Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Alternate
Director M. Young Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Alternate
Director A. Kruyt Town of Qualicum Beach
Director D. Rispin City of Nanaimo
Director L. Sherry City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
C. Mason Gen. Mgr. of Corporate Services
M. Pearse Manager of Administrative Services
BOARD MINUTES
MOVED Director Sherry, SECONDED Director Krall, that the minutes of the regular Board meeting held on Tuesday, March 13, 2001 and the Special Board meeting held on Tuesday, March 20, 2001, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Shelagh Gourlay, Cedar School and Community Enhancement Society, re Cedar Heritage Centre.
MOVED Director McLean, SECONDED Director Holdom, that the correspondence from the Cedar School and Community Enhancement Society with respect to a request for support for financial assistance in the administration of the Cedar Heritage Centre be received.
CARRIED
Carol & Mel Gray, re Application No. 0105 � Heringa and Rajotte/Griffin � 781 Miller Road � Area G.
MOVED Director Stanhope, SECONDED Director Rispin, that the correspondence from Carol and Mel Gray with respect to Application No. 0105 be received.
CARRIED
Growth Management Plan 2000 Annual Report.
The Chairperson acknowledged four members of the Performance Review Committee in the audience and requested that this issue be brought forward at this time.
MOVED Director McLean, SECONDED Director Stanhope, that Dr. Terence Knight be permitted to speak.
CARRIED
Dr. Knight, representing the Performance Review Committee, provided the Board with a brief overview of the Growth Management Plan 2000 Annual Report.
MOVED Director Krall, SECONDED Director Stanhope, that the 2000 Annual Report on the Growth Management Plan be received.
CARRIED
UNFINISHED BUSINESS
Public Hearing � Bylaw No. 500.273.
MOVED Director McLean, SECONDED Director Sherry, that the Summary of Proceedings of the Public Hearing held March 26, 2001 as a result of public notification of "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.273, 2001" be received.
CARRIED
MOVED Director McLean, SECONDED Director Holdom, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.273, 2001" be given 3rd reading.
CARRIED
MOVED Director Stanhope, SECONDED Director McLean, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.273, 2001" be referred to the Ministry of Transportation and Highways for confirmation of access prior to 4th reading.
CARRIED
For Adoption.
Bylaw No. 1250 � Building Regulations and Fees Bylaw.
MOVED Director Stanhope, SECONDED Director Sperling, that "Regional District of Nanaimo Building Regulations and Fees Bylaw No. 1250, 2001" be adopted.
CARRIED
Bylaw No. 500.265 � Burgess/Greaves � 1880 Claudet Road � Area E.
MOVED Director Sherry, SECONDED Director Krall, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.265, 2000" be adopted.
CARRIED
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Holdom, SECONDED Director Stanhope, that the minutes of the regular Development Services Committee meeting held March 20, 2001, be received for information.
CARRIED
UNFINISHED BUSINESS
From February 27, 2001 Development Services Committee
Section 700 Filing.
MOVED Director Holdom, SECONDED Director Haime, that a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act and that if the infraction is not rectified within ninety (90) days, legal action will be pursued:
Lot 2, Section 12, Range 3, Plan 38230, Mountain Land District, 3033 Jameson Road, Electoral Area D, owned by D. and P. Stalker.
CARRIED
CORRESPONDENCE/COMMUNICATION
Frank Haylock, re DVP Application No. 0102 � Richard Place � Area E.
MOVED Director Holdom, SECONDED Director McNabb, that the correspondence received from Frank Haylock with respect to approval of DVP Application No. 0102, be received for information.
CARRIED
Robert Hobson, UBCM, re Streamside Protection Regulation.
MOVED Director Sherry, SECONDED Director Holdom, that the correspondence received from UBCM with respect to new regulation under the Fish Protection Act to protect fish habitat in urban areas, be received for information.
