REGIONAL DISTRICT OF NANAIMO

MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF NANAIMO HELD ON

TUESDAY, MARCH 9, 1999, AT 7:30 PM IN THE

NANAIMO CITY COUNCIL CHAMBERS

Present:

Director G. Holme Chairperson

Director F. Garnish Electoral Area A

Director R. Loomis Electoral Area B

Director E. Hamilton Electoral Area C

Director I. Savage Electoral Area D

Director J. McLean Electoral Area F

Alternate

Director M. Klee Electoral Area G

Director J. Duncan Electoral Area H

Director A. Duggan City of Parksville

Director B. Luchtmeijer Town of Qualicum Beach

Director L. Sherry City of Nanaimo

Director L. McNabb City of Nanaimo

Director D. Rispin City of Nanaimo

Director G. Korpan City of Nanaimo

Director J. Little City of Nanaimo

Director B. McGuffie City of Nanaimo

Also in Attendance:

K. Daniels Chief Administrative Officer

N. Connelly Gen. Mgr. of Community Services

J. Finnie Gen. Mgr. of Environmental Services

B. Lapham Gen. Mgr. of Development Services

C. Mason Gen. Mgr. of Corporate Services

M. Pearse Mgr. of Administrative Services

CALL TO ORDER

The Chairperson welcomed Alternate Director Klee to the meeting.

DELEGATIONS

Russ Crawford, Capital City Kart Club, re Mountainaire Multi-Use Recreational Facility.

Mr. Savillepeck, representing the Capital City Kart Club, provided the Board with a brief history of their association with Spruston Enterprises and asked for the Board�s consideration of allowing them to operate the 1999 season by way of special event permits.

Paul Whitworth, Spruston Enterprises, re Activity Proposal.

MOVED Director Luchtmeijer, SECONDED Director Sherry, that Mr. Whitworth be permitted to address the Board.

CARRIED

Mr. Whitworth, on behalf of Spruston Enterprises, requested that the 1999 planned events be permitted by way of special event permits.

Ian Krull, Hub City Local 4 x 4 Club, re Cassidy Speedway.

MOVED Director Garnish, SECONDED Director Korpan, that Mr. Krull be permitted to address the Board.

CARRIED

Mr. Krull, representing the 4 x 4 Club, outlined the Club�s activities at the Speedway and asked that they be permitted to continue with their fund raising event for Big/Little Brothers.

Jim Pelk, re Spruston Enterprises.

MOVED Director Garnish, SECONDED Director Savage, that Mr. Pelk be permitted to address the Board.

CARRIED

Mr. Pelk advised the Board that the rezoning application for the Spruston property would be submitted in the very near future and, in the meantime, would request that the Board support the special event permits as they come forward for events in 1999.

BOARD MINUTES

MOVED Director Sherry, SECONDED Director Luchtmeijer, that the minutes of the regular Board meeting held on Tuesday, February 9, 1999 be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

Jack Mussallem, Mayor, City of Prince George, re Ferry Service from Prince Rupert to Port Hardy.

MOVED Director Garnish, SECONDED Director McGuffie, that this correspondence be received.

CARRIED

UNFINISHED BUSINESS

For Adoption.

Bylaw No. 798.05.

MOVED Director Garnish, SECONDED Director Sherry, that "Electoral Area �A� Community Parks Local Service Amendment Bylaw No. 798.05, 1999" be adopted.

CARRIED

Bylaw No. 799.04.

MOVED Director Loomis, SECONDED Director Sherry, that "Electoral Area �B� Community Parks Local Service Amendment Bylaw No. 799.04, 1999" be adopted.

CARRIED

Bylaw No. 801.04.

MOVED Director Hamilton, SECONDED Director Korpan, that "Electoral Area �C� Community Parks Local Service Amendment Bylaw No. 801.04, 1999" be adopted.

CARRIED

Bylaw No. 1021.02.

MOVED Director Klee, SECONDED Director Sherry, that "Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.02, 1998" be adopted.

CARRIED

Bylaw No. 889.10.

MOVED Director Garnish, SECONDED Director McNabb, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.10, 1998" be adopted.

CARRIED

Bylaw No. 889.11.

MOVED Director Garnish, SECONDED Director Sherry, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.11, 1998" be adopted.

CARRIED

Bylaw No. 975.11.

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.11, 1998" be adopted.

CARRIED

Bylaw No. 1050.01.

MOVED Director Luchtmeijer, SECONDED Director Klee, that "French Creek Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1050.01, 1998" be adopted.

CARRIED

Bylaw No. 1089.01.

