Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Alternate
Director M. Young Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Alternate
Director R. Cantelon City of Nanaimo
Director L. Sherry City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
C. Mason Gen. Mgr. of Corporate Services
M. Pearse Manager of Administrative Services
DELEGATIONS
MOVED Director Stanhope, SECONDED Director Macdonald, that Mr. Alexander, Mr. St. Andre and Mr. Davidson be permitted to speak as late delegations.
CARRIED
Bruce Alexander, re Driftwood Beach Estates Subdivision.
Mr. Alexander spoke of his concerns with respect to the information contained in the report included with the Board agenda on the request to connect 3 properties to the Driftwood Beach Water Local Service. Mr. Alexander urged Board members to approve the request to connect.
Jerry St. Andre, re Driftwood Beach Estates Subdivision.
Mr. St. Andre agreed with the points of the previous speaker and requested Board members to approve the request to connect the properties to the water system.
Pat Davidson, re Driftwood Beach Estates Subdivision.
Mr. Davidson provided some background information on the previous transfer of water rights and explained that the property he is currently residing on does not have potable water. He requested the Board to approve the request to connect the properties to the Driftwood Beach Water Local Service Area.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director Krall, that the minutes of the regular Board meeting held on Tuesday, May 8, 2001 and the special Board meeting held May 15, 2001 be adopted.
CARRIED
BUSINESS ARISING FROM THE MINUTES
DEVELOPMENT VARIANCE PERMIT
Application No. 0103 � Lemke � 2211 Chelsea Place � Area E.
MOVED Director Westbroek, SECONDED Director Holdom, that Development Variance Permit Application No. 0103, submitted by Ed Lemke, Agent on behalf of Beth Elaine Lemke, to legalize an existing wall constructed to facilitate the development of a single dwelling unit by varying the minimum setback requirement for an interior side lot line within the Residential 1 (RS1) zone from 2.0 metres (6.6 feet) to 0.9 metres (3.0 feet) for the property legally described as Lot 30, Plan 51142, District Lot 78, Nanoose Land District, be approved as submitted subject to notification requirements pursuant to the Local Government Act.
CARRIED
UNFINISHED BUSINESS
For Adoption.
Bylaw No. 1238.
MOVED Director Macdonald, SECONDED Director Stanhope, that "Regional District of Nanaimo Security Issuing (City of Parksville) Bylaw No. 1238, 2001" be adopted.
CARRIED
Public Hearing.
MOVED Director Stanhope, SECONDED Director Sherry, that the summary of Proceedings of the Public Hearing held June 4, 2001 as a result of public notification of "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.274, 2001" be received.
CARRIED
MOVED Director Stanhope, SECONDED Director Krall, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.274, 2001" be given 3rd reading and be referred to the Minister of Environment Lands and Parks for approval.
CARRIED
MOVED Director Stanhope, SECONDED Director Krall, that staff be directed to secure the conditions as outlined in �Schedule 1� prior to consideration of adoption.
CARRIED
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Holdom, SECONDED Director Westbroek, that the minutes of the regular Development Services Committee meeting held May 15, 2001 be received for information.
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Holdom, SECONDED Director Krall, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
DEVELOPMENT VARIANCE PERMIT
Application No. 0104 � Green � 650 Martindale Road � Area G.
MOVED Director Stanhope, SECONDED Director McLean, that Development Variance Permit Application No. 0104, submitted by Dale Green and Peggy Green, to vary the minimum setback requirement for an exterior side lot line from 8.0 metres to 2.0 metres to permit the construction of an agricultural building on the property legally described as Lot 9, District Lot 128, Nanoose District, Plan 20938, be approved, subject to the conditions outlined in Schedule �1� and subject to the notification requirements of the Local Government Act.
CARRIED
FRONTAGE RELAXATION
George & Linda Addison � 2683, 2687 & 2691 McLean�s Road � Area C.
MOVED Director Stanhope, SECONDED Director Young, that the request from George and Linda Addison, to relax the minimum 10% perimeter frontage requirement for the proposed new lot, as shown on the Plan of Proposed Subdivision on Lot A, Section 7, Range 3, Cranberry District, Plan VIP57090, be approved.
CARRIED
Matt MacLeod � 2403 Nanoose Road � Area E.
MOVED Director Stanhope, SECONDED Director McLean, that the request from Matt MacLeod, on behalf of Matt MacLeod and Candace MacLeod, to relax the minimum 10% perimeter frontage requirement for proposed parcels, as shown on the Plan of Proposed Subdivision of Lot 2, District Lot 130, Nanoose District, Plan VIP62561, be referred back to the Development Services Committee.
CARRIED
OTHER
Electoral Area �A� Official Community Plan Bylaw No. 1240.
MOVED Director Holdom, SECONDED Director Haime, that the proposed public consultation strategy that updates and completes the Terms of Reference for the preparation of the Electoral Area �A� Official Community Plan be approved.
CARRIED
MOVED Director Elliott, SECONDED Director Holdom, that the draft Official Community Plan for Electoral Area �A� be received and be amended to include the recommendations contained in the staff report.
