Present:
Director G. Holme Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director D. Quittenton Electoral Area H
Alternate
Director A. Duggan City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director D. Rispin City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly Gen. Mgr. of Community Services
D. Trudeau Mgr. of Liquid Waste
B. Lapham Gen. Mgr. of Development Services
C. Mason Gen. Mgr. of Corporate Services
M. Pearse Mgr. of Administrative Services
DELEGATIONS
Sandra Verley, re Uses on ALR Land � Area F.
Ms. Verley expressed her concerns with respect to the PQ Flyers Club using ALR land on Lot 44 Swyane Road for the flying of model airplanes and the effect that this use is having on farming activities. Ms. Verley requested that the Board write a letter to the ALC regarding the inappropriate use of ALR lands.
Bradley Ledwidge & Nadja Solera, re Bylaw 500.
Ms. Solera voiced her concerns with respect to the number of trailers that are being located on the adjoining property on weekends and questioned regulations available to her in preventing this activity.
Lesley Lacaille, Don Kennedy & Greville Ferguson, re Whiskey Creek Water � Area F.
Ms. Lacaille provided a history of the water problems being encountered by the Whiskey Creek water users since 1993 and asked for the Board�s support in the application for a $10,000 local government grant for the Whiskey Creek Water Utility Asset Condition Study.
Robin Douglas, re Section 700 Filing � Area D.
Mr. Douglas requested an extension to complete his outstanding deficiencies.
LATE DELEGATION
MOVED Director Stanhope, SECONDED Director Rispin, that the following delegation be permitted to address the Board.
CARRIED
Murray Hamilton, re Horne Lake License Holders Association Request for Approval of a �Shared Interest� Ownership Structure � Area H.
Mr. Hamilton requested support of the proposed "shared interest sale� agreement for the property surrounding Horne Lake.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Board meeting held on Tuesday, May 9, 2000, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
John Mansell, re ALR Exclusion Application No. 9916 � Munro � Area F.
MOVED Director McLean, SECONDED Director Stanhope, that the correspondence from John Mansell with respect to ALR exclusion application No. 9916, be received.
CARRIED
UNFINISHED BUSINESS
For Adoption.
Bylaw No. 500.242.
MOVED Director Rispin, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.242, 1998" be adopted as amended.
CARRIED
Bylaw No. 500.260.
MOVED Director Stanhope, SECONDED Director Hamilton, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.260, 2000" be adopted.
CARRIED
Bylaw Nos. 814.05, 974.01, 1007.02, 1055.01, 1115.01, 1116.01, 1118.02, 1148.01 & 1152.01.
MOVED Director Stanhope, SECONDED Director Hamilton, that "Regional District of Nanaimo Englishman River Official Community Plan Bylaw Amendment Bylaw No. 814.05, 1000" be adopted.
CARRIED
MOVED Director Haime, SECONDED Director Stanhope, that "Regional District of Nanaimo Lantzville Official Community Plan Bylaw Amendment Bylaw No. 974.01, 2000" be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Sherry, that "Regional District of Nanaimo Shaw Hill-Deep Bay Official Community Plan Bylaw Amendment Bylaw No. 1007.02, 2000" be adopted.
CARRIED
MOVED Director Haime, SECONDED Director McNabb, that "Regional District of Nanaimo East Wellington-Pleasant Valley Official Community Plan Bylaw Amendment Bylaw No. 1055.01, 2000" be adopted.
CARRIED
MOVED Director Stanhope, SECONDED Director Hamilton, that "Regional District of Nanaimo French Creek Official Community Plan Bylaw Amendment Bylaw No. 1115.01, 2000" be adopted.
CARRIED
MOVED Director Stanhope, SECONDED Director Elliott, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw Amendment Bylaw No. 1116.01, 2000" be adopted.
MOVED Director Stanhope, SECONDED Director Sherry, that "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw Amendment Bylaw No. 1118.02, 2000" be adopted.