MOVED Director Klee, SECONDED Director Luchtmeijer, that "Regional District of Nanaimo French Creek Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1089.01, 1998", be adopted.

CARRIED

DEVELOPMENT SERVICES STANDING COMMITTEE

MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the regular Development Services Committee meeting held February 16, 1999 be received for information.

CARRIED

BUILDING INSPECTION

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.

The Chairperson indicated that the following filing had been resolved and should be deleted:

Lot 5, Section 1, Gabriola Island, Nanaimo District, Plan 6678, Except part in Plan 39255, 2850 Degnen Bay Road, Electoral Area �B�, owned by N. Gray;

MOVED Director Hamilton, SECONDED Director Garnish, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Municipal Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

  2. Lot 1, Section 18, Range 5, Cedar District, Plan 32642, 1481 Frontier Place, Electoral Area �A�, owned by C. Keast;

  3. Lot B, Section 16, Range 8, Cranberry District, Plan 21903, 2008 Walsh Road, Electoral Area �A�, owned by A. and K. Johnson;

  4. Lot 1, Section 18, Range 3, Cedar District, Plan VIP55689, 2616 Barnes Road, Electoral Area �A�, owned by R. and T. John;

  5. Lot 34, Section 11, Range 2, Cedar District, Plan 26222, 2175 Fishers Drive, Electoral Area �A�, owned by H. Lechthaler;

  6. Lot 22, District Lot 126, Nanoose District, Plan VIP55697, 1089 Roberton Boulevard, Electoral Area �E�, owned by J. & J. Hook;

  7. Lot 58, District Lot 28, Nanoose District, Plan 30213, 1536 Marine Circle, Electoral Area �E�, owned by J. and J. De Jong.

CARRIED

PLANNING

DEVELOPMENT PERMIT APPLICATION

Application No. 9902 � Duke � 2020 Seahaven Road � Area E.

MOVED Director Hamilton, SECONDED Director Garnish, that Development Permit No. 9902 to establish an addition on the property legally described as Lot D, District Lot 51, Nanoose District, Plan 7705, be approved as submitted by the applicant in recognition of the applicant�s concurrence with the conditions listed in Schedule �1�.

CARRIED

OTHER

Arrowsmith Benson, Cranberry Bright Official Community Plan.

MOVED Director McNabb, SECONDED Director McLean, that a decision regarding the Mountainaire Multi-Use Recreation Facility be postponed for one year while a rezoning application is processed.

DEFEATED

MOVED Director McNabb, SECONDED Director McLean, that the Capital City Kart Club be permitted to use the property for the 1999 season.

MOVED Director Luchtmeijer, SECONDED Director Korpan, that the Board postpone any decision on the use of the racetrack until staff have an opportunity to discuss with the District Solicitor the implications of allowing special event permits and the rezoning application.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that the Revised Official Community Plan for Arrowsmith Benson � Cranberry Bright be received and that the Rural Land Use designation be amended to delete Goal 3 - Policy 4 and expand Rural Policies to include those lands that are presently zoned A-1 with a 8 hectare minimum parcel size restriction.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that "Regional District of Nanaimo Arrowsmith Benson � Cranberry Bright Official Community Plan Bylaw No. 1148, 1999" be given 1st reading.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Luchtmeijer, Little, Duggan, Sherry, Duncan, Rispin, McGuffie, Savage, Klee, Korpan, Garnish and Hamilton voting in the affirmative and Directors McNabb and McLean voting in the negative.

ENVIRONMENTAL SERVICES STANDING COMMITTEE

MOVED Director Sherry, SECONDED Director McGuffie, that the minutes of the Environmental Services Committee meeting held February 23, 1999 be received for information.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

Cathy McGregor, Ministry of Environment, Lands and Parks, re RDN Liquid Waste Management Plan.

MOVED Director Sherry, SECONDED Director McNabb, that the correspondence from Cathy McGregor, Ministry of Environment, Lands and Parks regarding the Liquid Waste Management Plan, be received for information.

CARRIED

LIQUID WASTE

Nanoose First Nations � Proposed Marine Sewer Outfall.

MOVED Director Sherry, SECONDED Director Savage, that the report on the meeting with the Nanoose First Nations, their consultants and the Department of Indian and Northern Affairs, be received.

CARRIED

LWMP � Progress Report � February, 1999.

MOVED Director Sherry, SECONDED Director McNabb, that the progress report on the Liquid Waste Management Plan be received for information.

CARRIED

SOLID WASTE

Incineration � Burnaby Tour.

