Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director D. Rispin City of Nanaimo
Director L. Sherry City of Nanaimo
Director G. Korpan City of Nanaimo
Alternate
Director S. Lance City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
C. Mason Gen. Mgr. of Corporate Services
M. Pearse Manager of Administrative Services
DELEGATIONS
Len King, re Accreted Lands.
Mr. King was not in attendance.
Ingrid Gantner, re Rezoning Residential Lands In Cedar.
Ms. Gantner voiced her concerns with respect to the proposed rezoning of residential lands for the North Cedar firehall.
Ruth Rathy, re Zoning Amendment Application � Yellowpoint and Cedar Roads � Area A.
Ms. Rathy spoke in opposition of the firehall site at the corner of Yellowpoint and Cedar Roads.
Russell Dyson, Lantzville Improvement District, re Water Quality Standards.
Mr. Dyson advised Board members that improvement districts were not eligible for capital infrastructure grants for waterworks projects and requested the Board to forward a resolution to AVICC and UBCM to request that improvements districts have access to infrastructure capital grants.
LATE DELEGATIONS
MOVED Director Stanhope, SECONDED Director Korpan, that seven late delegations be permitted to speak.
CARRIED
Phil Carson, re Little Qualicum River Community Watershed.
Mr. Carson stressed the need for an analysis report on the Little Qualicum River watershed.
Annette Tanner, re Little Qualicum River Community Watershed.
Ms. Tanner was not in attendance, however, Mr. Gary Murdoch spoke of the sitka spruce trees found in the Little Qualicum floodplain.
Eileen Scott, re Development Permit Area � Area G.
Ms. Scott was not in attendance.
Rose Anne McQueen, re Accretion.
Ms. McQueen was not in attendance.
Donna Wilson, re Zoning Amendment Application � Yellowpoint and Cedar Roads � Area A.
Ms. Wilson advised the Board of her opposition to the rezoning of residential lands for a new firehall.
Dawn Burnett, re Zoning Amendment Application � Yellowpoint and Cedar Roads � Area A.
Ms. Burnett urged the Board to turn down the rezoning application until a study is completed.
Donna Goodall, re Application of Biosolids to Farmed and Forested Lands.
Ms. Goodall voiced her concerns with respect to the use of biosolids on lands and the potential impact on watersheds.
MOVED Director Rispin, SECONDED Director Hamilton, that the delegations be received.
CARRIED
BOARD MINUTES
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Board meeting held on Tuesday, January 9, 2001, be adopted.
Director Stanhope noted that the resolution in the minutes on page 16 of the agenda for Bylaw No. 500.268 was incorrect and that the resolution should have read "be held in abeyance indefinitely" not 90 days as indicated in the minutes.
The question was called on the adoption of the minutes, as amended.
The motion CARRIED.
COMMUNICATIONS/CORRESPONDENCE
Dan Whiting, School District No. 69, re Appointment to District 69 Recreation Commission.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from School District No. 69 with respect to the School District�s appointment to the District 69 Recreation Commission, be received.
CARRIED
Shirley Hine, City of Parksville, re Twinning Arena Facilities.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from the City of Parksville with respect to the proposed twinning arena facilities, be received.
CARRIED
Dwaine Barclay, re Home Based Business Bylaw.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Mr. Barclay on the home based business bylaw be received.
CARRIED
Bob & Madeleine Patteson, re San Pareil Coastal Properties Development Permit Area � Area G.
MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Bob and Madeleine Patteson with respect to the San Pareil Coastal Properties Development Permit Area be received.
CARRIED
UNFINISHED BUSINESS
Director Sherry advised that the Regional District of Nanaimo was a grant recipient of the Green Municipal Enabling Fund and reported on his recent visit to Ottawa to receive the award.
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Hamilton, SECONDED Director McNabb, that the minutes of the regular Development Services Committee meeting held January 16, 2001, be received for information.
CARRIED
CORRESPONDENCE/COMMUNICATION
R.K. Phillips, re Nanaimo Area Land Trust Core Funding.
MOVED Director Hamilton, SECONDED Director McNabb, that the correspondence received from R. Phillips with respect to support for the Nanaimo Area Land Trust Stewardship Centre�s Core funding appeal, be received for information.
CARRIED
Alain Magnan, Fisheries and Oceans, re Horne Lake.
