REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE CORPORATE & COMMUNITY SERVICES
COMMITTEE MEETING HELD ON TUESDAY, MAY 2, 2000,
AT 7:33 P.M., IN THE CITY OF NANAIMO COUNCIL CHAMBERS,
455 WALLACE STREET, NANAIMO, B.C.

Present:
Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Alternate
Director J. English Electoral Area E
Director J. McLean Electoral Area F
Director R. Quittenton Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director D. Rispin City of Nanaimo
Director L. McNabb City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
N. Connelly General Manager, Community Services
C. Mason General Manager, Corporate Services
N. Avery Manager of Financial Services
N. Tonn Recording Secretary

LATE DELEGATIONS

MOVED Director Quittenton, SECONDED Director Rispin, that the following late delegations be permitted to address the Committee.

CARRIED

MOVED Director McLean, SECONDED Director McNabb, that Colin Springford be permitted to address the Committee as a late delegation.

CARRIED

Jack Benedict, Deep Bay Improvement District, re Fire Suppression Equipment.

Mr. Waldry and Mr. Benedict spoke on behalf of the Deep Bay Improvement District and stressed the need for additional fire suppression equipment for the Deep Bay Volunteer Fire Department to enable them to better service the need created by the addition of Highway 19 within their Fire Protection area. and requested financial support from the Regional District.

MOVED Director Krall, SECONDED Director McLean, that the delegation be received.

CARRIED

MOVED Director Krall, SECONDED Director Quittenton, that staff be instructed to review the request by the Deep Bay Improvement District with respect to financial assistance in the purchase of additional fire suppression equipment and prepare a report for the next Corporate and Community Services Committee meeting for consideration.

CARRIED

George Legg, re Growth Management Plan Monitoring Project.

Mr. Legg spoke in support of the Growth Management Plan Monitoring Project and noted that a growth management database will better assist government agencies in answering the questions and needs of the public and may also defer confrontational issues.

MOVED Director McNabb, SECONDED Director Quittenton, that the delegation be received.

CARRIED

Don Hubbard, re Soil Removal and Deposit Bylaw.

Mr. Hubbard spoke in opposition to the proposed Soil Removal and Deposit bylaw and urged the Board to refer the bylaw back to the Aggregate Study Select Committee for further input by the industry.

MOVED Director McNabb, SECONDED Director Quittenton, that the delegation be received.

CARRIED

Colin Springford, re Soil Removal and Deposit Bylaw.

Mr. Springford provided a brief history of the aggregate study process and noted that the general tone of the proposed bylaw is confrontational. The Board was urged to refer the bylaw back to the Aggregate Study Select Committee for further review.

MOVED Director Rispin, SECONDED Director Quittenton, that the delegation be received.

CARRIED

MINUTES

MOVED Director Rispin, SECONDED Director Sherry, that the minutes of the regular Corporate & Community Services Committee meeting held on Tuesday, April 4, 2000 be adopted.
CARRIED

COMMUNICATION/CORRESPONDENCE

Julia Macdonald, Mayor, City of Parksville, re the Parksville Community Economic Development Strategy.

MOVED Director Macdonald, SECONDED Director Sherry, that the correspondence from Julia Macdonald, Mayor, City of Parksville with respect to the Parksville Community Economic Development Strategy, be received.

CARRIED

UBCM, re 2000 Resolution Process.

MOVED Director Holdom, SECONDED Director Hamilton, that the correspondence from the Union of British Columbia Municipalities with respect to the 2000 resolution process, be received.

CARRIED

UNFINISHED BUSINESS

Aggregate Study � Implementation � Soil Removal and Deposit Bylaw Establishing Bylaw and Agreement.

The General Manager of Community Services provided a short presentation with respect to the Soil Removal and Deposit Bylaw and the aggregate study process.

MOVED Director Rispin, SECONDED Director Westbroek, that the Soil Removal and Deposit Bylaw Establishing Bylaw and Agreement be referred back to the Aggregate Study Select Committee for further review.

CARRIED

MOVED Director Krall, SECONDED Director Hamilton, that Directors Savage and Luchtmeijer be replaced with Directors Haime and Westbroek on the Aggregate Study Select Committee membership list.

CARRIED

ADMINISTRATION

Application for Temporary Change to a Liquor Licence � Cassidy Inn � Area A.

MOVED Director Rispin, SECONDED Director Westbroek, that the Cassidy Inn�s request for a temporary change to their Liquor Licence to provide for an extended patio for their Show �n Shine event scheduled for June 25, 2000, be approved.

CARRIED

1999 Public Bodies Information Report.

MOVED Director Sherry, SECONDED Director Holdom, that the 1999 Public Bodies Financial Information on supplier payments and employee remuneration be received for information.

CARRIED

Regional District of Nanaimo Officers Appointment and Delegation Bylaw No. 1204.

MOVED Director Quittenton, SECONDED Director Macdonald,:

That all agreements requiring formal Board resolution, as set out in the Municipal Act, shall continue to be forwarded to the Board for approval and authorized by the Chairperson and General Manager of Corporate Services. These agreements shall include, but are not limited to, the following:

Contract services where a contractor is the sole provider for a function (i.e., animal control);

Employment contracts for officer positions;

Land acquisition agreements;

Lease and/or licence agreements for buildings or land;

Mutual aid agreements.