MOVED Director Sherry, SECONDED Director McGuffie, that the report by Director McGuffie regarding the GVRD/Montenay Burnaby Incinerator Tour, be received for information.

CARRIED

Incineration � Supplementary Report.

MOVED Director Sherry, SECONDED Director McNabb, that the Incineration Update report dated February 1999, by Epicentre Associates, be received as a supplement to their May 1998 report on incineration.

CARRIED

Church Road Transfer Station � Memorandum of Agreement to Supply Water.

MOVED Director Sherry, SECONDED Director McLean,:

That the Regional District of Nanaimo execute the Memorandum of Understanding between the Errington and District Volunteer Fire Department and the Regional District of Nanaimo to permit access for on-site water for fire protection and emergency purposes for properties other than the Transfer Station.

That a Memorandum of Understanding be offered to the Coombs Volunteer Fire Department which would permit access for on site water for fire protection and emergency purposes for properties other than the Transfer Station.

CARRIED

Request from Nanaimo Recycling Exchange.

MOVED Director Sherry, SECONDED Director Garnish, that staff be directed to conduct promotion and education activities to reduce the quantity of fluorescent bulbs and dry cell batteries in the municipal waste stream and encourage the use of available recycling facilities.

CARRIED

UTILITIES

Surfside Water LSA � Water Use Agreements.

MOVED Director Sherry, SECONDED Director McNabb,:

That the Regional District of Nanaimo approve the entering into of a License of Agreement for the extraction of 95,000 litres of water per day from land owned by the Federal Government and located within the Qualicum National Wildlife Area.

That the Chairperson and Secretary be authorized to sign the License of Agreement.

CARRIED

OTHER

National Technical "Best Practices" Guide for Municipal Infrastructure.

MOVED Director Sherry, SECONDED Director McGuffie, that the resolution in support of the preparation of National Technical Guide for Municipal Infrastructure be approved.

A recorded vote was requested.

The motion was DEFEATED with Directors Luchtmeijer, Sherry, Rispin, McGuffie, Korpan, Garnish and Hamilton voting in the affirmative and Directors Holme, Little, Duggan, Loomis, Duncan, McNabb, Savage and Klee voting in the negative.

Legal Government Grant Programme.

MOVED Director Sherry, SECONDED Director Garnish,:

That the Board of the Regional District of Nanaimo approve the applications for submission to Municipal Affairs for local government grants.

That the motion be amended to add "and that staff be directed to prepare an additional planning grant application for an Electoral Area �B� Sewer Collection Pre-Design Study and that staff be requested to estimate the cost of this study".

CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE

MOVED Director Garnish, SECONDED Director Hamilton, that the minutes of the regular Corporate & Community Services Committee meeting held March 2, 1999 be received for information.

CARRIED

Joyce Daman, re Policing Function for the RDN.

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the Board direct staff to investigate the possibility of establishing a RDN policing function to support programs such as the Restorative Justice Initiative and report back to the Board at the next Corporate and Community Services Committee meeting.

CARRIED

COMMUNICATION/CORRESPONDENCE

Eric Tamm, Coastal Community Network.

MOVED Director Garnish, SECONDED Director Savage,:

That the correspondence received from Eric Tamm, Coastal Community Network, regarding on-shore allocation of Pacific hake fishery, be received for information.

That a letter be forwarded to Fisheries Minister David Anderson and copied to the Coastal Community Network supporting the policy that in the allocation of Pacific hake, the Government of Canada provide first priority to the production needs of onshore Canadian processors. Any surpluses to Canadian production capacity will be allocated to the foreign joint-venture fishery, but the delivery of hake to offshore foreign processing ships should not disrupt the steady operation of Canadian processors.

CARRIED

ADMINISTRATION

Neighbourhood Emergency Preparedness.

MOVED Director Garnish, SECONDED Director Savage, that Emergency Planning budget be increased by $15,000 to provide for the development of a personal, family and neighbourhood emergency preparedness package.

CARRIED

FINANCE

French Creek Specified Area User Rates Amendment Bylaw No. 422.06.

MOVED Director Garnish, SECONDED Director Klee, that "Regional District of Nanaimo French Creek Sewer Specified Area Rates Amendment Bylaw No. 422.06, 1999" be introduced for first three readings.

CARRIED

MOVED Director Garnish, SECONDED Director Klee, that "Regional District of Nanaimo French Creek Sewer Specified Area Rates Amendment Bylaw No. 422.06, 1999" having received three readings, be adopted.

