Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Alternate
Director J. Pullen Electoral Area F
Alternate
Director M. Klee Electoral Area G
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director D. Rispin City of Nanaimo
Director G. Korpan City of Nanaimo
Alternate
Director S. Lance City of Nanaimo
Director L. McNabb City of Nanaimo
Director L. Sherry City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
B. Lapham Gen. Mgr. of Development Services
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
C. Mason Gen. Mgr. of Corporate Services
M. Pearse Manager of Administrative Services
DELEGATIONS
Brian Smith, Chairperson, Nanaimo Airport Commission, re Nanaimo Airport Commission Update.
Mr. Smith updated Board members on the activities at the Nanaimo Airport.
Kenneth Walker, re Soil Conservation Permit Application No. 0104 - 3230 Palmer Road - Area F.
Mr. Walker reviewed the plans for the proposed riding ring and the removal of gravel from the property.
Julia Patterson, re Soil Conservation Permit Application No. 0104 - 3230 Palmer Road - Area F.
Ms. Patterson, owner of the adjacent lot, expressed her concerns with respect to the proximity of the riding ring to the wetlands and urged Board members to withhold final approval until further review of the proposal could be undertaken.
Carol Morrissey, re Soil Conservation Permit Application No. 0104 - 3230 Palmer Road - Area F.
Mr. Bill Preston spoke in place of Ms. Morrissey and also expressed his concerns about the wetlands and the removal of the tree buffer. He requested the Board to delay the approval to allow for further public input.
LATE DELEGATION
MOVED Director Westbroek, SECONDED Director Korpan, that Mr. Champoux be permitted to speak as a late delegation.
CARRIED
Jim Champoux, re Soil Conservation Permit Application No. 0104 - 3230 Palmer Road - Area F.
Mr. Champoux responded to concerns expressed by the delegations and clarified the amount of gravel to be removed from the property for the proposed riding ring.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director Rispin, that the minutes of the regular Board meeting held on Tuesday, August 14, 2001 be adopted.
CARRIED
ADDENDUM
COMMUNICATIONS/CORRESPONDENCE
D. Unrau re Soil Conservation Permit Application No. 0104 - 3230 Palmer Road - Area F.
Kathy Neden, re Soil Conservation Permit Application No. 0104 - 3230 Palmer Road - Area F.
MOVED Director Rispin, SECONDED Director Sherry, that the correspondence from D. Unrau and Kathy Neden with respect to Soil Conservation Permit Application No. 0104 be received.
CARRIED
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the regular Development Services Committee meeting held August 28, 2001, as amended, be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Application No. 0116 � Coldstream (Vernon) Ltd. � 2048 Hemer Road � Area A.
MOVED Director Elliott, SECONDED Director Hamilton, that Development Permit No. 0116, submitted by Coldstream (Vernon) Ltd., to legalize an existing free-standing sign by varying the minimum setback requirement for another lot line located along Cedar Road within a Recreation 1 (RC1) zone from 5.0 metres (16.4 feet) to 2.1 metres (6.9 feet) and permit the construction of two scoreboards for the property legally described as Lot A, Section 14, Range 1, Cedar District, Plan 37404, be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Temporary Commercial Use Permit No. 0104 & Development Permit No. 0119 � Intracorp (on behalf of Fairwinds) � Fairwinds Drive � Area E.
MOVED Director Hamilton, SECONDED Director Sherry, that Temporary Commercial Use Permit No. 0104 and Development Permit No. 0119, submitted by Intracorp on behalf of Fairwinds Development Corporation Inc. No. 441838 for the property legally described at the Remnant of District Lot 78, Nanoose District, to allow a temporary real estate office use, proceed to a public information meeting prior to the Board�s consideration of these permits, subject to the conditions outlined in Schedule No. 1 and notification requirements pursuant to the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Application No. 0106 � Dueck � 6941 Seaside Terrace � Area D.
MOVED Director Hamilton, SECONDED Director Haime, that Development Variance Permit No. 0106, submitted by Blair Dueck, Agent on behalf of Dean and Roberta Dueck, to legalize the siting of an existing retaining wall by varying the minimum setback requirements for an interior side lot line within the Residential 1 (RS1) zone from 2.0 metres to 0.05 metres for the property legally described as Strata Lot 3, District Lot 37, Wellington District, Strata Plan VIS4291 Together With an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form 1, be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
CARRIED
FRONTAGE RELAXATION
Request for Relaxation of the Minimum 10% Perimeter Requirement - Ward � 640 Grovehill Road � Area H.
MOVED Director Hamilton, SECONDED Director Sherry, that the request from Douglas Ward, on behalf of Douglas Reid Ward and Mary Jacqueline Ward, to relax the minimum 10% frontage requirement for proposed Lot 2, as shown on the plan of subdivision of Lot 9 (DD51005N), District Lot 90, Newcastle District, Plan 1874, Except Part in Plan VIP52920, be approved.
