REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

TUESDAY, FEBRUARY 9, 1999

(immediately following Hospital Board Meeting)

(Nanaimo City Council Chambers)

A G E N D A

PAGES

1. CALL TO ORDER

2. DELEGATIONS

9 Councillor Jack Peake, Town of Lake Cowichan, re Incineration of Solid Waste.

10-13 John Monsieurs, Jemco, re Bylaw Violation - Illegal Structure.

3. BOARD MINUTES

14-21 Minutes of the regular Board meeting held on Tuesday, January 12, 1999.

4. BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

22 Shirley Hine, City of Parksville, re Parksville/Qualicum Advisory Planning Commission Appointment.

23 Jennifer Forrest, Cowichan Valley Regional District, re Disposition of Crown Lands Resolution.

24-25 Mayor Roger Mayer, Regional District of Okanagan-Similkameen, re Liability Insurance Coverage.

26-27 UBCM, re Liquor Policy Review.

6. UNFINISHED BUSINESS

For Adoption.

28-29 Bylaws No. 1007.01 and 500.224 � Coulson � 2870 Olympic Road � Area H. (All Directors except EA �B� � One Vote)

Public Hearing.

30-32 Minutes of the Public Hearing held January 14, 1999, with respect to Bylaw No. 500.248 � 509209 BC Ltd/Sims Associates � Gainsburg Road � Area H. (All Directors except EA �B� � One Vote) (Minutes and attachments included as a separate enclosure)

7.(1) DEVELOPMENT SERVICES STANDING COMMITTEE

33-36 Minutes of the regular Development Services Committee meeting held January 19, 1999. (for information)

UNFINISHED BUSINESS

Boundary Expansion Referral � Town of Qualicum Beach. (All Directors � One Vote)

That the Regional District provide comments to the Town of Qualicum Beach on the proposed boundary extension as outlined in Schedule �1�.

BUILDING INSPECTION

Section 700 Filings. (All Directors � One Vote)

That a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Municipal Act and that if the infractions are not rectified within ninety (90) days, that staff report back with recommendations for follow up if required:

    1. Lot A, Section 17, Range 1, Cedar District, Plan VIP60245, 2101 Huddington Road, Electoral Area �A�, owned by J. Campbell;

    2. Strata Lot F, Section 13, Range 1, Cedar District, Strata Plan VIS3891, 1965 Emma Way, Electoral Area �A�, owned by R. Pridge and A. Lemcke;

    3. Section 7, Range 1, Cedar District, except part described as commencing at a point distant 381 feet west and 45 feet north from the south east corner of Section 7, thence west a distance of 240 feet, thence north a distance of 180 feet, thence east a distance of 240 feet, thence south along a straight boundary to the point of commencement, and except part in Plan 573RW, 2550 Cedar Road, Electoral Area �A�, owned by L. Holmgren;

    4. Lot A, Section 10, Range 4, Cedar District, Plan VIP66286, 2940/2970 Ingram Road, Electoral Area �A�, owned by J. Morrison/L. Hartmann;

    5. Lot B, Section 17, Range 4, Cedar District, Plan 37964, 1571 Fawcett Road, Electoral Area �A�, owned by R. & D. Child;

    6. Lot 2, District Lot 44, Wellington District, Plan VIP60308, 6802 Ronald Road, Electoral Area �D�, owned by D. & D. Lamont;

    7. Lot 23, Section 18, Range 3, Mountain District, Plan 26264, 3623 Ranch Point Road, Electoral Area �D�, owned by J. Horsland;

    8. Parcel No. 1 (DD24745N) of Lot A, of Lot 79, Nanoose District, Plan 1460, 2407 Island Highway East, Electoral Area �E�, owned by S. Littlewood.

Homeowner Protection Act and BC Building Code. (All Directors � One Vote)

That staff be directed to prepare "Regional District of Nanaimo Building Regulations and Fees Bylaw Amendment Bylaw No. 1000.02, 1999" as discussed in Alternative No. 1.

That staff monitor the implications of the new Homeowner Protection Act and report back to the Board if there are any significant implications.

PLANNING

DEVELOPMENT VARIANCE PERMIT APPLICATION

Application No. 9901 � School District No. 68 � 1630 MacMillan Road � Area A. (All Directors except EA �B� � One Vote)

That Development Variance Permit No. 9901, submitted by Killick, Metz, Bowen, Rose Architects Planners, Inc. on behalf of School District 68, requesting that the maximum height requirement pursuant to the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987", be relaxed from 8.0 metres to 12.5 metres in order to accommodate a secondary school, as shown on the submitted plans, be approved subject to notification procedure pursuant to the Municipal Act.