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson advised that the following filing has been resolved:
Lot 1, Section 18, Range 2, Plan VIP67127, Mountain Land District, 3395 Richards Road, Electoral Area �D�, owned by R. and D. Brennan;
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Holdom, SECONDED Director Rispin, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Application No. 0103 � Frederick � 4781 Ocean Trail � Area H.
MOVED Director Quittenton, SECONDED Director Elliott, that Development Permit Application No. 0103, submitted by Gerald Frederick and Beverley Frederick, to facilitate the construction of a second storey to a single dwelling unit and vary the minimum permitted setbacks within the Residential 2 (RS2) zone from 8.0 metres to 6.6 metres for the front line and from 5.0 metres to 3.6 metres for the other lot line for the property legally described as Lot 73, District Lot 82, Newcastle District, Plan 31044, be approved subject to notification requirements pursuant to the Local Government Act.
CARRIED
Application No. 0104 � Derkach � 1051 Surfside Drive � Area G.
MOVED Director Stanhope, SECONDED Director Quittenton, that Development Permit Application No. 0104, as submitted by Linda Derkach, to facilitate the construction of a garage and second storey addition, and to vary the front lot line setback within the Residential 2 (RS2) zone from 8.0 metres to 4.5 metres for the property legally described as Lot 6, Block 1, District Lots 9 and 10, Newcastle Land District, Plan 15370, be approved subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Application No. 0105 � Heringa and Rajotte/Griffin � 781 Miller Road � Area G.
MOVED Director Stanhope, SECONDED Director Quittenton, that this application be deferred for one month.
MOVED Director Rispin, SECONDED Director Quittenton, that Mr. Griffin be permitted to speak.
CARRIED
Mr. Griffin advised the Board that he had met with neighbours to discuss their concerns with the height variance and explained that the surveyor had made an error in his calculation and that he only required a variance of 2.6 metres.
Director Stanhope withdrew his motion to defer.
MOVED Director Stanhope, SECONDED Director Quittenton, that Development Permit Application No. 0105, submitted by Henry Griffin, Agent on behalf of Heringa and Rajotte, to facilitate the development of a single dwelling unit and vary the maximum permitted height within the Residential 1 (RS1) zone from 8.0 metres to 10.6 metres for the property legally described as Strata Lot 3, District Lot 28, Nanoose District, Strata Plan VIS4363 Together With an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form 1, be approved as submitted subject to the notification procedures pursuant to the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Application No. 0101 � Kevin & Wendy May � Lambert Lane � Area A.
MOVED Director Elliott, SECONDED Director Haime, that Development Variance Permit Application No. 0101, submitted by Kevin and Wendy May to facilitate the development of a single dwelling unit and vary the maximum permitted height of a structure within the Rural 4 (RU4) zone from 9.0 metres to 10.6 metres for the property legally described as Lot 1, Section 5, Cedar District, Plan VIP57053, be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Application No. 0102 � Tad-Mar Resources Ltd. � Richard Place � Area E.
MOVED Director Haime, SECONDED Director Elliott, that Development Variance Permit Application No. 0102, submitted by Sims and Associates, Agent to facilitate the development of a single dwelling unit and vary the maximum permitted height of a structure within the Residential 3 (RS3) zone from 8.0 metres to 8.9 metres for the property legally described as Lot 7, District Lot 78, Nanoose District, Plan VIP56437, be approved as submitted subject to the notification requirements pursuant to the Local Government Act.
CARRIED
OTHER
New FM Radio Programming License � Central Island Broadcasting � Little Mountain � Area F.
MOVED Director Krall, SECONDED Director Holdom, that Central Island Broadcasting be advised that the Regional District has no objections to the new FM license application and is willing to grant an approval in principle to the proposal.
CARRIED
Replacement Lease � Weyerhaeuser � Northwest Bay � Area E.
MOVED Director Holdom, SECONDED Director Sherry, that the Regional District of Nanaimo support the referral request pending the application and issuance of a development permit.