CARRIED
ENVIRONMENTAL SERVICES STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of the regular Environmental Services Committee meeting held August 28, 2001 be received for information.
CARRIED
LIQUID WASTE/UTILITIES
Driftwood Water Supply Service Area Establishment Bylaw No. 1255 and Driftwood Water Supply Service Area Loan Authorization Bylaw No. 1256 � Area E.
MOVED Director Sherry, SECONDED Director Westbroek, that "Driftwood Water Supply Service Area Establishment Bylaw No. 1255, 2001" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that "Driftwood Water Supply Service Area Loan Authorization Bylaw No. 1256, 2001" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Pump & Haul LSA Amendment Bylaw No. 975.24 � William & Linda Crowther � Marina Way � Area E.
Moved Director Sherry, SECONDED Director Westbroek, that the application for exclusion from the pump and haul service be accepted:
Lot 7, Block 1, District Lot 38, Nanoose District, Plan 10777
Marina Way
William and Linda Crowther
Area E
CARRIED
MOVED Director Sherry, SECONDED Director Macdonald, that "Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.24, 2001" be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Electoral Area A (MacMillan Rd. School Site) Sewer LSA Rates & Regulations Amendment Bylaw No. 1237.01.
MOVED Director Sherry, SECONDED Director Elliott, that "Electoral Area �A� (MacMillan Rd. School Site) Sewer Local Service Area Rates and Regulations Amendment Bylaw No. 1237.01, 2001" be introduced for three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Elliott, that "Electoral Area �A� (MacMillan Rd. School Site) Sewer Local Service Area Rates and Regulations Amendment Bylaw No. 1237.01, 2001" having received three readings, be adopted.
CARRIED
Bylaws No. 889.18 and 813.26 � Application for Inclusion in French Creek LSA � 825 Reid Road � Area G.
MOVED Director Sherry, SECONDED Director Klee, that Lot 23, Plan 13406, DL 29, Nanoose Land District be included in the French Creek Sewer Local Service Area.
CARRIED
MOVED Director Sherry, SECONDED Director Klee, that "Northern Community Sewer Local Service Area Amendment Bylaw No. 889.18, 2001" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Sherry, SECONDED Director Klee, that "French Creek Sewer Local Service Area Amendment Bylaw No. 813.26, 2001" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
MOVED Director Rispin, SECONDED Director Macdonald, that the minutes of the regular Corporate & Community Services Committee meeting held August 28, 2001 be received for information.
CARRIED
RECREATION AND PARKS
Trans Canada Trail.
MOVED Director Hamilton, SECONDED Director Rispin, that the report on the Trans-Canada Trail be received and that staff be directed to negotiate trail partnership agreements with the TCT committee, negotiate bridge tenure agreements with Weyerhaeuser and enter into a project management agreement with the Land Use Coordinating Office should provincial funding be available for the Haslam Creek bridge project.
CARRIED
REGIONAL GROWTH MANAGEMENT
Transportation Study.
MOVED Director Sherry, SECONDED Director Macdonald, that the Transportation Study be received, and that it be forwarded to the Growth Management Plan Review for further consideration and consultation with the public.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Area �A� Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Elliott, SECONDED Director Sherry, that the minutes of the Area �A� Parks, Recreation & Greenspaces Advisory Committee meeting held June 13, 2001 be received for information.
CARRIED
District 69 Arena Committee.
MOVED Director Macdonald, SECONDED Director Westbroek, that the minutes of the District 69 Arena Committee meeting held August 22, 2001 be received for information.
CARRIED
MOVED Director Macdonald, SECONDED Director Westbroek, that funds be reallocated within the District 69 Arena function twinning project budget to provide for the expenditure of up to $14,000 for additional consulting services required for this stage of the project and a second open house public meeting in October.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Crows Nest Park.
MOVED Director Sherry, SECONDED Director Haime, that the proposed change to policy with respect to park maintenance be referred to the Nanoose Bay Parks and Open Space Project Advisory Committee and that staff prepare a report to the Board with respect to the Advisory Committee�s input.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Intergovernmental Advisory Committee.
MOVED Director Sherry, SECONDED Director Rispin, that the minutes from the Intergovernmental Advisory Committee meeting held August 21, 2001 be received for information.
CARRIED
ADMINISTRATOR�S REPORT
Temporary Use Permit No. 0104 - Intracorp Developments Ltd. - 3484 Fairwinds Drive - Area E.
