REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
TUESDAY, AUGUST 10, 1999
(immediately following Nanaimo Regional Hospital District meeting)
(Nanaimo City Council Chambers)

A G E N D A

PAGES

1. CALL TO ORDER

2. DELEGATIONS

3. BOARD MINUTES

11-25 Minutes of the regular Board meeting held on Tuesday, July 13, 1999.

4. BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

6. UNFINISHED BUSINESS

Public Hearing.

26-30 Electoral Area ''F'' Official Community Plan, Bylaw No. 1152, 1999 Electoral Area ''F''. (All Directors except EA ''B'' - One Vote)

(Summary of Proceedings of Public Hearing held Wednesday, July 28, 1999 to consider "Regional District of Nanaimo Electoral Area ''F'' Official Community Plan Bylaw No. 1152, 1999" are included as separate enclosures)

For Adoption.

31-33 Bylaw No. 500.248 - 509209BC Ltd./Sims Associates, Lot ''A'', Plan 48840, District Lot 1 & 86, Newcastle District, Electoral Area ''H'' - Gainsburg Road - Deep Bay. (All Directors except EA ''B'' - One Vote)

34-35 Bylaw No. 500.254 - Baker/Thompson, Lot 3, Section 17, Range 3, Mountain District, Plan 13361, Electoral Area ''D'' - 3520 Jingle Pot Road. (All Directors except EA ''B'' - One Vote)

Bylaw No. 803.02 � Electoral Area E Community Parks Local Service Amendment Bylaw. (All Directors � One Vote)

Bylaw No. 975.12 � Pump and Haul Local Service Area Amendment Bylaw. (All Directors � One Vote)

7.(1) DEVELOPMENT SERVICES STANDING COMMITTEE

36-40 Minutes of the regular Development Services Committee meeting held June 15, 1999. (for information)

UNFINISHED BUSINESS

(Referred from the June 15, 1999 DSC Meeting)

Request for 10% Frontage Relaxation � Allan � 7700/7702 Lantzville Road � Area D. (All Directors except EA �B� � One Vote)

That the request from William Allan to relax the minimum 10% perimeter frontage requirement for proposed Lot A as shown on the plan of subdivision prepared by WR Hutchinson, dated Sept. 1, 1998, be approved subject to the conditions outlined in Schedule �A� of the staff report.

BUILDING INSPECTION

Section 700 Filings. (All Directors � One Vote)

That a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Municipal Act and that if the deficiencies are not rectified within ninety (90) days, legal action will be pursued:

    1. Lot 80, Section 18, Gabriola Island, Nanaimo District, Plan 21586, 670 Gallagher Way, Electoral Area �B�, owned by Co-operative Trust Company of Canada;

    2. Lot 101, Section 2, Gabriola Island, Nanaimo District, Plan 22223, 2505 Coho Drive, Electoral Area �B�, owned by G. and M. Percival;

    3. Lot 8, Section 12, Gabriola Island, Nanaimo District, Plan 23189, 925 Carmen Crescent, Electoral Area �B�, owned by B. and S. Wright;

    4. Lot 25, Section 18, Gabriola Island, Nanaimo District, Plan 21586, 665 Gallagher Way, Electoral Area �B�, owned by D. and D. Powell;

    5. Lot 20, Section 18, Range 3, Mountain District, Plan 26264, 3033 Andres Road, Electoral Area �D�, owned by B. Rutledge;

    6. Lot 2, Block 389, Wellington District, Plan VIP53763, 7250 Highet Place, Electoral Area �D�, owned by D. and S. McCullough;

    7. Lot A, Block 419, Nanoose District, Plan VIP52609, 521 Fourneau Way, Electoral Area �G�, owned by B. and M. Lunn;

    8. Lot 2, District Lot 42, Nanoose District, Plan 7536, 418 Martindale Road, Electoral Area �G�, owned by Phil Baker Contracting Ltd.

