Present:
Director G. Holme Chairperson
Director F. Garnish Electoral Area A
Director R. Loomis Electoral Area B
Director E. Hamilton Electoral Area C
Director I. Savage Electoral Area D
Director J. McLean Electoral Area F
Director J. Stanhope Electoral Area G
Director J. Duncan Electoral Area H
Director A. Duggan City of Parksville
Director B. Luchtmeijer Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director L. McNabb City of Nanaimo
Director D. Rispin City of Nanaimo
Director G. Korpan City of Nanaimo
Director J. Little City of Nanaimo
Director B. McGuffie City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
C. Mason Gen. Mgr. of Corporate Services
M. Pearse Mgr. of Administrative Services
BOARD MINUTES
MOVED Director Stanhope, SECONDED Director Garnish, that the minutes of the regular Board meeting held on Tuesday, August 10, 1999 be adopted.
CARRIED
UNFINISHED BUSINESS
Public Hearing.
MOVED Director Hamilton, SECONDED Director McGuffie, that the summary of Proceedings for the Public Hearing on "Regional District of Nanaimo Growth Management Plan Bylaw Amendment Bylaw No. 985.01, 1999" be received.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Luchtmeijer, Little, Duggan, Sherry, Loomis, Rispin, McGuffie, McNabb, Savage, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Directors Duncan and McLean voting in the negative.
For Adoption.
Bylaw No. 1066.01.
MOVED Director Stanhope, SECONDED Director Duncan, that "Animal Control Regulatory Amendment Bylaw No. 1066.01, 1999", be adopted.
CARRIED
Bylaw No. 941.03.
MOVED Director McGuffie, SECONDED Director Luchtmeijer, that "Animal Control Amendment Bylaw No. 941.03, 1999", be adopted.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Luchtmeijer, Little, Duggan, Sherry, Rispin, McGuffie, McNabb, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Directors Loomis, Duncan, Savage and McLean voting in the negative.
Bylaw No. 939.02.
MOVED Director Hamilton, SECONDED Director Garnish, that "Animal Control and Licensing Amendment Bylaw No. 939.02, 1999", be adopted.
CARRIED
DEVELOPMENT SERVICES STANDING COMMITTEE
MOVED Director Hamilton, SECONDED Director Rispin, that the minutes of the regular Development Services Committee meeting held August 17, 1999 be received for information.
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.
MOVED Director Hamilton, SECONDED Director Garnish, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Municipal Act and that if the deficiencies are not rectified within ninety (90) days, legal action will be pursued:
CARRIED
BYLAW ENFORCEMENT
Animal Control Amendment Bylaws.
MOVED Director Hamilton, SECONDED Director McGuffie, that "Animal Control Extended Service Amendment Bylaw No. 940.03, 1999" be introduced, read three times and referred to the Inspector of Municipalities for approval.
A recorded vote was requested.
The motion CARRIED with Directors Holme, Luchtmeijer, Little, Duggan, Sherry, Loomis, Rispin, McGuffie, McNabb, Savage, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Directors Duncan and McLean voting in the negative.
MOVED Director Hamilton, SECONDED Director McGuffie, that "Animal Control Extended Service Amendment Bylaw No. 1065.01, 1999" be introduced, read three times and referred to the Inspector of Municipalities for approval.
CARRIED
Noise Control Establishment Bylaws.
MOVED Director Hamilton, SECONDED Director Stanhope, that "Regional District of Nanaimo Electoral Area �G� Noise Control Extended Service Establishment Bylaw No. 1168, 1999" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Hamilton, SECONDED Director Stanhope, that "Regional District of Nanaimo Electoral Area �G� Noise Control Regulatory Bylaw No. 1169, 1999" be introduced, read three times and advertised in accordance with Section 839 of the Municipal Act.
CARRIED
PLANNING
DEVELOPMENT VARIANCE PERMIT
Application No. 9908 - Shyshka � 2670 Ritten Road � Area A.
