Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director D. Rispin City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
C. Mason Gen. Mgr. of Corporate Services
N. Avery Manager of Financial Services
M. Pearse Manager of Administrative Services
BOARD MINUTES
MOVED Director McNabb, SECONDED Director Sherry, that the minutes of the regular Board meeting held on Tuesday, October 10, 2000, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Dave Scott, Fairwinds Community & Resort, re Development Variance Permit Application No. 0010.
MOVED Director Hamilton, SECONDED Director Macdonald, that the correspondence from Dave Scott with respect to the rear yard setbacks be received.
CARRIED
UNFINISHED BUSINESS
Public Hearing � Bylaw No. 500.268 � Electoral Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the public hearing held on November 8, 2000, as a result of the public notification of "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.268, 2000" be received.
CARRIED
MOVED Director McNabb, SECONDED Director Krall, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.268, 2000" be referred back to a public hearing to be chaired by the Director of Electoral Area �E�, Director George Holme, or his alternate.
CARRIED
MOVED Director McLean, SECONDED Director Stanhope, that future public hearing minutes include staff comments.
CARRIED
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Hamilton, SECONDED Director Krall, that the minutes of the regular Development Services Committee meeting held October 17, 2000, be received for information.
CARRIED
CORRESPONDENCE/COMMUNICATION
Terry Moore, re Petition for Noise Control Bylaw � Area F.
MOVED Director McLean, SECONDED Director Hamilton, that the correspondence from Terry Moore with regard to petitioning for a noise control bylaw in Area F, be received for information.
CARRIED
Dennis Skidmore, re Petition for Noise Control Bylaw � Area F.
MOVED Director Hamilton, SECONDED Director McLean, that the correspondence from Dennis Skidmore with regard to the need for a noise control bylaw in Area F, be received for information.
CARRIED
Trevor Wicks, re Status of ALR Land in Area F.
MOVED Director Hamilton, SECONDED Director McLean, that the correspondence from Trevor Wicks with regard to the status of ALR land in Area F, be received for information.
CARRIED
Jack Wierzchowski, re Boundary Extension of the City of Grand Forks.
MOVED Director Hamilton, SECONDED Director Sherry, that the correspondence from the City of Grand Forks with regard to an extension of the City�s boundary, be received for information.
CARRIED
Nancy de Candole, re Request for an Environmental Analysis of the Little Qualicum River.
MOVED Director Hamilton, SECONDED Director Stanhope, that the correspondence from Nancy de Candole with regard to a request for an environmental analysis of the Little Qualicum River, be received for information.
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson noted that the following had been referred back to Committee:
(a) Lot 4, Section 26, Gabriola Island, Nanaimo Land District, Plan 34751, 1055 Canso Road, Electoral Area �B�, owned by R. and M.A. Larsen.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Hamilton, SECONDED Director Krall, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued on the properties listed as (b), (c), (d) and (e):
(b) Lot A, Section 20, Gabriola Island, Nanaimo Land District, Plan 50404, 575 North Road, Electoral Area �B�, owned by Folklife Village Investments;
(c) Lot B, Block 668, Nanoose Land District, Plan VIS4736, 3069 Matthew Road, Electoral Area �E�, owned by T. Van Damme;
(d) Lot 31, District Lot 28, Nanoose Land District, Plan 33977, 526 Viking Way, Electoral Area �G�, owned by L. Palmiere;
(e) Lot 1, District Lot 29, Nanoose Land District, Plan VIS4487, 857 Wright Road, Electoral Area �G�, owned by R. and C. Ryvers.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Application No. ZA0008 � Ronkainen/Earthy � 3452 Jingle Pot Road � Area D.
MOVED Director Hamilton, SECONDED Director Haime, that Application ZA0008 by Derek Ronkainen to amend the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" for the lands legally described as The Easterly 60 Acres of Section 16, Range 3, Mountain District Except that Part in Plan 29404, VIP68415 and VIP86836 by rezoning from Rural 1 (RU1) to Rural 2 (RU2) that portion of the lands shown outlined on Schedule 2, be approved subject to the conditions as outlined in Schedule 1.
CARRIED
MOVED Director Hamilton, SECONDED Director Haime, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.269, 2000" be given 1st and 2nd reading and proceed to a Public Hearing.
