Present:

Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director D. Rispin City of Nanaimo
Director L. McNabb City of Nanaimo
Alternate
Director R. Cantelon City of Nanaimo
Alternate
Director S. Lance City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
C. Mason General Manager, Corporate Services
M. Donnelly Manager, Transportation Services
N. Tonn Recording Secretary

DELEGATIONS

Annette Tanner re Little Qualicum River Park/Trail Proposal.

Ms. Tanner thanked the Corporate and Community Services Committee and staff for their immediate attention to the proposed logging in the Little Qualicum River gully and floodplain and addressed points in the present parks proposal report in this evening�s agenda. A request was made to the Board to defer consideration of the staff report to allow for further input.

Ron Smid, re Little Qualicum River Park/Trail Proposal.

Richard Boise, speaking on behalf of Mr. Smid, noted the number of small animals, rare and semi-rare trees and plants and a cougar "scratching post" which were sited while assessing Lot 10.

MINUTES

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Corporate & Community Services Committee meeting held on Tuesday, July 4, 2000 be adopted.
CARRIED

ADMINISTRATION

Application for a Temporary Change to a Liquor Licence � Cassidy Inn � Area A.

MOVED Director Rispin, SECONDED Director Cantelon, that the Cassidy Inn�s request for a temporary change to their Liquor Licence to provide for an extended patio area for their Show �n Shine event scheduled for September 10, 2000 be approved.

CARRIED

EMERGENCY PLANNING

RDN Emergency Plan � Role and Responsibilities.

MOVED Director McNabb, SECONDED Director McLean,:

1. That the Board not amend the "Regional District of Nanaimo Emergency Plan, 1998" and continue to provide only that response to emergencies which are Level 3 or higher, and;

2. That staff be directed to prepare a report which sets out a 3 year plan for increasing the level of service of the Emergency Program to address the expanding role of this function.

CARRIED

Director Hamilton requested that the Emergency Plan be amended to clarify Section 1.2.2 � Scope, to avoid future misunderstanding of this section.

FINANCE

Second Quarter Operating Results for 2000.

MOVED Director Sherry, SECONDED Director McNabb, that the second quarter summary report of financial results from operations to June 30^th, 2000 be received for information.

CARRIED

RECREATION & PARKS

Little Qualicum River Park Proposal.

MOVED Director Holme, SECONDED Director McNabb, that the Little Qualicum River Park Proposal report be deferred to the October 3rd Corporate and Community Services Committee meeting.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Gabriola Island Parks and Recreation Commission.

MOVED Director Sperling, SECONDED Director Rispin, that the minutes of the Gabriola Island Parks and Recreation Commission meeting held July 17, 2000 be received for information.

CARRIED

Executive Committee.

MOVED Director Holme, SECONDED Director Sherry, that the minutes of the Executive Committee meeting held July 10, 2000 be received for information.
CARRIED

Procedure Bylaw No. 1199.01 � Rules of Conduct Amendment.

MOVED Director McNabb, SECONDED Director Sherry,:

1. That the Board Procedure Bylaw be amended to include officers and employees within Section 3 � Rules of Conduct of the bylaw, and that late delegations be required to submit written requests by 1:00 pm on the day of the meeting in order to be included on an "Addendum".

2. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1199.01, 2000" be introduced and read three times.

3. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1199.01, 2000" be adopted.

MOVED Director McNabb, SECONDED Director Westbroek, that the new section 4(4) of the Rules of Conduct be amended to read:
"A member who contravenes s4(3) may be suspended or removed from the remainder of a meeting at which the offensive language was spoken, by the Chairperson, upon two-thirds vote of the Board."

CARRIED

The question was called on the main motion as amended.

The motion CARRIED.

Procedure Bylaw No. 1199.02 � Limiting Delegations Amendment.

MOVED Director Sherry, SECONDED Director McNabb,:

1. That the Board Procedure Bylaw be amended to state that when more than 6 delegations appear on a committee or board agenda, all delegations shall be limited to 5 minutes each to make their presentations.
2. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1199.02, 2000" be introduced and read three times.
3. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1199.02, 2000" be adopted.
4. That delegations speaking on subjects pertaining to an item which is on the agenda be placed at the beginning of the meeting, and delegations speaking on items which are not on the agenda be placed at the end of the meeting.

A request was made for a recorded vote.

MOVED Director Macdonald, SECONDED Director Rispin, that item No. 1 be amended to add the words "on the same subject" between the words "delegations" and "appear".

A request was made for a recorded vote.

The motion CARRIED with Directors Holme, Hamilton, Quittenton, Sherry, Macdonald, Holdom, McNabb, Lance, Rispin and Stanhope voting in the affirmative and Directors Westbroek, Haime, Sperling, Elliott, McLean and Cantelon voting in the negative.

MOVED Director Holdom, SECONDED Director Haime, that the number of delegations permitted be amended to "10" from "6".

DEFEATED

MOVED Director Westbroek, SECONDED Director Haime, that item No. 4 in the main motion be deleted.

MOVED Director Hamilton, SECONDED Director McLean, that Procedure Bylaw No. 1199.02 � Limiting Delegations Amendment be referred back to the Executive Committee.

CARRIED

Policy for Distribution of Agenda.

Staff advised that they are preparing a report providing a review of the "Distribution of Agenda" Policy for consideration at a future Corporate and Community Services Committee meeting.

NEW BUSINESS

District 69 Ice Time Availability.

MOVED Director McLean, SECONDED Director Quittenton,:

1. That the District 69 Recreation Commission report to the Board of the Regional District of Nanaimo prior to the end of the year on the costs, time frame, and the acceptability of the City of Parksville for a lease agreement to twin the District 69 Arena.

2. That the Commission consider any other reasonable private sector proposals that may come forward within this time period to provide the required additional ice time.

MOVED Director Sherry, SECONDED Director Rispin, that this item be referred to the next Development Services Committee meeting.

CARRIED

LATE ITEMS

COMUNICATIONS/CORRESPONDENCE

Egon Kuhn, Helen Sims, Michelle Jones, Ken Kyler, Parksville Development & Construction Association, re Procedure Bylaw No. 1199.02, Limiting Delegations Amendment.

MOVED Director Sherry, SECONDED Director Quittenton, that the correspondence from Egon Kuhn, Helen Sims, Michelle Jones, Ken Kyler, Parksville Development & Construction Association regarding Procedure Bylaw No. 1199.02, be received for information.

CARRIED

Helen Sims, Sims Associates Land Surveying Ltd., re Procedure Bylaw No. 1199.02 � Limiting Delegations Amendment.

MOVED Director Sherry, SECONDED Director Quittenton, that the correspondence from Helen Sims regarding Procedure Bylaw No. 1199.02, be received for information.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.
CARRIED

TIME: 8:35 P. M.