Present:

Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Alternate
Director J. Ruitenbeek Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Alternate
Director J. English Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director D. Rispin City of Nanaimo
Director L. McNabb City of Nanaimo
Alternate
Director S. Lance City of Nanaimo
Director B. Holdom City of Nanaimo
Alternate
Director R. Cantelon City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly General Manager, Community Services
C. Mason General Manager, Corporate Services
F. McFarlane Recording Secretary

DELEGATIONS

Annette Tanner re Parks Plan.

Ms. Tanner spoke on the importance of protecting and managing recreational assets such as the Little Qualicum River. She requested that the Regional District of Nanaimo consider a proposal to include the Little Qualicum River forested floodplain on the west and the Little Qualicum River steep ravine gully below the railway trestle on the east in the RDN Parks Plan.

MOVED Director Westbroek, SECONDED Director Holdom, that the delegation be received.

CARRIED

MINUTES

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Corporate & Community Services Committee meeting held on Tuesday, May 2, 2000 be adopted.
CARRIED

COMMUNICATION/CORRESPONDENCE

Ulli Watkiss, City Clerk, City of Vancouver, re Cigarette Smoking.

MOVED Director Sherry, SECONDED Director McLean, that the correspondence from Ulli Watkiss, City Clerk, City of Vancouver, with respect to cigarette smoking, be received.

CARRIED

UNFINISHED BUSINESS

From the June 13, 2000 Board Meeting.

MOVED Director McLean, SECONDED Director Westbroek, that:

Whereas there are significant office and meeting space limitations which exist at the current Hammond Bay Road location; and

Whereas the other alternative available to the Board in establishing boardroom locations in Parksville and/or Downtown Nanaimo have high operating and capital costs and other incidental expenses; and

Whereas the Board has made a commitment in its 2000 � 2002 Strategic Plan to ensure public accountability through improving the awareness of its residents in the role, functions and identity of the RDN;

Therefore, be it resolved that the Board approve the contribution of $315,000 from the building Reserve Fund to proceed with the construction of a joint use boardroom at the RDN Administration Office and use this facility exclusively for board meeting; and utilize the balance of the reserve fund for the construction of administrative offices at this location and pursue partnerships to offset the construction costs.

A recorded vote was requested.

MOVED Director Westbroek, SECONDED Director McLean that any unspent funds from the Building Reserve Fund left over after the proposed construction be returned proportionately to the participating municipalities and electoral areas.

The question was called on the main motion as amended.

The motion was CARRIED with Directors English, Hamilton, Quittenton, Westbroek, Haime, Ruitenbeek, Elliott, McLean and Stanhope voting in the affirmative and Directors Sherry, Macdonald, Holdom, McNabb, Lance, Cantelon and Rispin voting in the negative.
CARRIED

Community Use Meeting Facilities Proposal.

MOVED Director Sherry, SECONDED Director McNabb, that:

1. That the Board endorse the "Community Use Meeting Facilities" proposal as presented;

2. That correspondence be sent to the City of Parksville advising that the Regional District of Nanaimo wishes to rent boardroom meeting space at the Parksville Civic & Technology Centre for its regular Committee & Board meetings for a total of four years, to be rotated every third year beginning in January/February 2001;
3. That the City of Parksville be further advised that the Regional District of Nanaimo is prepared to pay, in advance, a total rental cost of $40,000 for use of the facility over this period and that an additional $10,000 will be provided to the City of Parksville to be put towards the acquisition of equipment and furnishings necessary to accommodate the additional seating requirements of the Board;
4. That correspondence be sent to the City of Nanaimo advising that the Regional District of Nanaimo supports the development of a community use meeting facility in downtown Nanaimo and that it commits $200,000 to the development of this facility utilizing funds from the Regional District�s Building Reserve Fund;
5. That staff be directed to prepare the necessary bylaws authorizing the removal of funds from the Building Reserve Fund to proceed with: (a) the construction of the RDN Administration Office addition; (b) the payment of $50,000 to the City of Parksville for use of its new meeting facilities; and (c) the commitment of $200,000 to partner with the City of Nanaimo for the purpose of developing a community use meeting facility in downtown Nanaimo.

6. That staff be directed to prepare a report for the Board�s consideration outlining the options and costs involved in purchasing "RDN information kiosks" for placement in locations throughout the Regional District to enhance the RDN�s presence and identity within the region.

A recorded vote was requested.

