PAGES
The Administrator will call the meeting to order.
11-13 Notification from the City of Nanaimo, City of Parksville and the Town of Qualicum Beach advising of their Council appointments to the Board for the year 2001/2002.
INAUGURATION OF MUNICIPAL BOARD MEMBERS
ELECTION OF BOARD CHAIRPERSON
ELECTION OF DEPUTY CHAIRPERSON
2. DELEGATIONS
14 Terry Moore, re Self Haul Tipping Fees.
15 Fred Taylor, re Self Haul Tipping Fees.
16 Bill Earthy, re Amendment Application ZA0008 - Ronkainen/Earthy - 3452 Jingle Pot Road - Area D.
17 Gail Adrienne, Gillian Butler, Ken Lyall, re Nanaimo Area Land Trust.
3. BOARD MINUTES
18-26 Minutes of the regular Board meeting held on Tuesday, November 14, 2000.
4. BUSINESS ARISING FROM THE MINUTES
27 Sandra Keddy, Town of Qualicum Beach, re Appointment to District 69 Recreation Commission.
For Adoption.
Bylaw No. 1224 - Sewage Disposal Regulation Bylaw. (All Directors - One Vote)
Public Hearing.
28-67 Minutes of the Public Hearing held November 22, 2000 with respect to Bylaw 500.267 - Accreted Lands Within the Regional District of Nanaimo. (All Directors except EA ''B'' - One Vote)
7. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.(I) DEVELOPMENT SERVICES STANDING COMMITTEE
68-72 Minutes of the regular Development Services Committee meeting held November 21, 2000. (for information)
UNFINISHED BUSINESS
From the Board Meeting held November 14, 2000.
Section 700 Filings. (All Directors - One Vote)
That a notice be filed against the title of the property listed, pursuant to Section 700 of the Local Government Act:
Lot 4, Section 26, Gabriola Island, Nanaimo Land District, Plan 34751, 1055 Canso Road, Electoral Area �B�, owned by R. and M.A. Larsen.
BUILDING INSPECTION
Section 700 Filings. (All Directors - One Vote)
That a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
PLANNING
Memorandum of Understanding � Intergovernmental Partnership Agreement for the Protection of Environmentally Sensitive Areas. (All Directors - Weighted Vote)
That the Memorandum of Understanding, Intergovernmental Partnership Agreement for the Protection of Environmentally Sensitive Areas between the RDN, MELP, and DFO be approved.
NEW BUSINESS
Treaty Negotiations. (All Directors - One Vote)
That staff be directed to investigate details of contributions made by the Province to ongoing treaty negotiations in other areas and instigate a process which could allow the District to obtain such funding.
7.(II) ENVIRONMENTAL SERVICES STANDING COMMITTEE
73-75 Minutes of the regular Environmental Services Committee meeting held November 28, 2000. (for information)
LIQUID WASTE/UTILITIES
Bulk Water � Arrowsmith Water System 2001 Budget. (EA''s ''E'' & ''G'' - One Vote)
That the Year 2001 Provisional Operating and Capital Budget as approved by the Management Committee on October 18, 2000 for a total of $168,000.00 be approved by the Regional District of Nanaimo.
West Coast Reduction Limited Outfall Extension. (All Directors - One Vote)
That staff be directed to proceed with the WCR proposal and submit application for the "Disposition of Crown Land" and prepare an agreement with WCR for the joint use of the outfall that protects the RDN�s interests.
SOLID WASTE
2001 Illegal Dumping Prevention Program Workplan. (All Directors - One Vote)
That the report on the Illegal Dumping Prevention Program and the 2001 Workplan be received.
Self Haul Tipping Fees.
(All Directors - Weighted Vote)
1. That the fee structure for self-haul loads be changed from a flat rate based on vehicle type to a flat rate based on weight.
2. That the fee structure be amended to $4.00 for small loads less than 100 kg and $90 per tonne for loads greater than 100 kg effective January 1, 2001.
3. That the "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.13, 2000" be introduced and read three times.
(All Directors - One Vote - 2/3)
4. That the "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.13, 2000" be adopted.
7.(III) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
76-84 Minutes of the regular Corporate & Community Services Committee meeting held on December 5, 2000. (for information)
COMMUNICATIONS/CORRESPONDENCE
(All Directors - One Vote)
Association of Vancouver Island and Coastal Communities, re 2001 Resolutions.
That the correspondence received from the Association of Vancouver Island and Coastal Communities with respect to the submission of resolutions to the AVICC Annual General meeting, be received for information.
Richard Arnold, re Little Qualicum River Watershed.
That the correspondence received from Richard Arnold with respect to the need for a full watershed analysis on the Little Qualicum River before any timber is harvested, be received for information.
D. Daly and P.S. Babiak, re Little Qualicum River Watershed.
That the correspondence received from D. Daly and P. Babiak with respect to the implementation of a watershed analysis of the Little Qualicum River Community Watershed, be received for information.