MOVED Director Hamilton, SECONDED Director Sherry, that the correspondence received from Fisheries and Oceans with respect to the Horne Lake Zoning Amendment Application No. 9630, be received for information.
CARRIED
Neil Banera, Ministry of Environment and Lands, re Horne Lake.
MOVED Director Hamilton, SECONDED Director Stanhope, that the correspondence received from the Ministry of Environment and Lands with respect to the proposed zoning amendment application of part of District Lot 251 and Block 40, Alberni District, be received for information.
CARRIED
Glenn Gibson, Central Vancouver Island Health Region, re Horne Lake.
MOVED Director Hamilton, SECONDED Director Sherry, that the correspondence received from the Central Vancouver Island Health Region with respect to Amendment Application No. 9630, be received for information.
CARRIED
Dorthe Jakobsen, Ministry of Energy and Mines, re Horne Lake.
MOVED Director Hamilton, SECONDED Director Stanhope, that the correspondence received from the Ministry of Energy and Mines with respect to the proposed zoning amendment application No. 9630, be received for information.
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Hamilton, SECONDED Director Stanhope, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. 9630 � Horne Lake License Holders Association on behalf of Texada Land Corporation � Area H.
MOVED Director Hamilton, SECONDED Director McNabb, that Amendment Application No. 9630 submitted by the Horne Lake Association on behalf of Texada Land Corporation be approved, subject to completion of the agreements and undertakings as outlined in the staff report in a form satisfactory to the Board at the time of 1st reading of the proposed amendment bylaw.
MOVED Director Quittenton, SECONDED Director McLean, that item no. 8 from the staff report be removed.
A recorded vote was requested.
The motion was DEFEATED with Directors Quittenton and McLean voting in the affirmative and Directors Holme, Hamilton, Westbroek, Sherry, Haime, Macdonald, Holdom, McNabb, Elliott, Lance, Korpan, Rispin and Stanhope voting in the negative.
The question was called on the main motion.
The motion CARRIED.
DEVELOPMENT PERMIT APPLICATIONS
Application No. 0022 � Lapi & Johnson/Fong � 3251 Island Highway � Area A.
MOVED Director Hamilton, SECONDED Director Elliott, that Development Permit 0022 to renovate an existing commercial use on the property legally described as Lot 1, District Lot 2, Bright District, Plan 7407 be approved as outlined in Schedule 1 and subject to the notification requirements of the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Application No. 0015 � School District 68/Vincent 1644 MacMillan Road � Area A.
The Chairperson asked if there were any delegations wishing to speak to Application No. 0015.
Ms. Norma Czerny spoke in favour of this application.
MOVED Director Hamilton, SECONDED Director McNabb, that Development Variance Permit Application No. 0015, submitted by David Vincent, Agent, on behalf of School District #68 to legalize the siting of an existing structure and vary the minimum setback requirement from 8.0 metres to 2.2 metres for the property legally described as Lot A, Section 16, Range 8 and Section 16, Range 1, Plan 46768, be approved subject to the notification procedures pursuant to the Local Government Act.
CARRIED
FRONTAGE RELAXATION
Ken Kyler on behalf of Wayne Duncan � 1095 Spider Lake Road � Area H.
MOVED Director Hamilton, SECONDED Director Quittenton, that the request from Ken Kyler, BCLS, on behalf of Wayne Duncan, to amend Covenant Document No. EL061937, to substitute a reconfigured plan of subdivision as shown on the plan prepared by Ken Kyler, BCLS and dated December 5, 2000, be approved subject to all costs associated with the registration of the amended covenant to be paid by the applicant and to the satisfaction of the Regional District.
CARRIED
MOVED Director Hamilton, SECONDED Director Quittenton, that the request from Ken Kyler, BCLS, on behalf of Wayne Duncan, to relax the minimum 10% frontage requirement for the proposed Lot A, shown on the plan of subdivision prepared by Ken Kyler and dated December 5, 2000, be approved.
CARRIED
OTHER
Nanaimo Area Land Trust Request for Annual Core Funding.
MOVED Director Hamilton, SECONDED Director Sherry, that NALT apply for project funding through the Grants-in-Aid program that is available on an annual basis and that staff continue to work with NALT on contract related services as well as other committees and projects.
CARRIED
Home Based Business Review.