MOVED Director Hamilton, SECONDED Director Garnish, that Development Variance Permit application No. 9908, to vary the minimum side lot setback requirements of the Rural 4 (RU4) zone, from 8.0 metres to 3.0 metres and 4.3 metres to permit the development of a proposed garage and accessory building on the property legally described as Lot A, Plan VIP52317, Section 5, Range 4, Cedar District, be approved subject to the registration of a covenant for shared driveway access between the two property owners.
CARRIED
Application No. 9909 � Schooner Cove Marina Fuel Tanks � 3521 Dolphin Drive � Area E.
MOVED Director Hamilton, SECONDED Director Garnish, that Development Variance Permit Application No. 9909, to vary the maximum quantity of fuel storage permitted on a property from 1,000 gallons to 4,000 gallons under the General Regulations 6.3 (3) of Bylaw 500, for Lot A, District Lot 78, Plan 31768, Nanoose District, be approved.
CARRIED
MOVED Director Hamilton, SECONDED Director Garnish, that the request to vary the minimum setback requirements from 5.0 metres to 2.48 metres to recognize the siting of the existing non conforming waste disposal compound on Lot A, District Lot 78, Plan 31768, Nanoose District, be approved.
CARRIED
FRONTAGE RELAXATION
Janet Limin/Williamson & Associates � Akenhead & Wilkinson Roads � Area A.
MOVED Director Hamilton, SECONDED Director Garnish, that the request from Williamson and Associates, BCLS, on behalf of Janet Limin, to relax the minimum 10% perimeter frontage requirement for proposed Lots 1, 3, 4 and 5, as shown on the proposed plan of subdivision, be approved in consideration of the applicant�s concurrence to enter into Section 219 covenants as outlined in the staff report, with all costs associated with the preparation and registration of the covenants to be at the applicant�s expense.
CARRIED
ENVIRONMENTAL SERVICES STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the Environmental Services Committee meeting held August 31, 1999 be received for information.
CARRIED
SOLID WASTE
Contract for Bird Control at Regional Landfill.
MOVED Director Sherry, SECONDED Director Luchtmeijer, that the contract between Morris Holdings Limited and the RDN for the supply of bird control services at the Regional Landfill be approved.
CARRIED
CVRD Animal Carcasses.
MOVED Director Sherry, SECONDED Director McGuffie, that the Board approve the request from the CVRD to accept animal carcasses for disposal at the Regional Landfill.
CARRIED
MOVED Director Sherry, SECONDED Director McGuffie, that "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.10, 1999" be introduced and read three times.
CARRIED
MOVED Director Sherry, SECONDED Director McGuffie, that "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.10, 1999" having received three readings, be adopted.
CARRIED
Regional District of Kootenay-Boundary�s Recycled Content Resolution.
MOVED Director Sherry, SECONDED Director Savage, that the report regarding the RDKB�s recycled-content resolution be received.
CARRIED
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
MOVED Director Garnish, SECONDED Director Stanhope, that the minutes of the regular Corporate & Community Services Committee meeting held September 7, 1999 be received for information.
CARRIED
COMMUNICATION/CORRESPONDENCE
UBCM, re Minister�s Discussion Paper on Campaign Expense Limits.
MOVED Director Garnish, SECONDED Director Stanhope, that the correspondence from UBCM regarding the Minister�s discussion paper on campaign expense limits, be received for information.
CARRIED
Colin Michael, Canadian Coast Guard, re Shoreline Speed Restrictions.
MOVED Director Garnish, SECONDED Director Luchtmeijer, that the correspondence from Colin Michael of the Canadian Coast Guard regarding shoreline speed restrictions, be received for information.
CARRIED
ADMINISTRATION
Vancouver Island Regional Library Board�s Ten Year Facility Plan.
MOVED Director Garnish, SECONDED Director Luchtmeijer, that the Vancouver Island Regional Library Board�s Ten Year Facility Plan be received for information.