CARRIED
MOVED Director Hamilton, SECONDED Director Sherry, that "Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Bylaw Amendment Bylaw No. 1148.01, 2000" be adopted.
CARRIED
MOVED Director Stanhope, SECONDED Director Krall, that "Regional District of Nanaimo Electoral Area �F� Official Community Plan Bylaw Amendment Bylaw No. 1152.01, 2000" be adopted.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Hamilton, Quittenton, Westbroek, Sherry, Duggan, Holdom, McNabb, Elliott, Krall, Korpan, Rispin and Stanhope voting in the affirmative and Directors Haime and McLean voting in the negative.
Bylaw No. 821.04.
MOVED Director McLean, SECONDED Director Sherry, that "Errington Fire Protection Local Service Area Amendment Bylaw No. 821.04, 2000" be adopted.
CARRIED
Bylaw No. 975.17.
MOVED Director Sherry, SECONDED Director Holdom, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.17, 2000" be adopted.
CARRIED
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Hamilton, SECONDED Director McNabb, that the minutes of the regular Development Services Committee meeting held May 16, 2000 be received for information.
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Hamilton, SECONDED Director Quittenton, that a notice be filed against the title of Lot 1, Section 24, Nanaimo District, Gabriola Island, Plan 23166, 175 Jones Way, Electoral Area �B�, owned by A. Fitzgerald and H. Sirlin pursuant to Section 700 of the Municipal Act and that if the deficiencies are not rectified within ninety (90) days, legal action will be pursued.
MOVED Director Sperling, SECONDED Director McLean, that the filing be deferred for 90 days.
DEFEATED
MOVED Director Korpan, SECONDED Director Rispin, that legal action be deferred for 180 days.
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
MOVED Director Haime, SECONDED Director Holdom, that a notice be filed against the title of Lot 29, Sections 17 & 18, Range 3, Mountain District, Plan 26264, 3596 Ranch Point Road, Electoral Area �D�, owned by R. Douglas pursuant to Section 700 of the Municipal Act after the building permit has expired and that if the deficiencies are not rectified within ninety (90) days following the filing, legal action will be pursued
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATION
Application No. 0008 � Lantzville Properties Ltd. � 7197 Lantzville Road � Area D.
MOVED Director Hamilton, SECONDED Director Haime, that Development Permit Application No. 0008 submitted by Lantzville Properties Ltd. for the property legally described as Lot 1, District Lot 27-G, Wellington District, Plan 29352 be approved subject to conditions outlined in Attachment �5�, amended to include "Maintenance of pedestrian walkway located in front of parking area and at the side of the building", and the notification requirements pursuant to the Municipal Act.
CARRIED
DEVELOPMENT VARIANCE PERMITS
Application No. 0004 � Crow & Gate Pub Ltd. � 2313 Yellow Point Road � Area A.
MOVED Director Hamilton, SECONDED Director Elliott, that Development Variance Permit No. 0004 submitted by Crow & Gate Pub Limited for the property legally described as Lot 1, Section 9, Ranges 2 and 3, Cedar Land District, Plan 24930 be approved subject to conditions outlined in Schedule �1� and the notification requirements pursuant to the Municipal Act.
CARRIED
Application No. 0005 � Kingston/Coursley � 7166 Sebastion Road � Area D.
MOVED Director Hamilton, SECONDED Director Haime, that Development Variance Permit Application No. 0005 submitted by Vincent Iameo of Architrave on behalf of Gary Kingston and Judy Coursley, for the property legally described as Lot B, District Lot 54, Nanoose District, Plan VIP64750, to vary the minimum setback requirements of Section 6.3 8 (a)(I), which requires 18.0 m horizontal distance from a stream centerline to 8.5 m from the centerline of Stewart Creek to permit the construction of a residence on the property, be approved, subject to notification requirements pursuant to the Municipal Act.
CARRIED
FRONTAGE RELAXATION
Request for 10% Perimeter Frontage Relaxation � JE Anderson/D & S McGillivary and G & B Moxley � 1602, 1620, 1626 & 1630 Vowels Road � Area A.