MOVED Director Hamilton, SECONDED Director Quittenton, that the summaries of the Community Forums on the Home Based Business Draft Strategy and written submissions from the public, be received for information.
CARRIED
MOVED Director Hamilton, SECONDED Director Westbroek, that the public consultation process as outlined in Schedule 1, be endorsed.
CARRIED
MOVED Director Hamilton, SECONDED Director Haime, that the application to the provincial government for business licensing be formally rescinded.
CARRIED
ENVIRONMENTAL SERVICES STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of the Environmental Services Committee meeting held January 23, 2001, be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Derek Thompson, Ministry of Environment, Lands & Parks, re Safe Drinking Water Plan � Information Sessions.
MOVED Director Sherry, SECONDED Director Korpan, that the correspondence received from the Ministry of Environment, Lands & Parks with respect to the Safe Drinking Water Plan information schedule, be received for information.
CARRIED
LIQUID WASTE/UTILITIES
Biosolids.
MOVED Director Sherry, SECONDED Director Haime, that the Regional District of Nanaimo dispose of biosolids in a landfill or composting facility.
MOVED Director Holdom, SECONDED Director Korpan, that the motion be amended to add the words "on a temporary basis".
A recorded vote was requested.
The motion CARRIED with Directors Quittenton, Westbroek, Sherry, Holdom, McNabb, Elliott, Lance, Korpan and Stanhope voting in the affirmative and Directors Holme, Haime, Macdonald, McLean and Rispin voting in the negative.
The question was called on the main motion, as amended.
The motion CARRIED with Directors Quittenton, Westbroek, Sherry, Haime, Macdonald, Holdom, McNabb, Elliott, Lance, McLean, Rispin and Stanhope voting in the negative and Directors Holme and Korpan voting in the negative.
MOVED Director Sherry, SECONDED Director Haime, that this matter be reviewed in twenty-four months, during which time staff will continue investigation of all options.
MOVED Director Stanhope, SECONDED Director Macdonald, that the timeframe be amended to "within 12 months".
CARRIED
The question was called on the main motion, as amended.
The motion CARRIED.
MOVED Director Elliott, SECONDED Director Stanhope, that staff and selected Board members attend a conference in Washington in September on biosolids.
CARRIED
Applications for Infrastructure Planning Grants.
MOVED Director Sherry, SECONDED Director McNabb, that the Board of the Regional District of Nanaimo support the Nanoose Peninsula Infrastructure Planning Grant applications.
CARRIED
Bylaws No. 889.16 and 813.25 � Application for Inclusion in French Creek LSA � Johnstone Road � Area G.
MOVED Director Sherry, SECONDED Director Stanhope, that Lot 10, Plan 20609, DL 49, Nanoose Land District be included in the French Creek Sewer Local Service Area.
CARRIED
MOVED Director Sherry, SECONDED Director Stanhope, that "Northern Community Sewer Local Service Area Amendment Bylaw No. 889.16, 2001" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Sherry, SECONDED Director Stanhope, that "French Creek Sewer Local Service Area Bylaw No. 813.25, 2001" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Inclusion of Properties into French Creek LSA � Bennett Road � Area G.
MOVED Director Sherry, SECONDED Director Stanhope, that the original Board motions be amended and that as a condition of inclusion into the FCWLSA, the developers of the two lots along Bennett Road, specifically REM A, Plan 17074, DL 88, Nanoose Land District and North � REM A, DD67388W & 17074, DL 88, Nanoose Land District be required to supply and install a 200 mm dia. Water line from Miraloma Drive along Bennett Road to the north property line of North � REM A, DD67388W & 17074, DL 88, Nanoose Land District.
CARRIED
Rural On Site Sewage Disposal Area Rating System.
MOVED Director Sherry, SECONDED Director Stanhope, that staff be directed to make application to the Ministry of Municipal Affairs for a planning grant of $15,000.00 to determine the best options for addressing the on-site sewage disposal problems of Site #57 on Gabriola Island and that the feasibility fund be made available to pay for the $5,000.00 Regional District portion of the study.
CARRIED
SOLID WASTE
Solid Waste Customer Surveys.
MOVED Director Sherry, SECONDED Director McNabb, that the staff report on the Solid Waste Customer Surveys and the two solid waste public opinion surveys, be received for information.
CARRIED
Non-Public Residential Water Works Systems Within the RDN.
