVICC with respect to a common initiative involving Coastal Communities in advancing the lifting of the Hecate Strait Oil and Gas Moratorium, be received.

MOVED Director Rispin, SECONDED Director Macdonald, that the correspondence received from AVICC with respect to the Island Medical Program, be received.

1. That notice be provided to the public that, effective January 2002, Electoral Area Planning Committee meetings will be held at 4:00 pm and Committee of the Whole meetings will be held at 7:30 pm on the fourth Tuesday of each month.

2. That the "Regional District of Nanaimo Board Procedure Bylaw No. 1268, 2001" be introduced and read three times.

MOVED Director Westbroek, SECONDED Director McLean that the Electoral Area Planning Committee meeting schedule be deferred back to staff.

MOVED Director McLean, SECONDED Director Westbroek, that Board Procedure Bylaw No. 1268 be amended to retain the current policy which allows recorded votes at Committee meetings.

MOVED Director Krall, SECONDED Director Sperling, that the official results of the Electoral Area �B� Parkland Acquisition Referendum be received for information.

MOVED Director Holme, SECONDED Director Hamilton, that the Chairperson and General Manager, Corporate Services, be authorized to execute a service agreement with the Dashwood Volunteer Fire Department for a five year period ending December 31^st, 2006.

MOVED Director Macdonald, SECONDED Director Quittenton, that the minutes of the District 69 Recreation Commission meeting held November 15, 2001 be received for information.

MOVED Director McLean, that the twinned arena approach be rejected, other suitable locations to construct an arena sheet within the District 69 area of the Regional District be researched and that staff report back to the Board.

1. That the twinned arena design proposal (option 1) that includes the addition of a second ice sheet and a leisure ice sheet to the existing arena at a $7.5 million project cost be approved and advanced to referendum in District 69, subject to confirmation from the City of Parksville on their steps to provide for their consideration of site approvals and a 30 year lease arrangement in tandem with the Regional District�s referendum, tentatively scheduled for March 2002.

2. That the Regional District strongly recommend that the City of Parksville make reductions as outlined in the report for development cost charges and identified off-site service upgrades, such as water, sewer and roads related to the District 69 arena twinning project.

3. That the Regional District confirm with the City of Parksville the City�s intent to undertake a separate City referendum in tandem with the District�s arena twinning project referendum to address a community park trust condition that provides for a five year limitation on a lease of the property, subject to a majority vote of the owners � electors of the City.

MOVED Director Jepson, SECONDED Director Sherry, that the minutes of the Lantzville Parks & Open Space Advisory Committee meetings held August 27, September 24 and October 29, 2001, be received for information.

MOVED Director Holme, SECONDED Director Cantelon, that the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held October 1, 2001, be received for information.

MOVED Director Holme, SECONDED Director Hamilton, that the minutes of the Electoral Area �G� Parks, Recreation and Greenspace Advisory Committee meeting held November 7, 2001, be received for information.

1. That the Board send a letter to the Honourable Joyce Murray, Minister of Water, Land and Air Protection, asking that the Minister initiate a cost benefit study regarding expanding MacMillan Provincial Park by acquiring approximately 500 hectares of private land from Weyerhaeuser, which includes both old growth and second growth forest to the south of the current park, instead of the 100 hectares currently being considered where the oldest and largest giants were logged one year ago.

2. That the Board send a letter to Weyerhaeuser requesting that they voluntarily suspend any logging in the 500 hectares adjacent to MacMillan Provincial Park for one year to give an opportunity to study and possibly acquire the lands for park expansion.

MOVED Director Sherry, SECONDED Director Westbroek, that these two items be dealt with in seriatim.

MOVED Director Holme, SECONDED Director McNabb, that this item be tabled for one month to allow staff to obtain further information from the parties involved.

MOVED Director Holdom, SECONDED Director McNabb, that a letter of support be sent to the District�s MLA and copied to AVICC with respect to the Island Medical Program to ensure that funding commitments remain to ensure the success of the program.

MOVED Director Holme, SECONDED Director Quittenton, that Lynette Aldcroft, Judy Burgess, Frank Garnish, Kerri-Lynne Wilson and David G. Williamson be appointed to the Electoral Area �A� Parks, Recreation & Greenspace Advisory Committee for a term ending December 31, 2003.

MOVED Director Holme, SECONDED Director Quittenton, that Deborah Bromley-Anvelt, J.P. Hugh Sproule and Frank Van Eynde be appointed to the Grants-in-Aid Committee for a term ending December 31, 2002.

MOVED Director Holme, SECONDED Director Quittenton, that Arthur Lightburn be appointed to the Performance Review Committee for a term ending July 2002.

The General Manager of Community Services presented a visual and verbal summary of the District 69 Arena, District 69 Recreation Coordination, Ravensong Aquatic Centre, Gabriola Island Parks and Recreation, Community Parks, Regional Parks, Transit and Regional Development services budgets including service goals, key actions and major 2002 budget highlights.

MOVED Director Macdonald, SECONDED Director Westbroek, that the District 69 Recreation Coordinating Provisional Budget tax requisition be increased by $50,000 to raise the portion allocated to Grants-in-Aid.

MOVED Director Westbroek, SECONDED Director Quittenton, that the Board approve a 8% user fee increase effective September 2002 in addition to the 8% fee increase provided for on January 1, 2002 for the District 69 Arena.

MOVED Director Holme, SECONDED Director Krall, that the 2002 Community Services Provisional budget be approved as amended.

The General Manager of Corporate Services presented a visual and verbal summary of the service areas within the Corporate Services department including an overview of business plans, benchmarks and major budget highlights.

MOVED Director Rispin, SECONDED Director Holme, that the 2002 Corporate Services Provisional budget be approved.

MOVED Director Holme, SECONDED Director Rispin, that pursuant to Section 242.2(I)(a) of the Local Government Act the Committee proceed to an In Camera Meeting to consider a personnel issue.

MOVED Director Holme, SECONDED Director Sherry, that this meeting terminate.
CARRIED