OTHER

Amendments to the Advisory Planning Commission Guidelines and Technical and Procedural Amendments to Bylaw No. 500. (All Directors except EA �B� � One Vote)

    1. That proposed amendments to Bylaw No. 500 to provide technical and procedural revisions as summarized in Schedule �A� be approved and that the draft 1999 revision to the Advisory Planning Commission Guidelines be approved and distributed to APCs.

    2. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.252, 1999" which incorporates revisions to the Advisory Planning Commission provisions, be given 1st and 2nd reading.

    3. That the Regional District of Nanaimo waive the holding of a Public Hearing with respect to "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.252, 1999", in lieu of notification of the bylaw pursuant to the Municipal Act.

    4. That staff be directed to conduct a seminar/forum for all Advisory Planning Commissions and Electoral Area Directors to reinforce the role of APCs, and to clarify legislation, procedures and guidelines.

Subdivision Water Supply Standards. (All Directors except EA �B� � One Vote)

That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.231, 1997" be given 1st and 2nd reading and proceed to a Public Hearing in Electoral Areas �A� and �G�, to be chaired by the Electoral Area �A� Director or his alternate subject to the bylaw being amended to include clarification of all types of well construction which can be certified.

7.(2) ENVIRONMENTAL SERVICES STANDING COMMITTEE

37-39 Minutes of the Environmental Services Committee meeting held January 26, 1999. (for information)

LIQUID WASTE

Northern Community Sewer Development Cost Charge Amendment Bylaw No. 934.01. (Parksville, Qualicum, Electoral Areas E, F, G & H � Weighted Vote)

1. That the boundaries of the Northern Community Sewer Local Service Area Development Cost Charge bylaw be amended to be consistent with the community servicing area as determined in the OCP and GMP.

2. That the "Regional District of Nanaimo Northern Community Sewer Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 934.01, 1999" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

French Creek Pollution Control Centre � Odour Control. (All Directors � One Vote)

That the report regarding the management of odour at the French Creek Pollution Control Centre be received for information.

SOLID WASTE

Nanaimo Recycling Exchange � School Education Program. (All Directors � One Vote)

That the Board approve $15,000 for the Nanaimo Recycling Exchange (NRE) to provide an additional thirteen weeks of the "Kick the Can" school education program.

WATER MANAGEMENT

Arrowsmith Water Management Committee. (All Directors � One Vote)

That in accordance with Section 4.1 of the Arrowsmith Water Service Joint Venture Agreement, the RDN appoint the General Manager of Environmental Services as the RDN alternate member.

That staff advise the other Joint Venturers of this appointment.

7.(3) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE

40-43 Minutes of the regular Corporate & Community Services Committee meeting held February 2, 1999. (for information)

UNFINISHED BUSINESS

Regional Transit (Referral from January 12, 1999 Board Meeting)

(All Directors � One Vote)

That the Chairperson appoint a sub-committee of the Corporate and Community Services Committee to review the Regional District Transit System and that the sub-committee report its recommendations back to the Board.

COMMUNICATION/CORRESPONDENCE

Ujjal Dosanjh, Attorney General, re Emergency Preparedness.

(All Directors � One Vote)

That the correspondence from Ujjal Dosanjh, Attorney General, regarding earthquake preparedness initiatives be received for information.

Cathy McGregor, Ministry of Environment, Lands & Parks, re Nile Creek Regional Park. (All Directors � One Vote)

That the correspondence received from Cathy McGregor, Minister of Environment, Lands & Parks, regarding the approval of a free Crown grant to establish a regional park at Nile Creek be received for information.

Jenny Kwan, Ministry of Municipal Affairs, re Islands Trust Natural Area Protection Tax Incentive Proposal. (All Directors � One Vote)

That the correspondence received from Jenny Kwan, Minister of Municipal Affairs, regarding the RDN Board�s resolution in support of the Islands Trust Natural Area Protection Tax Incentive Proposal, be received for information.

ADMINISTRATION

Radio Malaspina Society � Letter of Support. (All Directors � One Vote)

That the Regional District of Nanaimo support the Radio Malaspina Society�s application to the CRTC to seek approval to broadcast on 106.9 mHz FM.

RDN Use of City Facilities. (All Directors � One Vote)

That the Regional District of Nanaimo continue to use the City of Nanaimo Council Chambers and Boardroom as well as leaving the avenue open to meet in other locations for the purpose of Board and Committee meetings, and amend the 1999 Annual Budget to provide for these rental costs.