MOVED Director Sherry, SECONDED Director McNabb, that the staff report on non-public residential water works systems within the Regional District of Nanaimo, be received for information.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that resolutions be forwarded to AVICC and UBCM requesting that the Province establish standards for the operation and maintenance of any public or non-public water utility in British Columbia and further that mandatory education requirements be established for operators of public and non-public water systems in BC.
CARRIED
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
MOVED Director Stanhope, SECONDED Director Macdonald, that the minutes of the regular Corporate & Community Services Committee meeting held February 6, 2001, be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Brenda Jager, re Resignation from Gabriola Island Parks and Recreation Commission.
MOVED Director Stanhope, SECONDED Director Macdonald, that the correspondence received from Brenda Jager with respect to her resignation from the Gabriola Island Parks and Recreation Commission, be received for information.
CARRIED
ADMINISTRATION
Agenda Distribution Policy.
MOVED Director Stanhope, SECONDED Director Macdonald, that amended Policy No. A1.2 be adopted.
CARRIED
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.02, 2001" be introduced and read three times.
CARRIED
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo Fees and Charges Amendment Bylaw No. 944.02, 2001" be adopted.
CARRIED
Crime Prevention Function.
MOVED Director Stanhope, SECONDED Director Macdonald, that the Board establish a regional community policing function to provide on going funding to community policing organizations in Electoral Areas A, B, C, D, E, F, G & H.
A recorded vote was requested.
The motion CARRIED with Directors Quittenton, Westbroek, Sherry, Macdonald, Holdom, McNabb, Lance, Korpan and Rispin voting in the affirmative and Directors Holme, Hamilton, Haime, Sperling, Elliott, McLean and Stanhope voting in the negative.
MOVED Director Stanhope, SECONDED Director Westbroek, that "Regional District of Nanaimo Crime Prevention Establishment Bylaw No. 1233, 2001" be introduced and read three times, be forwarded to the Inspector of Municipalities for approval, and proceed to counter petition to obtain elector consent.
CARRIED
MOVED Director Stanhope, SECONDED Director Westbroek, that an invitation be sent to the RCMP Parksville Qualicum and Nanaimo Detachments to appear before the Board and advise the RDN on the advantages and disadvantages of their crime prevention program.
CARRIED
MOVED Director McLean, SECONDED Director Haime, that only the areas that agree to participate through the counter petition process be included in the function.
DEFEATED
Emergency Management Agreement.
MOVED Director Stanhope, SECONDED Director McNabb, that the Board of the Regional District of Nanaimo and the Councils of the City of Nanaimo, the City of Parksville and the Town of Qualicum Beach enter into the Emergency Management Agreement.
CARRIED
Gabriola Island Parks and Recreation Commission � Amendment Bylaw No. 1208.01.
MOVED Director Stanhope, SECONDED Director Sperling, that the "Gabriola Island Parks and Recreation Commission Amendment Bylaw No. 1208.01, 2001" be introduced and given three readings.
CARRIED
MOVED Director Stanhope, SECONDED Director Sperling, that the "Gabriola Island Parks and Recreation Commission Amendment Bylaw No. 1208.01, 2001" having received three readings, be adopted.
CARRIED
FINANCE
Year 2001 Parcel Tax Rolls.
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo Assessment Roll Preparation Bylaw No. 1232, 2001" be introduced for first three readings.
CARRIED
MOVED Director Stanhope, SECONDED Director Holdom, that "Regional District of Nanaimo Assessment Roll Preparation Bylaw No. 1232, 2001", having received three readings, be adopted and forwarded to the Surveyor of Taxes.
CARRIED
RECREATION AND PARKS
Little Qualicum River Watershed Assessment.
MOVED Director Stanhope, SECONDED Director Rispin, that the staff report on a watershed assessment for the Little Qualicum River be received for information.
CARRIED
TRANSIT
Transit Business Plan Update � Terms of Reference.
MOVED Director Stanhope, SECONDED Director McNabb, that the Transit Business Plan Update for the Regional District of Nanaimo Terms of Reference be approved.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Stanhope, SECONDED Director McNabb, that the minutes of the District 69 Recreation Commission meeting held January 18, 2001, be received for information.