The motion was CARRIED with Directors English, Quittenton, Sherry, Macdonald, Holdom, McNabb, Lance, Cantelon and Rispin voting in the affirmative and Directors Hamilton, Westbroek, Haime, Ruitenbeek, Elliott, McLean and Stanhope voting in the negative.

Wide Area Network � Request for Proposals.

MOVED Director Rispin, SECONDED Director Sherry, that the Regional District of Nanaimo accept the proposal from Telus to implement a wide area network infrastructure connecting the District head office and the District 69 facilities (Ravensong Pool/Parksville Arena) for a term of 5 years at a cost of $52,873.20 per year.
CARRIED

ADMINISTRATION

Crime Prevention.

MOVED Director Westbroek, SECONDED Director Macdonald, that once Bill 14 has been enacted, staff bring forward a report with a proposed establishing bylaw for the Board�s consideration for establishing a community policing/crime prevention function which could provide an ongoing source of funding for crime prevention programs, such as Victims� Assistance, Restorative Justice, Citizens on Patrol, Crimestoppers and Community Policing.

CARRIED

Northwest Bay Road Intersections Streetlighting Local Service Area Bylaw 1211.

MOVED Director English, SECONDED Director Macdonald, that the Board abandon "Northwest Bay Road Intersections Streetlighting Local Service Area Establishment Bylaw No. 1211, 2000" as a result of the counter petition process.

CARRIED

�

EMERGENCY PLANNING

Role of RDN Emergency Coordinator.

Mr. Daniels spoke briefly on the role of the RDN Emergency Coordinator and the expectations of the Board for this position as a result of recent media reports on a drowning at the Nanaimo River. He advised that a report will be brought forward to the August Corporate and Community Services Committee meeting clarifying the role of the RDN.

FINANCE

Relending Rates for Debenture Debt.

MOVED Director Holdom, SECONDED Director McNabb, that the Nanaimo Regional Hospital District authorize the Municipal Finance Authority to lock in relending rates for issue 72 upon authorization from the Manager of Financial Services.

CARRIED

FIRE PROTECTION

Request for Cost Sharing for Rescue Vehicle from Deep Bay Improvement District.

MOVED Director Quittenton, SECONDED Director McNabb, that the Board endorse the following resolution on rescue services on rural highways and it be forwarded to the UBCM:

RESOLUTION REGARDING RESCUE SERVICES ON RURAL HIGHWAYS

WHEREAS the provision of emergency rescue and fire services on roadways outside of local government boundaries is a Provincial responsibility;

AND WHEREAS, although many local governments in British Columbia provide emergency rescue assistance through the First Responder program to roads and highways within a reasonable distance of their boundaries, there is no compensation from the Province for the cost of equipment purchased to provide these services;

THEREFORE BE IT RESOLVED that where volunteer fire departments are requested to provide emergency services outside of fire protection boundaries that the Provincial Government establish a means whereby local governments will be fully compensated for services and equipment necessary to provide such response.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that the request from the Deep Bay Improvement District to fund rescue equipment for its volunteer fire department be denied.
CARRIED

Repeal of Nanoose Open Burning Regulatory Bylaw.

MOVED Director English, SECONDED Director Westbroek, that the "Nanoose Fire Protection Local Service Area Outdoor Burning Repeal Bylaw No. 1222, 2000" be introduced, read three times and advertised in accordance with Section 839 of the Municipal Act.

CARRIED

HOSPITAL

Capital Expenditure Borrowing Bylaw for Phase II.

MOVED Director Holdom, SECONDED Director McNabb,:

1. That "Nanaimo Regional Hospital District (Phase II Completion) Capital Bylaw No. 119, 2000" be introduced for first three readings.
2. That "Nanaimo Regional Hospital District (Phase II Completion) Capital Bylaw No. 119, 2000" having received first three readings be adopted.

CARRIED

Capital Expenditure Bylaw for Year 2000 Capital Equipment Grants.

MOVED Director Holdom, SECONDED Director McNabb,:

1. That "Nanaimo Regional Hospital District (Capital Equipment) Capital Expenditure Bylaw No. 120, 2000" be introduced for first three readings.

2. That "Nanaimo Regional Hospital District (Capital Equipment) Capital Expenditure Bylaw No. 120, 2000" having received first three readings be adopted.

CARRIED

RECREATION & PARKS

Proposal to Gain Access Over Three Beach Access Road Allowances on Gabriola Island.