CARRIED
MOVED Director Hamilton, SECONDED Director Sherry, that the Public Hearing be chaired by the Director for Electoral Area �D�, Director Haime, or her alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Application No. 0018 � Hale/Jorgensen � 1666 East Island Highway � Area E.
MOVED Director Hamilton, SECONDED Director Krall, that Development Permit Application No. 0018 for the construction of a gasoline service station and fast food outlet on the property legally described as Lot 1, of Amended Lot 167 (DD 66169-N), Nanoose District, Plan 9428 Except Parcel A (DD 80609-N) Thereof; and Except Part in Plan 19267, be approved subject to the conditions outlined in Schedule �1� of the staff report and subject to the notification requirements pursuant to the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMITS
Application No. 0010 � Bell � 2964 Dolphin Drive � Area E.
The Chairperson asked if there were any delegations wishing to speak to Application No. 0010.
MOVED Director Hamilton, SECONDED Director Macdonald, that Development Variance Permit No. 0010 submitted by Ronald and Eleanor Bell, for the property legally described as Lot 14, District Lot 78, Nanoose District, Plan 14250 to vary the rear lot line setback from 2.0 metres to 0.3 metres to facilitate the construction of a garage, be approved, subject to notification requirements pursuant to the Local Government Act.
CARRIED
Application No. 0011 � Clothier/Davey � 1512 King Road � Area G.
The Chairperson asked if there were any delegations wishing to speak to Application No. 0011.
MOVED Director Hamilton, SECONDED Director Sherry, that Development Variance Permit No. 0011 submitted by Robert Davey on behalf of Barry Clothier for the property legally described as Lot 23, District Lot 80, Newcastle District, Plan 27299, be approved subject to the notification requirements pursuant to the Local Government Act.
CARRIED
Application No. 0012 � 547808BC Ltd. � Pylades Drive � Area A.
The Chairperson asked if there were any delegations wishing to speak to Application No. 0012.
MOVED Director Hamilton, SECONDED Director McNabb, that Development Variance Permit Application No. 0012 submitted by Daryl Plater, Architect on behalf of 547808 BC Ltd., to facilitate the development of a single-family dwelling and vary the maximum permitted dwelling unit height within the Residential 2 (RS2) zone from 8.0 metres to 11.5 metres, the maximum permitted accessory building height from 6.0 metres to 7.5 metres, and the minimum setback from a coastal watercourse from 8.0 metres (26.3 feet) horizontal distance from the top of a slope of 30% or greater to 0.0 metres (0.0 feet) for the property legally described as Lot A, Sections 9 and 10, Range 6, Cedar District, Plan VIP71176, be approved, subject to the notification procedures pursuant to the Local Government Act and subject to the conditions outlined in Schedule �1�.
CARRIED
OTHER
Building Strata Conversion Application � Sims Associates on behalf of Pitchard/Still � 5201 and 5205 Gainsberg Road � Area H..
MOVED Director Hamilton, SECONDED Director Quittenton, that the request from Sims Associates, BCLS, for the building strata conversion as shown on the Sketch Plan of Lot A, Plan VIP64866, DL 27, Newcastle District, be approved, subject to the conditions set out in Schedule No. 1 of the staff report and the applicant�s assurance that the existing Parry Road access will be kept clear at all times.
CARRIED
Cellular Communication Towers.
MOVED Director Hamilton, SECONDED Director McLean, that Industry Canada be requested to consult with the RDN on information and public notification requirements for future cellular and radio tower locations.
CARRIED
ENVIRONMENTAL SERVICES STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the Environmental Services Committee meeting held October 31, 2000, be received for information.
CARRIED
LIQUID WASTE/UTILITIES
Pump and Haul Amendment Bylaw No. 975.21 � Arbutus Crescent � Area E.
MOVED Director Sherry, SECONDED Director McNabb, that the following application for inclusion into the pump and haul service be accepted:
Lot 5, District Lot 78, Nanoose District, Plan 25366
Anna Margaretha Albrecht
Arbutus Crescent
Area E
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.21, 2000" be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Whiskey Creek Water System � Asset Condition Study.
MOVED Director Sherry, SECONDED Director Macdonald, that the Whiskey Creek Water Utility Asset Condition Study, October 2000, be received and that staff proceed with discussions with the Whiskey Creek Residents Association on the results of the study and the options available to the residents for upgrading, operation and maintenance of their water system.