Nicola Cavendish, re Little Qualicum River Watershed.
That the correspondence received from Nicola Cavendish with respect to support for a watershed assessment for the Little Qualicum River, be received for information.
Rhonda Murdock, re Little Qualicum River Watershed.
That the correspondence received from Rhonda Murdock with respect to the need for Regional District plans and regulations to protect water and its associated resources, be received for information.
R.L. Drew-Brook, re Little Qualicum River Watershed.
That the correspondence received from R. Drew-Brook with respect to the need for a full watershed assessment in the Little Qualicum River area before logging is considered, be received for information.
ADMINISTRATION
Nanoose Place Lease Agreement Renewal. (All Directors - Weighted Vote)
That the Board approve the lease agreement between the Nanoose Bay Activities and Recreation Society and the Regional District of Nanaimo for the property legally described as Lot 2, District Lot 6, Nanoose District, Plan 50996 for a five year term expiring on October 31, 2005.
FINANCE
Regional District Undertaking Financing on Behalf of the City of Parksville. (All Directors - Weighted Vote)
That "Regional District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1227, 2000" receive first three readings and be forwarded to Municipal Affairs for approval.
FIRE PROTECTION
Fire Truck Purchase for the Dashwood Volunteer Fire Department.
(All Directors - Weighted Vote)
1. That the tender for a pumper fire vehicle be awarded to Superior Emergency Vehicles Ltd. pursuant to their submission dated October 10, 2000.
2. That "Dashwood Fire Protection Reserve Fund Expenditure Bylaw No. 1228, 2000" be introduced for first three readings.
(All Directors - One Vote - 2/3)
3. That "Dashwood Fire Protection Reserve Fund Expenditure Bylaw No. 1228, 2000" having received first three readings, be adopted.
RECREATION AND PARKS
Thelma Griffith Park � Application for a Crown Grant. (All Directors - One Vote)
That the Regional District apply to the BC Assets and Lands Corporation for a Free Crown Grant of the land currently occupied by Thelma Griffith Park in South Wellington (Electoral Area �A�).
COMMISSION, ADVISORY & SELECT COMMITTEE
Area �A� Parks, Recreation and Greenspace Advisory Committee. (All Directors - One Vote)
That the minutes of the Area �A� Parks, Recreation & Greenspace Advisory Committee meeting held October 19, 2000, be received for information.
District 69 Recreation Commission. (All Directors - One Vote)
That the minutes of the District 69 Recreation Commission meeting held November 2, 2000, be received for information.
(Parksville, Qualicum Beach, EA ''E'', ''F'', ''G'', ''H'' - Weighted Vote)
That the following Grant-in-Aids be approved:
Electoral Area Grants:
Coombs Hilliers Recreation Community Organization $ 225
Errington Co-op Preschool 200
Silver Spurs Riding Club 200
Community Grants:
Beacon Christian School $ 500
Coombs Halloween Candy Walk 500
Neighbours of Little Qualicum River 150
Youth Grants:
Arrowsmith Lodge (Youth and Seniors Group) $ 400
Beacon Christian School 450
District 69 Youth Floor Hockey 500
Nanoose Bay Activities and Recreation Society 600
Oceanside Radio Communications Association 300
Oceanside Youth Football Association 300
(Parksville, Qualicum Beach, EA ''E'', ''F'', ''G'', ''H'' - Weighted Vote)
That the report (Youth Recreation Services Plan) be received and approved as a guide to the Department�s delivery of recreation services to youth.
(All Directors - One Vote)
That the minutes of the District 69 Recreation Commission meeting held on November 16, 2000 be received for information.
Gabriola Island Parks and Recreation Commission. (All Directors - One Vote)
That the minutes of the Gabriola Island Parks and Recreation Commission meeting held November 20, 2000 be received for information.
That the minutes of the Gabriola Island Parks and Recreation Commission meeting held November 23, 2000 be received for information.
That the Gabriola Island Recreation Services report and the recommendations of the Commission be received for information and that Alternative No. 2 of the "Gabriola Island Recreation Service" staff report be implemented.
That the recommendation from the Gabriola Island Parks and Recreation Commission with respect to the Chamber of Commerce office agreement be received and that steps be taken to implement Alternative No. 3 in the "Gabriola Island Chamber of Commerce Office Agreement" staff report.
That staff indicate the Board�s desire to sublet the current office space and initiate actions to rent on a month to month basis other available space to facilitate the continuation, in the short term, of current staffing arrangements.
That the minutes of the Gabriola Island Parks and Recreation Commission meeting held on November 27, 2000, be received for information.
That the update report on the portables be received for information.
That the Gabriola Park Plan Review report be received for information and that staff be instructed to send the current draft of the parks plan to the Islands Trust for review and comment.
That the recommendation from the Gabriola Island Parks and Recreation Commission on the 2001 provisional budget, be received for information.
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
(All Directors - One Vote)
Gabriola Island Parks & Recreation Commission.