CARRIED
Director Young left the meeting due to a possible conflict of interest with the next item.
Request for Provision of Park Land Dedication & Creation of Non-Contiguous Parcel � WR Hutchinson, BCLS on behalf of BOA Developments Ltd. � Nanaimo River Road & South Forks Road � Area C.
MOVED Director Krall, SECONDED Director Stanhope, that the request submitted by WR Hutchinson, BCLS on behalf of BOA Developments Ltd., to offer additional dedication of park land as part of the subdivision of District Lot 3, Douglas District, be accepted in the amount and location as outlined in the staff report.
CARRIED
MOVED Director Krall, SECONDED Director McNabb, that the request for the creation of a non-contiguous parcel be approved subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Director Young rejoined the meeting.
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
MOVED Director Stanhope, SECONDED Director Sperling, that the minutes of the regular Corporate & Community Services Committee meeting held April 3, 2001, be received for information.
CARRIED
ADMINISTRATION
RDN Officers Appointment and Delegation Amendment Bylaw No. 1204.01.
MOVED Director Stanhope, SECONDED Director Macdonald, that the RDN Officers Appointment & Delegation Bylaw No. 1204 be amended to provide the Chief Administrative Officer and the General Manager of Corporate Services the power and function to issue special occasion licenses.
CARRIED
MOVED Director Stanhope, SECONDED Director Haime, that the Electoral Area Director be notified prior to approval of a special occasion license for an event held in his/her area.
MOVED Director Stanhope, SECONDED Director Haime, that "Regional District of Nanaimo Officers Appointment and Delegation Amendment Bylaw No. 1204.01, 2001" be introduced and read three times.
CARRIED
MOVED Director Stanhope, SECONDED Director Sherry, that "Regional District of Nanaimo Officers Appointment and Delegation Amendment Bylaw No. 1204.01, 2001" be adopted.
CARRIED
REGIONAL GROWTH MANAGEMENT
Growth Management Plan Review 2001-2002 � Process to Consider Changes Suggested by Member Municipalities, Electoral Areas and the Provincial Government.
MOVED Director Stanhope, SECONDED Director Macdonald, that the process for considering for member municipalities�, electoral areas�, and the provincial government�s suggested changes to the Growth Management Plan be incorporated into the Review project.
CARRIED
TRANSIT
2001/2002 Annual Operating Agreement � BC Transit/RDN.
MOVED Director Stanhope, SECONDED Director Rispin, that the 2001/2002 Annual Operating Agreement between BC Transit and the Regional District of Nanaimo for the provision of Conventional and Custom Transit services be approved.
CARRIED
HandyDART � Monthly Fare Pass.
MOVED Director Stanhope, SECONDED Director McNabb, that a HandyDART pre-paid monthly pass in the amount of $75.00, effective May 1, 2001, be approved.
CARRIED
Status Report � Transit Business Plan.
MOVED Director Stanhope, SECONDED Director Krall, that the Status Report on the Transit Business Plan Update be received for information and forwarded to public consultation.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area A Parks, Recreation and Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Elliott, that the minutes of the Electoral Area A Parks, Recreation and Greenspaces Advisory Committee meeting held February 15, 2001, be received for information.
CARRIED
Gabriola Island Parks and Recreation Commission.
MOVED Director Stanhope, SECONDED Director Sperling, that the minutes of the Special meeting of the Gabriola Island Parks and Recreation Commission held March 5, 2001 and the regular meeting held March 19, 2001, be received for information.
CARRIED
District 69 Recreation Commission.
MOVED Director Stanhope, SECONDED Director McLean, that the minutes of the District 69 Recreation Commission meeting held March 15, 2001 be received for information.
CARRIED
MOVED Director Stanhope, SECONDED Director Macdonald, that the staff report on the Second Ice Sheet Review for District 69 be received and that the proposal from Vancouver Island Ice Sports Ltd. not be pursued and that further work be undertaken to advance the twinning of the District 69 Arena.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Quittenton, Kruyt, Macdonald and Stanhope voting in the affirmative and Director McLean voting in the negative.