CARRIED
MOVED Director McLean, SECONDED Director Quittenton, that the report with respect to the Whiskey Creek Water System include both the costs to residents with grants and the costs to residents without grants.
CARRIED
The question was called on the motion as amended.
The motion CARRIED.
ADDENDUM
For Adoption.
Bylaw No. 975.20 � Pump and Haul LSA Boundary Amendment Bylaw � Dolphin Drive� Area E.
MOVED Director Sherry, SECONDED Director McNabb, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.20, 2000" be adopted.
CARRIED
OTHER
Application for Infrastructure Canada � British Columbia Partnership Grants.
MOVED Director Sherry, SECONDED Director McNabb,:
That the Board of the Regional District of Nanaimo support the projects identified in this report as potential candidates for applications for grants from the Infrastructure Canada-British Columbia Partnership and that upon receipt of the application procedure package, staff undertake to review the project list and submit applications based on the criteria, staff resources and RDN priorities.
That a report be brought forward by staff which will include a review of any potential project applications, the application criteria and geographic fairness.
CARRIED
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
MOVED Director Stanhope, SECONDED Director Hamilton, that the minutes of the regular Corporate & Community Services Committee meeting held on November 7, 2000, be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Joseph Dion, Federation of Canadian Municipalities, re Resolutions.
MOVED Director Stanhope, SECONDED Director Sherry, that the correspondence from the Federation of Canadian Municipalities regarding the submission of resolutions to the FCM National Board of Directors December 6-9, 2000 meeting, be received for information.
CARRIED
John Leakey, re Parksville Community Park.
MOVED Director Stanhope, SECONDED Director McLean,:
That the correspondence from John Leakey with respect to the location of an ice arena on the Parksville community park property, be received for information.
That a copy of the correspondence from Mr. Leakey be sent to the District 69 Recreation Commission.
CARRIED
Frank Leonard, Municipal Finance Authority, re Surplus Repayment.
MOVED Director Stanhope, SECONDED Director Holdom, that the correspondence from the Municipal Finance Authority with respect to a surplus payout on MFA Issue 30, be received for information.
CARRIED
Bruce Kay, Georgia Basin Coordination Office, re Little Qualicum River.
MOVED Director Stanhope, SECONDED Director Hamilton, that the correspondence from the Georgia Basin Coordination Office, Environment Canada, with regard to Environment Canada�s role in protecting the Little Qualicum River area, be received for information.
CARRIED
Ministry of Finance and Corporate Relations, re Liquor Law Changes.
MOVED Director Stanhope, SECONDED Director McNabb, that the correspondence from the Ministry of Finance and Corporate Relations, with respect to changing provincial liquor laws, be received for information.
CARRIED
ADMINISTRATION
Nanoose Bay Bulk Water Supply Security Issuing Bylaw No. 1226.
MOVED Director Stanhope, SECONDED Director McNabb, that "Regional District of Nanaimo (Nanoose Bay Bulk Water Supply) Security Issuing Bylaw No. 1226, 2000" be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
San Pareil Water Security Issuing Bylaw No. 1221.
MOVED Director Stanhope, SECONDED Director Macdonald, that "Regional District of Nanaimo (San Pareil Water) Security Issuing Bylaw No. 1221, 2000" be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
Treaty Negotiations.
MOVED Director Stanhope, SECONDED Director Hamilton, that the Board continue to support the participation of the Regional District of Nanaimo�s representatives in the Treaty Process and in discussions that explore approaches to inter-jurisdictional cooperation with the Snuneymuxw First Nations post treaty.
CARRIED
FINANCE
Renewal Extension of Banking Services Contract.
MOVED Director Stanhope, SECONDED Director McNabb, that the banking arrangements with the Royal Bank of Canada be renewed for a five year period ending December 31, 2005.
A recorded vote was requested.
MOVED Director Krall, SECONDED Director Holdom, that the period ending date be amended to December 31, 2002.
The request for a recorded vote was withdrawn.
The question was called on the amendment.
The motion CARRIED.
The question was called on the main motion, as amended.
The motion CARRIED.
Third Quarter Operating Results for 2000.