CARRIED

REGIONAL GROWTH MANAGEMENT

1998 Annual Report.

MOVED Director Garnish, SECONDED Director Savage, that the 1998 Annual Report on the Growth Management Plan from the Performance Review Committee be received.

CARRIED

RECREATION & PARKS

Nanaimo River Property � Area A � Letter of Support.

MOVED Director Garnish, SECONDED Director McGuffie, that a letter of support be provided to the Land Conservancy of British Columbia for the acquisition of 140 acres of Nanaimo River property for conservation purposes.

CARRIED

TRANSIT

Parksville Qualicum Transit Annual Operating Agreement Amendment.

MOVED Director Garnish, SECONDED Director McNabb, that the 1998/99 Parksville/Qualicum Beach Conventional Transit Annual Operating Agreement amendment be approved.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Gabriola Island Parks & Recreation Commission.

MOVED Director Garnish, SECONDED Director Loomis, that the minutes of the Gabriola Island Parks & Recreation Commission meeting held February 1, 1999, be received for information.

CARRIED

Transit System Sub Committee.

MOVED Director Garnish, SECONDED Director Savage, that the minutes of the Transit System Sub Committee meeting held February 24, 1999 be received for information.

CARRIED

District 69 Recreation Commission.

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the minutes of the District 69 Recreation Commission meeting held February 25, 1999 be received for information.

CARRIED

MOVED Director Luchtmeijer, SECONDED Director Klee, that the Regional District provide $7,500 each to the skateboard projects, to be constructed in Parksville and Qualicum Beach, and that staff develop a service agreement with the two municipalities for the RDN partnership in the projects.

A recorded vote was requested.

The motion CARRIED with Directors Luchtmeijer, Duggan, Duncan and Klee voting in the affirmative and Directors Holme and McLean voting in the negative.

NEW BUSINESS

Gypsy Moth Spray Program.

MOVED Director Loomis, SECONDED Director McNabb, that staff report to the next Corporate & Community Services Committee providing additional background information on the gypsy moth spraying program.

CARRIED

SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE

Aggregates Study Select Committee.

MOVED Director McNabb, SECONDED Director Garnish, that the minutes of the Aggregates Study Select Committee meeting held February 10, 1999 be received for information.

CARRIED

Growth Management Plan Performance Review Committee.

MOVED Director Garnish, SECONDED Director Sherry, that the minutes of the Growth Management Plan Performance Review Committee meeting held February 17, 1999 for information.

CARRIED

Solid Waste Select Committee.

MOVED Director Sherry, SECONDED Director Garnish, that the minutes of the Solid Waste Select Committee meeting held February 23, 1999 for information.

CARRIED

MOVED Director Sherry, SECONDED Director Luchtmeijer, that the Source-Separated Organics Composting Working Paper be received.

CARRIED

Selection Committee.

Cedar Advisory Planning Commission.

MOVED Director Garnish, SECONDED Director Savage, that Jean Compton, Norma Czerny, and David Williamson be appointed to the Cedar Advisory Planning Commission for terms ending December 31, 1999 and that Jacob Smidt and Wim Vierstra be appointed for terms ending December 31, 2000.

CARRIED

Electoral Area �A� Parks, Recreation & Greenspace Advisory Committee.

MOVED Director Garnish, SECONDED Director McGuffie, that Ted Girard and Marie Lewis be appointed to the Electoral Area �A� Parks, Recreation & Greenspace Advisory Committee for terms ending December 31, 2000.

CARRIED

Cedar Village Sewer Advisory Committee.

MOVED Director Garnish, SECONDED Director Savage, that the Chris Potvin, (Cedar Village Area Resident), Arnold Schade (General Public) and Chuck White (Stakeholder Group) be appointed to the Cedar Village Sewer Advisory Committee.

CARRIED

Nanoose Bay Parks & Open Space Project Management Committee.

MOVED Director Garnish, SECONDED Director Savage, that Joe Giegerich, Diane Aussem, (Community Residents Organizations) Pamela Bottomley, Ian Bryce and Gabrielle Cartlidge (Community at Large) be appointed to the Nanoose Bay Parks & Open Space Project Management Committee.

Board of Variance.

MOVED Director Garnish, SECONDED Director Savage, that Brock Williamson be appointed as the Board�s representative on the Board of Variance for a term ending March, 2002.

CARRIED

BOARD INFORMATION

Director Korpan advised the Board that he had received word that the Province no longer intends to pursue moving the Gabriola Ferry to Duke Point, due to cost implications.

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Garnish, that this meeting terminate.

CARRIED

TIME: 8:30 PM