MOVED Director Stanhope, SECONDED Director Quittenton, that $3,000 of Community Agreement funding be approved for the Deep Bay Yacht Club Junior Sail program and that the Community Agreement funds be used to purchase a Chase Boat and VHF Radios.
CARRIED
EXECUTIVE STANDING COMMITTEE
Executive Committee.
MOVED Director Stanhope, SECONDED Director Sherry, that the minutes of the Executive Committee meeting held on Tuesday, April 3, 2001 be received for information.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that the revised Fax Machine and Personal Computer for Board members Policy be approved.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Performance Review Committee.
MOVED Director Krall, SECONDED Director Sherry, that the minutes of the Performance Review Committee meetings held March 8, March 15, March 29 and April 2, 2001, be received for information.
CARRIED
Intergovernmental Advisory Committee
MOVED Director Krall, SECONDED Director McNabb, that the minutes of the Intergovernmental Advisory Committee meeting held March 29, 2001, be received for information.
CARRIED
Selection Committee (from the meeting held April 3, 2001).
MOVED Director Sperling, SECONDED Director McLean, that an appointment not be made to the Gabriola Island Parks and Recreation Commission at this time due to restructuring of the recreation function.
CARRIED
ADMINISTRATOR�S REPORT
Liquid Waste Management � Annual Facilities Report � Permit Compliance.
MOVED Director Sherry, SECONDED Director Krall, that the summary of the annual sewage treatment facilities and permit compliance report be received.
CARRIED
Pump & Haul LSA Amendment Bylaw No. 975.22 � 1846 Ballenas Road � Area E and 2310 Alberni Highway � Area F.
MOVED Director Sherry, SECONDED Director Stanhope, that the following applications for inclusion into the pump and haul service be accepted:
Lot 24, DL 68, Plan 30341, NANOOSE LAND DISTRICT
1846 Ballenas Road
Timothy and Lorraine Davidson
Area E
Lot A, Salvation Army Lots, NANOOSE DISTRICT, Plan 1115, Except part in Plan 734 RW
2310 Alberni Highway
Donald S. Wood, Executor for Estate of Kristian Graaten (Old Country Market and Graaten Manufactured Home Park)
Area F
CARRIED
MOVED Director Sherry, SECONDED Director McLean, that "Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.22, 2001", be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Provincial Drinking Water Protection Plan.
MOVED Director Sherry, SECONDED Director McNabb, that the report on the BC Government Drinking Water Protection Plan be received for information.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that staff be directed to prepare correspondence to the provincial government and UBCM indicating general support for the intent of the Drinking Water Protection Plan but also identifying concerns with the resource and financial issues associated with the proposed plan and requesting that before any of the plan components are legislated, thorough consideration be given to the implications for local government and its residents, and that senior government would need to provide financial assistance to communities to effectively undertake the plan.
CARRIED
ADDENDUM
Community Parks Amendment Bylaws No. 799.05 & 803.03.
MOVED Director Sperling, SECONDED Director Haime, that "Electoral Area B Community Parks Local Service Area Amendment Bylaw No. 799.05, 2001" be introduced for three readings and forwarded to Municipal Affairs for approval.
CARRIED
MOVED Director Stanhope, SECONDED Director Holdom, that "Electoral Area E Community Parks Local Service Area Amendment Bylaw No. 803.03, 2001" be introduced for three readings and forwarded to Municipal Affairs for approval.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Shelagh Gourlay, Cedar School & Community Enhancement Society, re Cedar Heritage Centre.
MOVED Director Elliott, SECONDED Director Holdom, that the Board provide a letter of support as requested in the correspondence from Shelagh Gourlay considered earlier in the meeting.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:20 PM.
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CHAIRPERSON GENERAL MANAGER, CORPORATESERVICES