MOVED Director Hamilton, SECONDED Director Elliott, that the request from JE Anderson and Associates, BCLS, on behalf of D & S McGillivery and G & B Moxley, to relax the minimum 10% perimeter frontage requirement for proposed Lot A as shown on the Plan of Proposed Subdivision of the Lots 6 and 7, Section 9, Range 3, Cranberry District, Plan 725, be approved.
CARRIED
OTHER
Nanaimo Airport Parallel Taxiway Proposal � Area A.
MOVED Director Hamilton, SECONDED Director McNabb, that the Regional District of Nanaimo support the proposed construction of an expanded parallel taxiway to improve the safety and efficiency of airport operations as proposed by the Nanaimo Airport Commission.
CARRIED
ENVIRONMENTAL SERVICES STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director Korpan, that the minutes of the Environmental Services Committee meeting held May 23, 2000, as amended, be received for information.
CARRIED
LIQUID WASTE
Greater Nanaimo Pollution Control Centre � Digester Repairs � Award Contract.
MOVED Director Sherry, SECONDED Director Rispin, that the Regional District of Nanaimo award the Greater Nanaimo Pollution Control Centre, Digester Roof Repairs, for the tendered amount of $277,491.66, to Tory and Sons.
CARRIED
Chase River Pumping Station Upgrade � Award Contract.
MOVED Director Sherry, SECONDED Director Rispin, that the Regional District of Nanaimo award Chase River Pumping Station Upgrade, for the tendered amount of $182,880.00, to Gammy Ventures.
CARRIED
Biosolids Management Plan.
MOVED Director Sherry, SECONDED Director Rispin, that the workplan for biosolids be received.
CARRIED
UTILITIES
Whiskey Creek Water System Assessment.
MOVED Director Sherry, SECONDED Director Rispin, that the Board support an application to Municipal Affairs for a $10,000 local government grant for the Whiskey Creek Water Utility Asset Condition Study and if the application is approved, to supplement the grant by up to $5,000.00 from the Feasibility Fund.
CARRIED
Application for Inclusion in French Creek Sewer Local Service Area � Lot 61, Plan 26477, Barclay Crescent � Area G.
MOVED Director Sherry, SECONDED Director Krall, that the following application for inclusion into the French Creek Sewer Local Service Area be approved:
Barclay Crescent, Lot 61, DL 28, Nanoose Land District, Plan 26472
CARRIED
MOVED Director Sherry, SECONDED Director Stanhope, That "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.13, 2000" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Sherry, SECONDED Director Stanhope, That "French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.23, 2000" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
SOLID WASTE
Church Road Transfer Station � Site Improvements � Award Contract.
MOVED Director Sherry, SECONDED Director McLean, that the 2000 Church Road Transfer Station Site Improvements contract be awarded to Lind Construction for the tendered price of $130,180.37.
CARRIED
COMMISSIONS
Gabriola Island Recreation and Parks Commission.
MOVED Director Sperling, SECONDED Director Krall, that the minutes of the Gabriola Island Recreation and Parks Commission meetings held May 15 and May 29, 2000, be received for information.
CARRIED
MOVED Director Sperling, SECONDED Director Haime, that grants be approved to the following organizations:
Gabriola Home Learners Association $ 250
Gabriola Soccer Association $ 1,000
Friday Study Group $ 1,000
Gabriola Community Arts Council $ 400
Huxley Park Association $ 1,000
Friends of the Library $ 300
Islander Days $ 748
Teen Action Group $ 1,000
CARRIED
District 69 Recreation Commission.
MOVED Director McLean, SECONDED Director McNabb, that the minutes of the District 69 Recreation Commission meeting held May 18, 2000, be received for information.
CARRIED
MOVED Director Quittenton, SECONDED Director Westbroek, that $6,000 of Community Agreement funding be approved for the Deep Bay Yacht Club Junior Sailing Program and that an Agreement be developed with the Deep Bay Yacht Club for the program to include expectations for the evaluation of the 2000 program.