That Veronica Hartman, Andre Lemieux and Glen Murphy be appointed to the Gabriola Island Parks and Recreation Commission for a term ending January 1, 2003.
Lantzville Parks Advisory Commission.
That Harriet Rueggsberg be appointed for a term ending December 31, 2001 and that Brenda McConachie be appointed for a term ending December 31, 2002 to the Lantzville Parks Advisory Commission.
Electoral Area �A� Parks, Recreation & Greenspaces Advisory Committee.
That Gay Cunningham and Margaret Johnson be appointed to the Electoral Area �A� Parks, Recreation & Greenspaces Advisory Committee for a term ending December 31, 2002.
Grants in Aid Committee.
That Kay Burgoyne, J.P. Hugh Sproule and Frank Van Eynde be appointed to the Grants in Aid Committee for a term ending December 31, 2001.
NEW BUSINESS
Little Mountain � Request to Province. (All Directors - One Vote)
That given the extreme danger and the tragedies at this location in recent years, the Board request the appropriate Provincial Ministry to fence off the cliff area on Little Mountain as soon as possible to prevent further tragedies from occurring.
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Little Qualicum River. (All Directors - One Vote)
That staff be instructed to report on the implications involved in conducting watershed assessments at the Little Qualicum River.
7.(IV) EXECUTIVE STANDING COMMITTEE
7.(V) COMMISSION
7.(VI) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
District 69 Recreation Commission.
85-88 Minutes of District 69 Recreation Meeting held December 6, 2000. (for information) (All Directors - One Vote)
(Parksville, Qualicum Beach, EA''s ''E'', ''F'', ''G'', ''H'' - Weighted Vote)
89-90 That Community Agreement funding of $4,500 in 2000 and $12,500 in 2001 (subject to program budget approval) totaling $17,000, be approved for the Ballenas Secondary School south field reconstruction project.
That:
91-100 2. The Arena Committee Terms of Reference that provide for the review of ice sheet options for consideration by the District 69 Recreation Commission be approved and that the Committee provide an initial report back to the Commission by the end of February.
3. The City of Parksville be requested to enter into an agreement with the Regional district to provide for the lease of additional land in the community park for a twinned arena facility, subject to the issues of park impacts and costs being addressed to the satisfaction of both parties.
101-108 Amendment Application ZA0008 - Ronkainen/Earthy - 3452 Jingle Pot Road - Area D. (All Directors except EA ''B'' - One Vote)
109-113 Development Permit No. 0021 - Fairwinds Recreation Centre - Area E. (All Directors except EA ''B'' - One Vote)
114-123 Consider Designation of a Development Permit Area - San Pareil Coastal Properties - Area G. (All Directors except EA ''B'' - One Vote)
124-128 Disposal of Crown Parcels in Area F. (All Directors - One Vote)
Regional Services Review AIP Recommendations. (Report to be circulated) (All Directors - One Vote)
2001 PROVISIONAL BUDGETS
Development Services Provisional Budget.
(All Directors - Weighted Vote)
That the 2001 Development Services provisional budget be adopted as presented.
Environmental Services Provisional Budget.
(All Directors � Weighted Vote)
That the 2001 Environmental Services provisional budget be adopted as presented.
Community Services Provisional Budget.
(All Directors - Weighted Vote)
That the aquatic center provisional budget be adjusted to provide for the Saltwater Filtration System upgrade to take place in 2001 using an increase in the tax requisition to fund the revenue shortfall.
That the 5-year capital budget be amended as follows: steam/dry sauna be funded in 2002 ($80,000), leisure pool water feature be funded in 2002 ($35,000), multipurpose room to be funded in 2003 ($91,000), patio/BBQ deck be funded in 2004 ($40,000).
That the Wellness Centre be shifted to 2004 in the capital plan.
That the District 69 Arena provisional budget be adopted as presented.
That the District 69 Recreation Coordination provisional budget be adopted as presented.
That the Community Services 2001 Provisional Budget be approved as amended.
Corporate Services Provisional Budget.
(All Directors - Weighted Vote)
That the Electoral Areas provisional budget be increased to provide for the inclusion of $10,000 for the purpose of enhancing the electoral area pages on the RDN website.
That the Public Consultation provisional budget be increased to provide for the access to full Agendas on the Regional District website at a budget cost of $5,000.
That the Electoral Area �H� provisional budget be increased by $1,500 to provide for a community survey.
That the 2001 Corporate Services provisional budget be approved as amended.
Provisional Budget Bylaw No. 1229
(All Directors - Weighted Vote)
That "Regional District of Nanaimo 2001 Provisional Budget Bylaw No. 1229", be introduced and read three times.
That "Regional District of Nanaimo 2001 Provisional Budget Bylaw No. 1229", be adopted.
9. ADDENDUM
10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
13. ADJOURNMENT
That pursuant to Section 242.2 (e) and Section 242.2 (h) of the Local Government Act the Board proceed to an In Camera meeting to consider a matter of acquisition of land and a matter of litigation affecting the Regional District.