MOVED Director Ruitenbeek, SECONDED Director McNabb, that the Regional District of Nanaimo apply to the Ministry of Transportation and Highways for a Permit to Access Water at the three specified locations in Electoral Area �B�.

CARRIED

Regional Park Development Cost Charges Program and Bylaw.

MOVED Director McNabb, SECONDED Director Westbroek,:

1. That the Development Cost Charges Program for Regional Parks be approved.

2. That "Regional District of Nanaimo Regional Parks Development Cost Charge Bylaw No. 1205, 2000" be given first three readings and forwarded to the Inspector of Municipalities for approval.

CARRIED

Green�s Landing Wharf, Gabriola Island.

MOVED Director Ruitenbeek, SECONDED Director Quittenton, that staff be directed to accept Public Works Canada�s offer as outlined with an $11,000 payment, in lieu of demolition, to the Regional District of Nanaimo, and, further, that this acceptance is subject to Public Works Canada entering into an agreement that adequately addresses wharf management issues.
CARRIED

Cedar School and Community Enhancement Society Agreement.

MOVED Director Elliott, SECONDED Director Macdonald, that the Regional District enter into an agreement and provide $38,000 in Electoral Area �A� grant in aid funds to the Cedar School and Community Enhancement Society to upgrade and manage the old Cedar school for community purposes.

CARRIED

SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS

Status Reports.

MOVED Director Sherry, SECONDED Director McNabb, that the Special Event/Special Occasion Status Report be received for information.

CARRIED

Special Occasion License Application.

Lantzville Mine Town Days � July 15, 2000 � Area D.

MOVED Director Haime, SECONDED Director Quittenton, that the Board approve the Lantzville Volunteer Fire Department Social Committee�s request for the issuance of a one (1) day special occasion license to operate a beer garden at Mine Town Days on July 15, 2000.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

District 69 Recreation Commission.

MOVED Director McLean, SECONDED Director Westbroek, that the minutes of the District 69 Recreation Commission meeting held June 15, 2000 be received for information.
CARRIED

MOVED Director McLean, SECONDED Director Westbroek, that the four electoral area grants be released in the amounts as reported in the minutes of the March 17, 2000 meeting, after an application with an explanation of the intended use of 2000 has been approved by the Grants-in-Aid Committee and that the additional $625 for Electoral Area "F" for 2000 be maintained and released in a similar manner pending the outcome of additional applications received from interested parties in Electoral Area "F".
CARRIED

Gabriola Island Parks and Recreation Commission.

MOVED Director Ruitenbeek, SECONDED Director Haime, that the minutes of the Gabriola Island Parks and Recreation Commission meeting held June 19, 2000 be received for information.

CARRIED

MOVED Director Hamilton, SECONDED Director McLean, that the motion for the Community and Corporate Services Committee to endorse a request to the Regional Board from the G.I.P.R.C. to proceed with application to the Ministry of Transportation and Highways for permits for "access to water: and/or "permits to construct" relating to three specific beach accesses located on Gabriola Island be deleted due to redundancy.
CARRIED

Area A Parks, Recreation and Greenspaces Advisory Committee.

MOVED Director Elliott, SECONDED Director McNabb, that the minutes of the Area A Parks, recreation and Greenspaces Advisory Committee meeting held June 22, 2000 be received for information.
CARRIED

Area G Parks, Recreation and Greenspaces Advisory Committee.

MOVED Director Macdonald, SECONDED Director Sherry, that the minutes of the Area G Parks, recreation and Greenspaces Advisory Committee meeting held June 14, 2000 be received for information.

CARRIED

BUSINESS ARISING FROM DELEGATIONS

Little Qualicum River Acquisition Proposal

MOVED Director Westbroek, SECONDED Director Quittenton, that staff be requested to prepare a report on including the forested floodplain on the west of Little Qualicum River and the Little Qualicum River steep ravine gully below the railway trestle on the east in the RDN Parks Plan.

CARRIED

Ecologically Sensitive Areas Correspondence

MOVED Director Holdom, SECONDED Director Westbroek that staff be requested to write to Environment Canada and to the Ministry of Environment to ask them how they are prepared to protect this ecologically sensitive area.
CARRIED

ADJOURNMENT

MOVED Director Holdom, SECONDED Director McNabb, that this meeting terminate.
CARRIED

TIME: 9:22 P. M.