CARRIED
MOVED Director McLean, SECONDED Director Krall, that the following youth grants-in-aid be approved:
Arrowsmith Cricket Club $ 400
Arrowsmith Mountain Bike Club $ 1,000
Kidsfest $ 1,000
Nights Alive $ 500
Oceanside Community Arts Council $ 500
Oceanside Track and Field Club $ 750
Parksville/Qualicum Pony Club $ 350
PASS/Woodwinds Science Trip $ 300
PASS/Woodwinds Adventure Program $ 350
Springboard Family Daycare $ 1,100
Women and Girls in Sport $ 1,250
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Community Use Meeting Facilities Proposal � Supplementary Report.
MOVED Director Holdom, SECONDED Director Duggan, that the Board endorse the "Community Use Meeting Facilities" Proposal as presented.
The motion was withdrawn.
MOVED Director Sherry, SECONDED Director Haime, that this item be referred to the next Corporate and Community Services Committee for discussion.
CARRIED
Board Room Building/Addition Committee.
MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the Board Room Building Addition Committee meetings held on May 16 and May 30, 2000, be referred to the next Corporate and Community Services Committee.
CARRIED
Aggregates Study Select Committee.
MOVED Director McNabb, SECONDED Director McLean, that the minutes of the Aggregates Study Select Committee meeting held May 23, 2000, be received for information.
CARRIED
Grants-in-Aid Committee.
MOVED Director Hamilton, SECONDED Director Haime, that the minutes of the Grants-in-Aid Committee meeting held May 30, 2000, be received for information.
CARRIED
School District 68
MOVED Director Hamilton, SECONDED Director Krall, that grants be awarded as follows:
Cedar Community Association $ 647
Cedar School & Community Enhancement Society $ 700
Cedar Seniors Drop-In $ 960
Nanaimo Search & Rescue $ 1,500
CARRIED
School District 69
MOVED Director Hamilton, SECONDED Director Westbroek , that grants be awarded as follows:
Canada Day in Qualicum Beach $ 625
District 69 Historical Society $ 500
District 69 Hospice Society $ 1,000
Forward House $ 600
Oceanside Radio Communications Association $ 820
Parksville-Qualicum Beach & District SPCA $ 600
Royal Canadian Air Cadets 893 Beaufort Squadron $ 500
Springboard Family Centre $ 1,720
Time Out for Tots & Moms $ 500
CARRIED
ADMINISTRATOR�S REPORT
Solid Waste Management Regional Landfill � Final Cell Expansion � Award Contract.
MOVED Director Sherry, SECONDED Director Stanhope, that the "200 Regional Landfill Cell Expansion" contract be awarded to CAP Ventures for the tendered price of $964,952.75.
CARRIED
Horne Lake Lands � Request for Approval of �Shared Interest Sale� � Area H.
MOVED Director Stanhope, SECONDED Director Rispin, that the request for approval of the sale of shared interests in lands surrounding Horne Lake be received.
CARRIED
MOVED Director Stanhope, SECONDED Director Krall, that the undertakings and terms of agreement offered by the Horne Lake Licensee Holders Association to be disclosed pursuant to the Real Estate Act, legally secured and conveyed to the RDN upon the completion of purchase of Parcels A & B, District Lot 251 and Block 40, Alberni District, be endorsed.
CARRIED
MOVED Director Stanhope, SECONDED Director Rispin, that consideration of approval of the sale of shared interests in lands described as Parcel B (DD339331) and Parcel A (DD33941) of District Lot 251, Alberni District except part in Plan 1735R and Plan 46602 be deferred to a Special Board meeting.
CARRIED
Special Occasion Application � Gabriola Island Community Hall Association (Annual Salmon Barbecue, August 12, 2000) � Area B.