Summary of Lantzville Fuel Spill. (All Directors � One Vote)

That the report regarding the recent fuel spill in Lantzville be received for information.

FINANCE

E-911 Telephone Subscriber Charges. (Electoral Areas A, B, C & D � Weighted Vote)

That the Regional District of Nanaimo endorse subscriber based billing for the recovery of Central Island E911 telephone network and PSAP costs.

Exemption from Property Taxes for Vancouver Island Regional Library Facilities. (All Directors � One Vote)

That the Board support the resolution that "all library facilities operated by a public library system pursuant to the Library Act be exempted from property taxes" and that this be communicated to the Minister of Municipal Affairs.

RECREATION & PARKS

Mt. Arrowsmith Regional Park Acquisition Report. (All Directors � One Vote)

That the Regional District forward an application to the Ministry of Environment, Lands and Parks and the Ministry of Forests for the acquisition of Mt. Arrowsmith Crown Reserve forest as a Regional Park site.

That staff prepare a Mt. Arrowsmith regional park and trail proposal that addresses acquisition strategy approaches with the Crown and private land owners, park site and trail development plans, and long-term operational responsibilities and costs.

That the Board pursue the additional acquisition of a portion of Block 1324, Cameron Lake District, adjacent to the east boundary of the ACRD Regional Park.

Wallace Way Right-of-Way Lease Amendment � Area H. (All Directors � One Vote)

That the Regional District not proceed with an application to the Ministry of Transportation and Highways for a lease of the Wallace Way right-of-way located adjacent to Lot A of Strata Plan VIS 3085 (from Plan VIP58236), District Lot 11, Newcastle Land District.

COMMISSION, ADVISORY & SELECT COMMITTEE

Gabriola Island Parks & Recreation Commission. (All Directors � One Vote)

That the minutes of the Gabriola Island Parks & Recreation Commission meeting held January 18, 1999, be received for information.

Swimming Pool � Gabriola Island. (All Directors � One Vote)

That the Gabriola Island swimming pool report be received for information.

That the Parks and Recreation Commission make a commitment to an outdoor swimming pool project for Gabriola Island.

That staff prepare a terms of reference for a Gabriola Island Outdoor Swimming Pool Project Committee to include representations from the Parks and Recreation Commission and community at large for consideration by the Commission at their January 1999 meeting.

That the Gabriola Island Outdoor Swimming Pool Project Committee 1999 work program include a review of all outdoor swimming pool options, the preparation of a project financing and funding program, the employment of a pool design professional to work with the Committee and community in the preparation of a pool design program, the review and consideration of pool construction sites and the selection of a referendum date to seek voter assent for capital and operational funding for the project.

District 69 Recreation Commission. (All Directors � One Vote)

That the minutes of the District 69 Recreation Commission meeting held January 25, 1999 be received for information.

NEW BUSINESS

Burnaby Incinerator Site Tour. (All Directors � One Vote)

That Director McGuffie represent the Board at the Burnaby Incinerator tour to be held February 15, 1999 and that the Regional District cover his travel expenses to attend this tour.

7.(4) EXECUTIVE STANDING COMMITTEE

7.(5) COMMISSION

7.(6) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE

Growth Management Plan Performance Review Committee.

44-45 Minutes of the Growth Management Plan Performance Review Committee meeting held January 20, 1999. (for information) (All Directors � One Vote)

Solid Waste Select Committee.

46-47 Minutes of the Solid Waste Select Committee meeting held January 26, 1999. (for information) (All Directors � One Vote)

That the Board support the development, in principle, of a common regulatory framework for the operation of composting in the RDN, CRD, C-SRD and CVRD, and that one or two Board members be appointed to participate in the development and implementation of the common regulatory framework.

Boardroom/Addition Building Committee. (All Directors � One Vote)

48 Minutes of the Boardroom/Addition Building Committee meeting held January 27, 1999. (for information)

That staff investigate the options of building a neighbourhood centre/boardroom on-site, and any option the City of Nanaimo puts forward.

8. ADMINISTRATOR�S REPORT

49-57 Jemco Food Equipment Services/John Monsieurs � 7431 Industrial Road � Area D � Illegal Structure. (All Directors � One Vote)

58-59 Relending Rates for Debenture Debt.

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

13. NOTICE OF MOTION

From the January 12, 1999 Board Meeting. (Director McLean)

60-71 That the Board oppose the Town of Qualicum Beach�s submission to the Ministry of Forests for a Community Forest Pilot Agreement for forest land property in Electoral Area �F�. (Report attached)

14. ADJOURNMENT

15. IN CAMERA