MOVED Director Sherry, SECONDED Director Hamilton, that the minutes for a Public Information Meeting held September 4, 2001 for Temporary Use Permit No. 0104 submitted by Brian Larsen, acting as agent for Intracorp Developments Ltd., to locate a commercial real estate sales center on the subject property (proposed Lot 22) legally described as Part of District Lot 78, Nanoose District be received for information.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that Temporary Use Permit No. 0104, submitted by Brian Larsen, acting as agent for Intracorp Developments Ltd., to locate a commercial real estate sales center on the subject property (proposed Lot 22) legally described as Part of District Lot 78, Nanoose District be approved, subject to conditions as outlined in Schedule No. 1.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that Development Permit No. 0119, submitted by Brian Larsen, acting as agent for Intracorp Developments Ltd., to locate a commercial real estate sales center on the subject property (proposed Lot 22) legally described as Part of District Lot 78, Nanoose District be approved, subject to conditions as outlined in Schedule No. 1.
CARRIED
Soil Conservation Permit Application No. 0104 � Alan Stewart - 3230 Palmer Road - Area F.
MOVED Director Sherry, SECONDED Director Westbroek, that the application be referred back to Committee.
DEFEATED
MOVED Director McNabb, SECONDED Director Pullen, that the application for a Soil Conservation Permit under the Soil Conservation Act for Lot 3, District Lot 8, Cameron District, Plan 1981, be approved for the removal of up to 4000 m3 of material from the area specified and approved by the Land Reserve Commission and other agencies to facilitate the construction of a riding ring, and provided that any material extracted be used for the purpose of road construction as authorized by Permission to Construct Works in Crown Land and not for off-site sales.
CARRIED
MOVED Director McNabb, SECONDED Director Rispin, that a $1000 performance bond be required of the applicant to ensure that the extracted materials are not sold off-site.
CARRIED
Chase River Pumping Station Upgrade - Contract.
MOVED Director Sherry, SECONDED Director Rispin, that the Regional District of Nanaimo award 2001 Chase River Pumping Station Upgrade for the tendered amount of $254,293.00 to D. Robinson Contracting.
CARRIED
City Centre Transit Exchange Licence Agreement.
MOVED Director McNabb, SECONDED Director Elliott, that the Licence Agreement between the City of Nanaimo and the Regional District of Nanaimo for use of the Gordon Street site as a Transit Exchange be approved.
CARRIED
Growth Management Plan Review - Project Update.
MOVED Director McNabb, SECONDED Director Westbroek, that the Growth Management Plan Review � Project Update report be received for information.
CARRIED
Port Theatre Funding Request.
MOVED Director Haime, SECONDED Director Hamilton, that Electoral Area Culture Centre Contribution Local Service Area Bylaws for Areas A, B, C, D and E be amended to provide for one additional year of funding (2002).
CARRIED
MOVED Director Elliott, SECONDED Director Haime, that Electoral Area A Cultural Centre Contribution Local Service Area Bylaw No. 1037.01 be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Sperling, SECONDED Director Haime, that Electoral Area B Cultural Centre Contribution Local Service Area Bylaw No. 1038.01 be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Hamilton, SECONDED Director Haime, that Electoral Area C Cultural Centre Contribution Local Service Area Bylaw No. 1039.01 be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Haime, SECONDED Director Sperling, that Electoral Area D Cultural Centre Contribution Local Service Area Bylaw No. 1040.01 be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Macdonald, SECONDED Director Elliott, that Electoral Area E Cultural Centre Contribution Local Service Area Bylaw No. 1041.01 be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Hamilton, SECONDED Director Klee, that arrangements be made to provide for a referendum in November 2002 on the consideration of funding beyond 2002 for the Port Theatre.
CARRIED
Community Park Referendum on Gabriola Island.
MOVED Director Sperling, SECONDED Director Haime, that an Electoral Area B community parks referendum to obtain voter assent be held on November 24, 2001 for the borrowing of up to $500,000 to assist with the acquisition of parkland on Gabriola Island be approved and with the question to be:
"Are you in favour of Bylaw No. 1258, 2001, which if approved, would authorize the borrowing of up to $500,000 to assist with the acquisition of Part of the North � of the North � Section 20, Gabriola Island, Nanaimo District, except Plan 42874 (PID 002-138-719) for parkland purposes in Electoral Area B?"
CARRIED
MOVED Director Sperling, SECONDED Director Sherry, that "Regional District of Nanaimo Electoral Area B Parkland Acquisition Loan Authorization Bylaw No. 1258, 2001" be introduced and given three readings and proceed to referendum to obtain voter assent.
CARRIED
MOVED Director Sperling, SECONDED Director Sherry, that "Electoral Area B Community Parks Local Service Amendment Bylaw No. 799.06, 2001" be introduced and given three readings.
CARRIED
MOVED Director Sperling, SECONDED Director Haime, that C. Mason be appointed as Chief Elections Officer and M. Pearse as Deputy Elections Officer for the Referendum.
CARRIED
NEW BUSINESS
Transit Ad.
Director Korpan expressed concern with the wording of a recent ad placed in the newspaper advertising student day passes.
ADJOURNMENT
MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:35 PM
CHAIRPERSON GENERAL MANAGER, CORPORATE SERVICES