PLANNING

AMENDMENT APPLICATION

Amendment Application ZA9907, - Beaver Lumber Products � 7178 Lantzville Road � Area D. (All Directors except EA �B� � One Vote)

1. That Amendment Application No. ZA9907 by Beaver Lumber, to amend "Regional District of Nanaimo Land Use and Subdivision Bylaw 500, 1987" by creating a new Commercial 7 (CM7) zone as shown in Schedule 7; new parking designation; and additional applicable definitions, be approved subject to the conditions outlined in Schedule 1 of the staff report.

2. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw 500.255, 1999", which rezones Lot A, District Lot 27G, Wellington District, Plan 29942 from Commercial 3 to Commercial 7 be given 1st and 2nd reading and proceed to public hearing to be chaired by Director Savage or his alternate.

    1. That Development Permit No. 9711 be amended as outlined in the Conditions of Approval included in Schedule �1� subject to the adoption of "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.255, 1999".

OTHER

Development Review Process Bylaws.

1. That "Regional District of Nanaimo Impact Assessment Bylaw No. 1165, 1999" be given three (3) readings. (All Directors except EA �B� � One Vote)

2. That "Regional District of Nanaimo Impact Assessment Bylaw No. 1165, 1999" having received three readings, be adopted. (All Directors except EA �B� � One Vote � 2/3)

3. That "Regional District of Nanaimo Delegation of Authority Bylaw No. 1166, 1999" be given three (3) readings. (All Directors � One Vote � 2/3)

4. That "Regional District of Nanaimo Delegation of Authority Bylaw No. 1166, 1999" having received three readings, be adopted. (All Directors � One Vote � 2/3)

Land Use and Subdivision Bylaw Amendment Bylaw No. 500.253.

1. That the proposed amendments to "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987", "Regional District of Nanaimo Building Regulations and Fees Bylaw No. 1000, 1995" and "Regional District of Nanaimo Building Inspection Extended Service Establishment Bylaw No. 787, 1989" as contained in Schedule 1, be received. (All Directors � One Vote)

2. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.253, 1999" be given 1st reading. (All Directors except EA �B� � One Vote)

Building Regulations and Fees Bylaw Amendment Bylaw No. 1000.03.

3. That "Regional District of Nanaimo Building Regulations and Fees Bylaw Amendment Bylaw No. 1000.03, 1999" be given 1st reading. (EA�s A, B, C, D, E & G � Weighted Vote)

Building Inspection Extended Service Establishment Bylaw Amendment Bylaw No. 787.03.

4. That "Regional District of Nanaimo Building Inspection Extended Service Establishment Bylaw Amendment Bylaw No. 787.03, 1999" be given 1st reading. (All Directors � One Vote)

Strata Conversion Policy and Guidelines. (All Directors � One Vote)

That the report entitled Strata Conversion Policy and Guidelines be received and the corresponding guidelines be adopted as Board policy.

Year 2000 Management of Development Agreements � Cities of Nanaimo, Parksville and Town of Qualicum Beach.

1. That the year 2000 Management of Development Agreement between the Regional District and the City of Nanaimo be calculated at $0.71 per capita based on the 1996 census and that the Chairperson and Secretary be authorized to sign the agreement on behalf of the Regional District of Nanaimo. (All Directors except City of Nanaimo � Weighted Vote)

2. That the year 2000 Management of Development Agreement between the Regional District and the City of Parksville be calculated at $0.71 per capita based on the 1996 census and that the Chairperson and Secretary be authorized to sign the agreement on behalf of the Regional District of Nanaimo. (All Directors except City of Parksville � Weighted Vote)

3. That the year 2000 Management of Development Agreement between the Regional District and the Town of Qualicum Beach be calculated at $0.71 per capita based on the 1996 census and that the Chairperson and Secretary be authorized to sign the agreement on behalf of the Regional District of Nanaimo. (All Directors except Town of Qualicum Beach � Weighted Vote)

BYLAW ENFORCEMENT

` Animal Control Bylaws � Vicious Dog Impounding Fees.