CARRIED
MOVED Director Elliott, SECONDED Director Westbroek, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1240, 2001" be given 1st and 2nd reading.
CARRIED
MOVED Director Elliott, SECONDED Director Holdom, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1240, 2001" has been considered in conjunction with the Regional District of Nanaimo�s Capital Expenditure Plan and Liquid Waste Management Plan and Growth Management Plan to ensure consistency between them.
CARRIED
MOVED Director Elliott, SECONDED Director Holdom, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1240, 2001" proceed to Public Hearing.
CARRIED
MOVED Director Elliott, SECONDED Director Holdom, that the Public Hearing on "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1240, 2001" be delegated to Director Elliott or his alternate.
CARRIED
ENVIRONMENTAL SERVICES STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director Stanhope, that minutes of the regular Environmental Services Committee meeting held May 22, 2001 be received for information.
CARRIED
LIQUID WASTE/UTILITIES
Driftwood Water LSA Initiative - Community Water Connection to 1900 Delanice Way - Area E.
MOVED Director Sherry, SECONDED Director Stanhope, that this item be referred back to the Environmental Services Committee.
CARRIED
Decourcey Water Supply LSA Rates & Regulations Amendment Bylaw No. 1097.02.
MOVED Director Sherry, SECONDED Director Krall, that "Regional District of Nanaimo Decourcey Water Supply Local Service Area Rates and Regulations Amendment Bylaw No. 1097.02, 2001" be introduced for three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Krall, that "Regional District of Nanaimo Decourcey Water Supply Local Service Area Rates and Regulations Amendment Bylaw No. 1097.02, 2001" having received three readings be adopted.
CARRIED
SOLID WASTE
Garbage and Recyclable Materials Collection Rates Amendment Bylaw No. 1009.04.
MOVED Director Sherry, SECONDED Director Krall, that "Regional District of Nanaimo Garbage and Recyclable Materials Collection Rates Amendment Bylaw No. 1009.04, 2001" be introduced for three readings.
CARRIED
MOVED Director Sherry, SECONDED Krall, that "Regional District of Nanaimo Garbage and Recyclable Materials Collection Rates Amendment Bylaw No. 1009.04, 2001" having received three readings be adopted.
CARRIED
Illegal Dumping Program Status Report.
MOVED Director Sherry, SECONDED Director Westbroek, that the Illegal Dumping Program Status Report be received for information.
CARRIED
2001 Backyard Composter Distribution Program.
MOVED Director Sherry, SECONDED Director Macdonald, that this report be received for information.
CARRIED
2000 3R''s Statistics and Zero Waste Goals.
MOVED Director Sherry, SECONDED Director McNabb, that the RDN adopt Zero Waste as its long term waste reduction goal and focus on public education and communication programs and recycling.
CARRIED
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
MOVED Director Stanhope, SECONDED Director Sherry, that the minutes of the regular Corporate and Community Services Committee meeting held June 5, 2001 be received for information.
CARRIED
COMMMUNICATIONS/CORRESPONDENCE
Donald Taylor, The Real Estate Foundation of British Columbia, re Growth Management Plan Grant.
MOVED Director Stanhope, SECONDED Director Krall, that the correspondence from the Real Estate Foundation of British Columbia regarding the Growth Management Plan Grant, be received for information.
CARRIED
Max Nock, BC Assets & Land Corporation, re Little Mountain/Morrison Creek Offer of Tenure.
MOVED Director Stanhope, SECONDED Director Krall, that the correspondence from the BC Assets & Land Corporation regarding the Little Mountain/Morrison Creek Offer of Tenure, be received for information.
CARRIED
David Babiuk, Ministry of Health and Ministry Responsible for Seniors, re cost sharing requirements for health care capital.
MOVED Director Stanhope, SECONDED Director Krall, that the correspondence from the Ministry of Health and Ministry Responsible for Seniors regarding the cost sharing requirements for health care capital, be received for information.
CARRIED
ADMINISTRATION
Treaty Related Measures
MOVED Director Stanhope, SECONDED Director McLean, that the verbal presentation regarding Treaty Related Measures presented by the Administrator, be received for information.
CARRIED
FINANCE
Operating Results to April 30, 2001.
MOVED Director Stanhope, SECONDED Director Sherry, that the summary report from operations to April 30, 2001 be received for information.
CARRIED
RECREATION AND PARKS
Beach Access Improvements - Area H.
MOVED Director Stanhope, SECONDED Director Quittenton, that the Regional District consult with local residents and apply to the Ministry of Transportation and Highways for licenses to make improvements to up to six beach access sites in Electoral Area H (Alert Road, Cochrane Road, Baywater Road, Guitar Lane, Nile Road and Bowser Road) for use by local residents.
CARRIED
Sign Manual for Community and Regional Parks & Trails.
MOVED Director Stanhope, SECONDED Director Westbroek, that the Sign Manual be approved as the guiding document for designing, producing, and installing signs in Community and Regional Parks and Trails in the Regional District.
CARRIED
TRANSIT
Transit Service Changes for August 2001.