MOVED Director Sperling, SECONDED Director Korpan, that the Board approve the Gabriola Island Community Hall Association�s request for the issuance of a one (1) day special occasion license to operate a beer garden at their Annual Salmon Barbecue on August 12, 2000.
CARRIED
Special Occasion Application � Vancouver Island Association for Injured Motorcyclists (Pig �n Fin 2000, August 18, 19 & 20, 2000) � Area F.
MOVED Director McLean, SECONDED Director Korpan, that the Board approve the Vancouver Island Association for Injured Motorcyclists� request for the issuance of a two (2) day special occasion license to operate a beer garden at Pig �n Fin 2000 on August 18, 19 and 20, 2000.
CARRIED
Special Event Application � Ocean Idlers Car Club � Nanaimo Regional Transit Shuttle Service (Ocean Idlers Car Club Car Show � Parksville, August 6, 2000).
MOVED Director Duggan, SECONDED Director Westbroek, that the Transit Special Events request by the Ocean Idlers Car Club for shuttle service to be provided on Sunday, August 6, 2000, be approved.
CARRIED
PC Request for Proposal Results and Analysis.
MOVED Director Sherry, SECONDED Director Stanhope, that the Regional District of Nanaimo purchase its PCs from Dell Computer Corporation according to the terms of the RFP for Personal Computers.
CARRIED
Wide Area Network Proposal Selection.
MOVED Director McLean, SECONDED Director Haime, that this item be referred to the next Corporate and Community Services Committee.
CARRIED
Security Issuing Bylaws � City of Nanaimo.
MOVED Director Holdom, SECONDED Director Krall, that "Regional District of Nanaimo (City of Nanaimo) Security Issuing Bylaw No. 1219, 2000" be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holdom, SECONDED Director Krall, that "Regional District of Nanaimo (City of Nanaimo) Security Issuing Bylaw No. 1220, 2000" be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
Transit Service Modifications � August 2000.
MOVED Director Duggan, SECONDED Director Holdom, that the proposed Transit service modifications within the Regional District be approved for implementation in August of 2000.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Use of ALR Land � Area F.
MOVED Director Krall, SECONDED Director Stanhope, that staff investigate and report on the issue of the use of ALR land by a model airplane flying group outlined by Ms. Verley in her earlier presentation at the next Development Services Committee meeting.
CARRIED
MOVED Director McLean, SECONDED Director Korpan, that the flying club be invited to attend the meeting.
CARRIED
ALR Exclusion Application No. 9916 � Munro � Area F.
MOVED Director Sherry, SECONDED Director Holdom, that the Board write a letter to the ALC advising that it is withdrawing its support of ALR Exclusion Application No. 9916.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Hamilton, Quittenton, Westbroek, Sherry, Haime, Duggan, Holdom, Krall, Korpan, Rispin and Stanhope voting in the affirmative and Directors Sperling, McNabb, Elliott and McLean voting in the negative.
Bylaw 500.
MOVED Director Krall, SECONDED Director Quittenton, that staff investigate and report to the July 18 Development Services Committee on the issues raised by Ms. Solera in her earlier presentation.
CARRIED
ADJOURNMENT
MOVED Director Stanhope, SECONDED Director Sherry, that this meeting adjourn to allow for an in camera meeting.
CARRIED
TIME: 9:20 PM.
IN CAMERA
MOVED Director Sherry, SECONDED Director Korpan, that pursuant to Section 242.2(1)(e) of the Municipal Act the Board proceed to an In Camera meeting.
CARRIED
The meeting reconvened at 9:35 PM.
Revised Purchase of Service Rules � Superannuation.
MOVED Director Sherry, SECONDED Director McNabb, that pursuant to Section 12(1)(b) of the Pension (Municipal) Act, that effective April 1, 2000 the Regional District of Nanaimo approves purchases of service as follows:
Current permanent employees:
CARRIED
ADJOURNMENT
MOVED Director McNabb, SECONDED Director Sherry, that this meeting terminate.
CARRIED
TIME: 9:36 PM
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CHAIRPERSON SECRETARY