1. That the staff report be received and proposed amendments to the Animal Control Bylaws be approved as outlined in Schedule �A�. (All Directors � One Vote)

2. That "Animal Control and Licensing Amendment Bylaw No. 939.02, 1999" (Electoral Areas �E�, �G� and �H� be introduced and given 1st, 2nd and 3rd reading and be advertised in accordance with s839 of the Municipal Act. (EA �E�, �G� and �H� � Weighted Vote)

    1. That "Animal Control Amendment Bylaw No. 941.03, 1999" (Electoral Area �F� be introduced and given 1st, 2nd and 3rd reading and be advertised in accordance with s839 of the Municipal Act. (All Directors � One Vote)

4. That "Animal Control Regulatory Bylaw Amendment Bylaw No. 1066.01, 1999" (Electoral Areas �A�, �B�, �C� and �D�) be introduced and given 1st, 2nd and 3rd reading and be advertised in accordance with s839 of the Municipal Act. (EA �A�, �B�, �C� and �D� � Weighted Vote)

5. That the Town of Qualicum Beach and the City of Parksville be requested to amend their Animal Control bylaw fines regarding vicious dog impounding fees to coincide with those proposed by the Regional District. (All Directors � One Vote)

NEW BUSINESS

Electoral Area �F� OCP � Request of City of Parksville. (All Directors � One Vote)

That the motion to return the designation of Little Qualicum River Village be referred to staff for further information and direction and that staff report to the next Environmental Services Committee meeting to be held July 27, 1999.

(see Unfinished Business below)

7.(2) ENVIRONMENTAL SERVICES STANDING COMMITTEE

41-45 Minutes of the Environmental Services Committee meeting held June 22, 1999 and August 3, 1999. (for information)

UNFINISHED BUSINESS

(Item referred from July 20, 1999 DSC meeting)

Electoral Area �F� OCP � Zoning Designation. (All Directors � One Vote)

That the report be received for information and that staff be directed to contact all relevant provincial and federal agencies to advise them of the development, and request their attention to whatever measures are necessary to protect the Little Qualicum River watershed, and to protect the integrity of Little Qualicum Falls Provincial Park in response to the surrounding development.

LIQUID WASTE

Duke Point Sewer Local Service Area � Fees and Charges Bylaw. (All Directors � One Vote - 2/3)

1. That as "Duke Point Sewage Local Service Agreement Rates & Regulations Amendment Bylaw No. 1117.01, 1999" be introduced and read three times.

2. That as "Duke Point Sewage Local Service Agreement Rates & Regulations Amendment Bylaw No. 1117.01, 1999" having received three readings, be adopted.

French Creek Pollution Control Centre � Odour Control. (All Directors � One Vote)

That the report on the management of odour at the FCPCC be received.

Northern and Southern Communities � Pump and Haul Bylaw Amendment. (All Directors � One Vote)

1. That the following applications for exclusion from the pump and haul service be accepted:

Lot 36, District Lot 78, Nanoose Land District, Plan 29112

Harlequin Crescent � B.J. and Lynn Bessembinder

Area E

Lot 110, Section 31, Gabriola Island, Nanaimo Land District, Plan 17658

Pequod Crescent � Louise McManus

Area B

2. That the boundaries of the local service area be amended to include Area �F� and the following application for inclusion into the pump and haul service be accepted:

Lot 22, District Lot 74, Cameron Land District, Plan 29012

Poplar Way � Mildred A. Hayes

Area F

3. That "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.14, 1999" be read three times and forwarded to the Inspector of Municipalities for approval.

Supply of Ferrous Chloride. (All Directors � Weighted Vote)

That the agreement between the Regional District of Nanaimo and Tree Island Industries Ltd. for the supply of ferrous chloride, be renewed.

UTILITIES

French Creek Sewer LSA � Application for Inclusion into the Local Service Area. (All Directors � One Vote)

1. That the following application for inclusion into the French Creek Sewer Local Service Area be approved:

Lot 1, District Lot 49, Nanoose Land District, Plan 20609

2. That "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.12, 1999" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

3. That "French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.22, 1999" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

French Creek Water LSA � Reserve Fund. (All Directors � One Vote - 2/3)

1. That "French Creek Water Local Service Area Reserve Fund Establishment Bylaw No. 1167, 1999" be introduced and given three readings.

2. That "French Creek Water Local Service Area Reserve Fund Establishment Bylaw No. 1167, 1999" having received three readings, be adopted.