MOVED Director Stanhope, SECONDED Director Krall, that the "Transit Service Changes for August 2001" report be received for information.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Stanhope, SECONDED Director Quittenton, that the minutes of the District 69 Recreation Commission meeting held April 26, 2001 be received for information.
CARRIED
MOVED Director Stanhope, SECONDED Director Westbroek, that the staff report on the Parksville Lacrosse Box Youth Agreement be received and $2,256 of Community Agreement funding be approved for the Parksville Basketball Court Committee to install four basketball standards and hoops at the Parksville Community Park lacrosse box subject to approval and additional funding by the City of Parksville.
CARRIED
MOVED Director Stanhope, SECONDED Director Westbroek, that grants be approved to the following organizations:
Electoral Area Grants-in-Aid:
Nanoose Bay Recreation and Activities Society $1,250
Errington War Memorial Hall Board $ 416
Bradley Centre Board $ 416
Coombs Hilliers Recreation Community Organization $ 416
Area G Parks Recreation and Greenspaces Advisory $1,250
Lighthouse Recreation Commission $1,250
Youth Grants-in-Aid:
District 69 Dance Committee $1,173
Oceanside Gravity Games $ 990
District 69 Volunteer Centre $ 500
Women and Girls in Sport- Girls Hockey Jamboree $1,250
Parksville Qualicum 4H District Senior Council $1,500
Community Grants-in-Aid:
School District #69- Tribune Bay Camp for at risk children $ 500
Kidfest $ 250
Family Resource Centre - Children Who Witness Abuse Camp $ 300
Mid-Island Wheelchair Sports Club $ 470
CARRIED
Lantzville Parks & Open Space Committee.
MOVED Director Stanhope, SECONDED Director Haime, that the minutes of the Lantzville Parks & Open Space Committee meeting held May 7, 2001 be received for information.
CARRIED
Area ''A'' Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Elliott, that the minutes of the Area ''A'' Parks, Recreation & Greenspaces Advisory Committee meeting held March 15 and April 19, 2001 be received for information.
CARRIED
Area ''G'' Parks, Recreation & Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Westbroek, that the minutes of the Area ''G'' Parks, Recreation & Greenspaces Advisory Committee meeting held May 10, 2001 be received for information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Port Theatre Funding.
MOVED Director Stanhope, SECONDED Director Holdom, that staff be requested to prepare a report for the Board to address the Port Theatre funding request, and that the report detail the voting procedures for each electoral area.
CARRIED
Vancouver Island Regional Corridor Participation.
MOVED Director Stanhope, SECONDED Director Westbroek, that staff prepare a report for the Board to consider the request to participate in the VIRC planning process.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Appointments to the City of Nanaimo Parks, Recreation & Culture Commission for Electoral Areas B & D.
MOVED Director McNabb, SECONDED Director Krall, that Director Sperling be appointed to the City of Nanaimo Parks, Recreation & Culture Commission for Electoral Area B and that Director Haime replace Kim Burden as the appointment to the City of Nanaimo Parks, Recreation & Culture Commission for Electoral Area D.
CARRIED
Aggregates Study Select Committee.
MOVED Director McNabb, SECONDED Director Westbroek, that the minutes of the Aggregates Study Select Committee meeting held on Tuesday, May 22, 2001 be received for information.
CARRIED
Intergovernmental Advisory Committee.
MOVED Director Krall, SECONDED Director McNabb, that the minutes of the Intergovernmental Advisory Committee meeting held on Thursday, May 31, 2001 be received for information.
CARRIED
Grants-in-Aid Committee.
MOVED Director Krall, SECONDED Director McNabb, that the minutes of the Grants-in-Aid Committee meeting held June 5, 2001 be received for information.
CARRIED
School District 68.
MOVED Director Krall, SECONDED Director Elliott, that grants be awarded as follows:
Cedar Community Police Station $ 1,000
Cedar School & Community Enhancement Society 828
Nanaimo Search and Rescue $ 1,800
CARRIED
School District 69.
MOVED Director Stanhope, SECONDED Director Westbroek, that grants be awarded as follows:
Arrowsmith Community Justice Society $ 1,000
Arrowsmith Search & Rescue 2,000
Caregivers Support Program 250
District 69 Volunteer (Centre) Association 400
Errington Therapeutic Riding Association 700
Mount Arrowsmith Elder Abuse Prevention Committee 350
Oceanside Radio Communications Association 1,200
Parksville-Qualicum Beach SPCA 500
Parksville-Qualicum & District Crimestoppers 1,000
Royal Canadian Air Cadets - 893 Beaufort Squadron 1,500
CARRIED
NEW BUSINESS
Board & Committee Meetings in July & August.
MOVED Director Westbroek, SECONDED Director Stanhope, that meetings in July and August be limited to 2 per month, the second Tuesday for the regular Board meeting and the fourth Tuesday for the Committee meetings.
CARRIED
IN CAMERA
MOVED Director Sherry, SECONDED Director McNabb, that pursuant to Sections 242.2(l)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider matters related to litigation or potential litigation affecting the Regional District.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:05 PM
___________________________________ _________________________________________
CHAIRPERSON GENERAL MANAGER, CORPORATE SERVICES