That the "Regional District of Nanaimo Officers Appointment and Delegation Bylaw No. 1204, 2000" be introduced and read three times.

That the "Regional District of Nanaimo Officers Appointment and Delegation Bylaw No. 1204, 2000" be adopted.

A recorded vote was requested.

The motion CARRIED with Directors English, Hamilton, Westbroek, Sherry, Macdonald, Holdom, McNabb, Krall, Rispin and Stanhope voting in the affirmative and Directors Quittenton, Haime, Sperling, Elliott and McLean voting in the negative.

FINANCE

First Quarter Operating Results for 2000.

MOVED Director Rispin, SECONDED Director Westbroek, that the first quarter summary report of financial results from operations to March 31st, 2000 be received for information.

CARRIED

FIRE PROTECTION

Coombs-Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1215.

MOVED Director McLean, SECONDED Director McNabb,:

That "Coombs-Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1215, 2000" be introduced for three readings.

That "Coombs-Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1215, 2000" having received three readings be adopted.

CARRIED

Fire Services Agreement with Coombs-Hilliers Fire Department.

MOVED Director McLean, SECONDED Director McNabb, that the Chairperson and General Manager, Corporate Services be authorized to execute a service agreement with the Coombs-Hilliers Volunteer Fire Department for the five year period ending December 31, 2004.

CARRIED

HOSPITAL

Cost Sharing in Phase II Construction of Surgical/Perinatal Facilities.

MOVED Director Hamilton, SECONDED Director Holdom, that the Regional Hospital District confirm to the Health Region that it is prepared in principle to cost share in the Phase II project estimated at $23,855,794.

CARRIED

REGIONAL GROWTH MANAGEMENT

Growth Management Plan Monitoring Project Terms of Reference.

MOVED Director Krall, SECONDED Director Sherry,:

That the Terms of Reference for the Growth Management Plan Monitoring Project be approved.

That the Regional District of Nanaimo submit a planning grant application for $25,000 for the Growth Management Plan Monitoring Project to the Ministry of Municipal Affairs.

MOVED Director Quittenton, SECONDED Director Elliott, that the monitoring project be confined to the effect on physical growth and that the project be completed by two university students at a cost of $10,000 each.

A recorded vote was requested.

The motion was DEFEATED with Directors Quittenton, Elliott and McLean voting in the affirmative and Directors English, Hamilton, Westbroek, Sherry, Haime, Sperling, Macdonald, Holdom, McNabb, Krall, Rispin and Stanhope voting in the negative.

The question was called on the main motion.

The motion CARRIED.

Performance Review Committee Terms of Reference.

MOVED Director Rispin, SECONDED Director Krall, that the Terms of Reference for the Performance Review Committee be amended to specify that the Committee include eight electoral area residents and eight member municipality residents and the term of membership is two years.

CARRIED

City of Nanaimo Referral � Official Community Plan Amendments.

MOVED Director Holdom, SECONDED Director Rispin, that the Regional District indicate to the City of Nanaimo that it has no comments on the proposed amendments to the official community plan.

CARRIED

SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS

Status Report.

MOVED Director Rispin, SECONDED Director Sherry, that the Special Event/Special Occasion Status Report be received for information.

CARRIED

Special Occasion License Application.

Errington War Memorial Hall Association (Hi Neighbour Day, August 9, 2000) � Area F.

MOVED Director McLean, SECONDED Director Hamilton, that the Board approve the Errington War Memorial Hall Association�s request for the issuance of a one (1) day special occasion license to operate a beer garden at Hi Neighbour Day on August 19, 2000.

CARRIED

TRANSIT

Community Shuttle Service Ltd. � HandyDART Evening and Statutory Holiday Service Proposal.

MOVED Director Krall, SECONDED Director Sherry, that the report regarding Community Shuttle Services Evening and Statutory Holiday Service proposal be received for information and that the department continue with existing service levels and consideration of future expansions as outlined in the Transit Business Plan.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

District 69 Recreation Commission.

MOVED Director McLean, SECONDED Director English, that the minutes of the District 69 Recreation Commission meeting held April 13, 2000, be received for information.

CARRIED

MOVED Director McLean, SECONDED Director English, that grants be approved to the following organizations:
Mid Island Wheelchair Sport Club $ 400
Arrowsmith Mountain Bike Club $ 300
Parksville Beach Festival $ 300
Parksville Streamkeepers Society $ 300

CARRIED

Area G Parks, Recreation and Greenspaces Advisory Committee.

MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the Area G Parks, Recreation and Greenspaces Advisory Committee meeting held March 30, 2000 be received for information.

CARRIED

IN CAMERA

MOVED Director Sherry, SECONDED Director Hamilton, that pursuant to Section 242.2 (1)(j) of the Municipal Act the Committee proceed to an In Camera Meeting to consider items related to information that is prohibited from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act.

CARRIED

ADJOURNMENT

MOVED Director Westbroek, SECONDED Director McLean, that this meeting terminate.
CARRIED

TIME: 9:27 P. M.

CHAIRPERSON