ADDENDUM

Chase River Pumping Station Upgrading � Award of Contract. (All Directors � Weighted Vote)

That the "Chase River Pumping Station Upgrade" contract be awarded to Robinson Contracting Ltd. for the adjusted total bid of $689,017.00 and further that the cost overrun for this project, estimated at $45,676.00 be recovered from the 1999 Greater Nanaimo Water Pollution Control Centre budget surplus.

7.(3) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE

46-49 Minutes of the regular Corporate Services Committee meeting held August 3, 1999. (for information)

COMMUNICATIONS/CORRESPONDENCE

Jan Pullinger, Minister, Ministry of Human Resources, re Ministry of Human Resources� Travel Benefits and HandyDART rates. (All Directors - One Vote)

That the correspondence from Jan Pullinger, Minister of Human Resources, regarding the Ministry of Human Resources� travel benefits and HandyDART rates, be received for information.

UBCM, re Funding Available for Regional "Community to Community" Forums. (All Directors - One Vote)

That the correspondence from UBCM regarding funding available for Regional "Community to Community" forums, be received for information.

ADMINISTRATION

Islands Trust � Election Services Agreement. (All Directors - Weighted Vote)

That the Chairperson and Secretary be authorized to sign the 1999 Election Services Agreement between the Regional District of Nanaimo and the Islands Trust for the purpose of conducting the November 1999 Gabriola Island local trustee election on behalf of the Islands Trust.

FINANCE

Second Quarter Operating Results. (All Directors - One Vote)

That the second quarter summary report of financial results from operations to June 30th, 1999 be received for information.

RECREATION & PARKS

Recreation Services Plan for Electoral Area �A�. (All Directors - One Vote)

That up to $15,000 from the RDN feasibility fund, be approved for the preparation of a Recreation Services Plan for Electoral Area �A�.

SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS (All Directors - One Vote)

Status Report.

That the Special Event/Special Occasion Status Report be received for information.

Special Event Permit Applications.

Gabriola Lions Club (Annual Celebrity Pro-Am, August 12 and 13, 1999) � Area B.

That a Special Event Permit be issued to the Gabriola Lions Club for the Lions Club Celebrity Pro-Am, to be held August 12 and 13, 1999 at 825 South Road, Gabriola Island.

Spruston Enterprises Ltd. � Area C.

That two (2) Special Event Permits be approved for Spruston Enterprises Ltd. with amended dates and times as outlined in Schedule No. 1.

Special Occasion License Applications. (All Directors - One Vote)

Gabriola Lions Club (Annual Celebrity Pro-Am, August 12 and 13, 1999) � Area B.

That the Board approve the Gabriola Lions Club�s request for the issuance of a two (2) day special occasion license to operate a beer garden at the Lions Club Celebrity Pro-Am on August 12 and 13, 1999.

COMMISSION, ADVISORY & SELECT COMMITTEE

Electoral Area �A� Parks, Recreation and Greenspace Advisory Committee. (All Directors - One Vote)

That the minutes of the Electoral Area �A� Parks, Recreation and Greenspace Advisory Committee meeting held May 20, 1999, be received for information.

Aggregates Study Public Advisory & Select Committee. (All Directors - One Vote)

That the minutes of the Aggregates Study Public Advisory & Select Committee meetings held June 16, 1999 and July 14, 1999 be received for information.

Gabriola Island Parks & Recreation Commission. (All Directors - One Vote)

That the minutes of the Gabriola Island Parks & Recreation Commission meeting held July 5, 1999, be received for information.

District 69 Recreation Commission. (All Directors - One Vote)

That the minutes of the District 69 Recreation Commission meeting held July 8, 1999, be received for information.

7.(4) EXECUTIVE STANDING COMMITTEE

7.(5) COMMISSION

7.(6) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE

8. ADMINISTRATOR�S REPORT

50-51 Englishman Aggregates Limited Block 579 Gravel Pit Proposal Electoral Area ''F''. (All Directors - One Vote)

52-75 Residual Solid Waste Management Plan, Final Recommendations. (Slide presentation included as separate enclosure)

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

    1. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

13. NOTICE OF MOTION

14. ADJOURNMENT

    1. IN CAMERA