MOVED Director Stanhope, SECONDED Director McLean, that the third quarter summary report of financial results from operations to September 30, 2000 be received for information.
CARRIED
FIRE PROTECTION
Extension Fire Agreement Renewal.
MOVED Director Stanhope, SECONDED Director Hamilton, that the Chairperson and General Manager, Corporate Services be authorized to execute a service agreement with the Extension and District Volunteer Fire Department for the five year period ending November 24, 2005.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Area �A� Parks, Recreation and Greenspace Advisory Committee.
MOVED Director Elliott, SECONDED Director Stanhope, that the minutes of the Area �A� Parks, Recreation & Greenspace Advisory Committee meetings held May 18, June 22 and September 21, 2000, be received for information.
CARRIED
Area �G� Parks, Recreation and Greenspaces Advisory Committee.
MOVED Director Stanhope, SECONDED Director Hamilton, that the minutes of the Area �G� Parks, Recreation and Greenspaces Advisory Committee meeting held September 25, 2000 be received for information.
CARRIED
Gabriola Island Parks and Recreation Commission.
MOVED Director Stanhope, SECONDED Director Sperling, that the minutes of the Gabriola Island Parks and Recreation Commission meetings held October 23 and October 30, 2000 be received for information.
CARRIED
MOVED Director Stanhope, SECONDED Director Sperling, that the following Grants-in-Aid applications be approved:
People for a Healthy Community � the Gathering Place $ 1,000
Gabriola Moving Theatre � Lantern Making 600
Friends of the Terry Fox Run 500
Earth Day 450
Earth Muffin Productions � Teen Theatre Group 475
The Gabriola Island Firemen�s Association 1,000
Earth Muffin Productions � Disco for Children 700
CARRIED
Grants-in-Aid Committee.
MOVED Director Stanhope, SECONDED Director Hamilton, that the minutes of the Grants-in-Aid Committee meeting held October 30, 2000, be received for information.
CARRIED
Director Hamilton left the meeting citing a possible conflict of interest with the next item.
School District 68
MOVED Director Haime, SECONDED Director Krall, that grants be awarded as follows:
Budgets Minor Fastball $ 500
Nanaimo Search & Rescue Society 2,039
CARRIED
Director Hamilton rejoined the meeting.
School District 69
MOVED Director Stanhope, SECONDED Director Westbroek, that grants be awarded as follows:
District 69 Society of Allied Support Groups $ 400
Fanny Bay Salmonid Enhancement Society 200
Janus Theatre Society of Parksville 803
Oceanside Community Arts Council (D69 Arts Council) 500
Parksville Seniors� Activity & Drop-in Centre Society 5,000
The Sandpiper Singers 200
CARRIED
LATE ITEM
ADMINISTRATION
Application for a Permanent Change to a Liquor Licence � French Creek House � Area G.
MOVED Director Stanhope, SECONDED Director McLean, that the Liquor Control and Licencing Branch be informed that the Board has no objection to the French Creek House application to amend its Liquor Licence to expand their operating hours from 11:00 am to 1:00 am on Fridays and Saturdays.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Intergovernmental Advisory Committee.
MOVED Director Macdonald, SECONDED Director Korpan, that the minutes of the Intergovernmental Advisory Committee meeting held October 25, 2000, be received for information.
CARRIED
ADMINISTRATOR�S REPORT
Bulk Water Supply � Phase III, Fairwinds/West Bay Flow Control Building Tender Award.
MOVED Director Macdonald, SECONDED Director Sherry, that the "Nanoose Bulk Water Supply Main, Phase III, Fairwinds/West Bay Flow Control Building" be awarded to Fournier Excavating Ltd. for the tendered price of $110,099.51.
CARRIED
2001 Provisional Budget.
MOVED Director McLean, SECONDED Director Westbroek, that the report on the 2001 Provisional Budget be received for information and be forwarded to the Standing Committee budget presentations.
CARRIED
IN CAMERA
MOVED Director Sherry, SECONDED Director McNabb, that pursuant to Section 242.2 (e) and Section 242.2 (h) of the Local Government Act the Board proceed to an In Camera meeting to consider a matter of acquisition of land and a matter of litigation affecting the Regional District.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:25 PM.
___________________________________ _________________________________________
CHAIRPERSON GENERAL MANAGER, CORPORATE SERVICES