CARRIED
FINANCE
Membership Renewal in the Coastal Community Network.
MOVED Director Garnish, SECONDED Director Savage,:
That the 1999 membership fee in the Coastal Community Network in the amount of $6,000 be ratified and that the Y2000 budget include $6,000 for membership fees.
That, commencing in 2000, a qualified public appointee be sought to represent the Board on the Coastal Community Network with reporting requirements similar to the Nanaimo Airport Commission.
CARRIED
RECREATION & PARKS
Benson Creek Falls Regional Park Management Plan.
MOVED Director Garnish, SECONDED Director McGuffie, that the Benson Creek Falls Regional Park Management Plan be approved as a guide for future park development activities and improvements.
CARRIED
Whiskey Creek Park Site � Offer of Lease from the Province.
MOVED Director Garnish, SECONDED Director Luchtmeijer,:
That the Regional District request that the Province provide a legal survey and arrangements for the provision of improved access to the Malcolm property prior to finalizing a decision on the Province�s offer to lease the parcel for community park purposes.
That staff be directed to re-apply for Lot 14 of the Malcolm property to be used as community park land in consideration of new information which has been provided.
CARRIED
Area �G� Parks, Recreation and Greenspaces Advisory Committee.
MOVED Director Garnish, SECONDED Director Stanhope, that the Electoral Area �G� Parks, Recreation and Greenspaces Advisory Committee Terms of Reference be approved as presented and that a Committee be established.
CARRIED
SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS
Special Event Permit Applications.
Gabriola Lions Club (Gabriola Oktoberfest, October 2, 1999) � Area B.
MOVED Director Garnish, SECONDED Director Loomis, that a Special Event Permit be issued to the Gabriola Lions Club for the Gabriola Oktoberfest, to be held October 2, 1999 at 825 South Road, Gabriola Island, subject to RCMP, Ministry of Health and local fire department approval.
CARRIED
Special Occasion License Applications.
Gabriola Lions Club (Gabriola Oktoberfest, October 2, 1999) � Area B.
MOVED Director Garnish, SECONDED Director Loomis, that the Board approve the Gabriola Lions Club�s request for the issuance of a one (1) day special occasion license to operate a beer garden at the Gabriola Oktoberfest on October 2, 1999.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Gabriola Island Parks & Recreation Commission.
MOVED Director Garnish, SECONDED Director Loomis, that the minutes of the Gabriola Island Parks & Recreation Commission meetings held July 19, 1999 and August 9, 1999, be received for information.
CARRIED
NEW BUSINESS
Request for Addition of Wild Turkey 200 Event to September 18 Special Event Permit.
MOVED Director McLean, SECONDED Director McGuffie, that the Board amend the Special Event Permit issued for September 18, 1999 to approve the Hub City Lockers� Wild Turkey 200 Offroad race to be scheduled from 12:00 noon to 3:00 pm on that date.
A recorded vote was requested.
The motion CARRIED with Directors Luchtmeijer, Little, Duncan, Rispin, McGuffie, McNabb, Savage, Stanhope and McLean voting in the affirmative and Directors Holme, Duggan, Sherry, Loomis, Korpan, Garnish and Hamilton voting in the negative.
ADMINISTRATION
Board Remuneration � Proposed Amendments to Board Remuneration Bylaw No. 1078.
MOVED Director Sherry, SECONDED Director McNabb, that the recommendations of the Board Remuneration Committee be approved as presented.
MOVED Director Sherry, SECONDED Director Korpan, that the per diem rates be amended to provide for amounts in foreign currency when Directors are travelling out of country.
CARRIED
The question was called on the main motion as amended.
A recorded vote was requested.
The motion was DEFEATED with Directors Holme, Duggan, Sherry, Loomis, Duncan, Korpan and Hamilton voting in the affirmative and Directors Luchtmeijer, Little, Rispin, McGuffie, McNabb, Savage, Stanhope, McLean and Garnish voting in the negative.