CARRIED
MOVED Director Stanhope, SECONDED Director McNabb, that the District 69 Recreation Commission�s recommendation to the Board of the Regional District of Nanaimo that all recreation functions of the Regional District of Nanaimo that impinge on District 69 be included in the mandate of the District 69 Recreation Commission: Arena, Parks � Regional Parks in District 69 and Electoral Area Parks, Recreation and Greenspaces Advisory Committees, Pool, Recreation Programs and Trails in District 69, be received for information and that staff and the Board representative clarify these points with the Commission at their next meeting.
CARRIED
Gabriola Island Parks and Recreation Commission.
MOVED Director Stanhope, SECONDED Director Sperling, that the minutes of the Gabriola Island Parks and Recreation Commission meeting held January 22, 2001 be received for information.
CARRIED
EXECUTIVE STANDING COMMITTEE
Board Remuneration Bylaw.
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078, 1997" be amended as follows:
That the following definition for "Public Information Meeting" be added under Section 2:
"Public Information Meeting" means a meeting scheduled pursuant to the "Coordinated Public Consultation/Communication Framework 2000" Policy.
That the words "or other levels of government" be added to Section 5(b)(vii).
That the word "attended" be replaced by the word "chaired" under Section 3 of Schedule �A� next to the heading "Committee Vice Chairperson".
That the following headings be added to Section 3 of Schedule �A�:
"Public Information Meeting $60 per meeting attended"
"Executive Committee Meeting $60 per meeting attended"
That the words "the current rate for 1999 is $0.38 per kilometer" be deleted from Section 2 of Schedule �B�.
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits Amendment Bylaw No. 1078.03, 2001" be introduced and read three times.
CARRIED
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits Amendment Bylaw No. 1078.03, 2001" be adopted.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Performance Review Committee.
MOVED Director Stanhope, SECONDED Director McNabb, that the minutes of the Performance Review Committee meeting held January 24, 2001, be received for information.
CARRIED
Intergovernmental Advisory Committee
MOVED Director Stanhope, SECONDED Director McNabb, that the minutes of the Intergovernmental Advisory Committee meeting held January 25, 2001, be received for information.
CARRIED
ADMINISTRATOR�S REPORT
Englishman River OCP Text and Map Amendment Bylaw No. 814.06 � San Pareil Coastal Properties Development Permit Area � Area G.
MOVED Director Stanhope, SECONDED Director Holdom, that "Regional District of Nanaimo Englishman River Official Community Plan Bylaw Amendment Bylaw No. 814.06, 2000" be abandoned.
CARRIED
MOVED Director Stanhope, SECONDED Director McNabb, that staff commence processing building permits that were subject to Board review as a result of the consideration of Bylaw No. 814.06, 2000.
CARRIED
Land Use and Subdivision Amendment Bylaw No. 500.267 � Accreted Lands.
MOVED Director Stanhope, SECONDED Director Quittenton, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.267, 2000" be abandoned.
CARRIED
MOVED Director Stanhope, SECONDED Director Quittenton, that the Board reconsider its resolution directing staff to bring any building permit, which may be in conflict with the proposed bylaw, forward to the Board to potentially be withheld pending consideration of this amendment bylaw.
CARRIED
MOVED Director Stanhope, SECONDED Director Quittenton, that staff be directed to process any building permits, which may have been in conflict with Amendment Bylaw No. 500.267, 2000.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Lantzville Improvement District � Infrastructure Grants.
MOVED Director Haime, SECONDED Director McNabb, that the Regional District of Nanaimo support infrastructure capital grants being made available to improvement districts to address water quality issues and that resolutions be forwarded to AVICC and UBCM requesting that the Province authorize access of improvement districts to infrastructure capital grants.
CARRIED
MOVED Director McLean, SECONDED Director Westbroek, that a resolution be forwarded to AVICC and UBCM encouraging the Province to consider the formation of new water improvement districts.
CARRIED
Nanaimo Airport Commission.
MOVED Director Stanhope, SECONDED Director McNabb, that Brian Smith be appointed as the Board�s representative to the Nanaimo Airport Commission for a three year term ending April 2004.
CARRIED
District 69 Recreation Commission.
MOVED Director Stanhope, SECONDED Director Quittenton, that Mr. Jack Pipes be appointed to the District 69 Recreation Commission for a period ending January 1, 2003.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 9:30 PM.
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CHAIRPERSON GENERAL MANAGER, CORPORATESERVICES