MOVED Director Garnish, SECONDED Director Loomis, that this item be referred back to staff for clarification.
The motion was withdrawn.
MOVED Director Korpan, SECONDED Director Rispin, that this item be referred back to the Board Remuneration Committee.
The motion was withdrawn.
MOVED Director Garnish, SECONDED Director McGuffie, that this item be referred back to the Executive Committee for review of the issues raised.
CARRIED
The Chairperson advised that all submissions from Directors should be received by staff by Friday, September 17 and that a meeting of the Executive Committee would be held at 6:30 pm on Tuesday, September 21, 1999.
MOVED Director Little, SECONDED Director Korpan, that incremental costs in relation to Electoral Area Directors be funded from their respective Electoral Area budgets rather than funded through the Regional District Administration function which is funded by all Regional District jurisdictions.
MOVED Director Korpan, SECONDED Director Rispin, that the motion be amended to state "if authorized by the Municipal Act amendments".
MOVED Director Savage, SECONDED Director Korpan, that this item be referred to the Executive Committee.
CARRIED
MOVED Director Korpan, SECONDED Director Rispin, that the Province be requested to create an independent legislative body to set rates for all elected officials, including MLA�s.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Performance Review Committee.
MOVED Director Little, SECONDED Director Garnish, that the minutes of the Performance Review Committee meeting held August 18, 1999 be received for information.
CARRIED
Aggregates Study Public Advisory & Select Committee.
MOVED Director McNabb, SECONDED Director Hamilton, that the minutes of the Aggregates Study Public Advisory & Select Committee meeting held August 19, 1999 be received for information.
CARRIED
Intergovernmental Advisory Committee.
MOVED Director Garnish, SECONDED Director McNabb, that the minutes of the Intergovernmental Advisory Committee meeting held August 26, 1999 be received for information.
CARRIED
ADMINISTRATOR�S REPORT
School District No. 69 Election Services Agreement.
MOVED Director Luchtmeijer, SECONDED Director McGuffie, that the Chairperson and Secretary be authorized to sign the 1999 Election Services Agreement between the Regional District of Nanaimo and School District 69 (Parksville � Qualicum) for the purpose of conducting voting on behalf of the School District.
CARRIED
San Pariel Water LSA Establishment and Borrowing Bylaws.
MOVED Director Stanhope, SECONDED Director McGuffie, that the "San Pariel Water Supply Local Service Area Establishment Bylaw No. 1170, 1999" be introduced, read three times, forwarded to the Inspector of Municipalities for approval and proceed to referendum.
CARRIED
MOVED Director Stanhope, SECONDED Director McGuffie, that "San Pariel Water Supply Local Service Area Loan Authorization Bylaw No. 1171, 1999" be introduced, read three times, forwarded to the Inspector of Municipalities for approval and proceed to referendum.
CARRIED
MOVED Director Stanhope, SECONDED Director Luchtmeijer, that a referendum be held on November 20, 1999 to request electorate assent for the borrowing bylaw and the local service area establishing bylaw.
CARRIED
MOVED Director Stanhope, SECONDED Director Little, that C. Mason be appointed as Chief Elections Officer and M. Pearse as Deputy Elections Officer for the Referendum.
CARRIED
ADDENDUM
Public Hearing.
Minutes of the Public Hearing held August 25, 1999 with respect to Bylaw No. 500.255 � Beaver Lumber Products � 7187 Lantzville Road � Area D.
MOVED Director Savage, SECONDED Director Sherry, that the minutes of the Public Hearing held August 25, 1999 as a result of public notification of proposed "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.255", be received.
CARRIED
MOVED Director Savage, SECONDED Director Sherry, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.255, 1999" be given third reading and that the bylaw be referred to the Ministry of Transportation and Highways for approval under the Highways Act.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Garnish, that this meeting terminate. CARRIED
TIME: 8:30 PM
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CHAIRPERSON SECRETARY