REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

TUESDAY, JANUARY 12, 1999

7:30 PM
(Nanaimo City Council Chambers)

A G E N D A
PAGES
1. CALL TO ORDER

2. DELEGATIONS

7 Stuart Bertulis, re Town of Qualicum Beach Official Community Plan.

8-9 Council Member, Nanaimo First Nations, re Arrowsmith, Benson-Cranberry, Bright Official Community Plan.

3. BOARD MINUTES

10-22 Minutes of the inaugural Board meeting held on Tuesday, December 8, 1998.

4. BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

23-30 John Les, Chairman, Fraser Valley Regional District, re Western Emergency Preparedness Training Facility.

31 Shirley Hine, City of Parksville, re District 69 Recreation Commission Appointment.

6. UNFINISHED BUSINESS
(From the December 8, 1998 Board Meeting)
DEVELOPMENT VARIANCE PERMIT APPLICATION

Application No. 9807 � Hutchinson & 497982 BC Ltd./Jerry Clark & Suzanne Hayley � 2425/2435 Myles Lake Road � Area C. (All Directors except EA �B� � One Vote)

That Development Variance Permit No. 9807, submitted by Jerry Clark and Suzanne Hayley, on behalf of L. and R. Hutchinson and 497982 BC Ltd., which would provide for the subdivision of a non-contiguous parcel and vary the minimum setback requirement from 8.0 metres to 0.91 metres to permit the siting of an existing accessory building, be approved subject to the applicant entering into a Section 219 covenant restricting the number of dwelling units on the proposed bare land strata lots to one dwelling unit per parcel, and the notification procedure pursuant to the Municipal Act.
AVIM Resolution re Memoranda of Understanding � UBCM.

That the RDN endorse the following resolution from the Regional District of Comox-Strathcona and forward to AVIM/UBCM:

WHEREAS the Union of British Columbia Municipalities provides an effective and independent voice for local government issues;

AND WHEREAS Memoranda of Understanding between the UBCM and special-interest or political-lobby groups may compromise the effectiveness and independence of the UBCM;

THEREFORE the Board of the Regional District of Comox-Strathcona strongly recommends to the UBCM Executive that any proposals for Memoranda of Understanding be considered with care and caution;

AND FURTHER THAT the UBCM Executive utilize a process of consultation with its member governments during the drafting phase for any proposed Memoranda of Understanding.

Public Hearing.

32-49 Minutes of the Public Hearing held December 9, 1998, with respect to Bylaw No. 500.244 � Burak � 2130/2140 Schoolhouse Road � Area A. (All Directors except EA �B� � One Vote)

7.(1) DEVELOPMENT SERVICES STANDING COMMITTEE

50-53 Minutes of the regular Development Services Committee meeting held December 15, 1998. (for information)

UNFINISHED BUSINESS

Building Strata Conversion � Sims Associates � 3125 Van Horne Road � Area F. (All Directors except EA �B� � One Vote)

That the request from Sims Associates, BCLS, for the building strata conversion as shown on the Sketch Plan of Lot 6, District Lot 7, Cameron District, Plan 22313, be approved subject to the conditions set out in Schedule No. 1 of the corresponding staff report.

That Schedule 1 be amended to insert two additional restrictions under item no. 1 as follows:

No residential occupancy be permitted;

The back up septic field to be as shown on Attachment No. 2.

BYLAW ENFORCEMENT

Appointment of Animal Control Officer � District 68. (All Directors � One Vote)

That Trevor Hughes be removed as a sworn in Animal Control Bylaw Enforcement Officer.

That Matthew Adam Purchase be appointed as an Animal Control Bylaw Enforcement Officer for the purpose of enforcing Regional District of Nanaimo Licensing and Control of Animal Bylaws.

PLANNING

AMENDMENT APPLICATIONS

Application No. ZA9811 � Comox Management Corporation � 6940 West Island Highway � Area H. (All Directors except EA �B� � One Vote)

That application ZA9811 to amend the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" to amend the zoning for Lot 2, Plan 1829, District Lot 36, Newcastle District from RS2 to CM2 be approved and concurrent with the adoption of the zoning amendment bylaw, a development permit for a medical clinic/dental office be issued, subject to conditions being met by the applicant as outlined in Schedule �A�.

That the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.251, 1998", which rezones Lot 2, Plan 1820, District Lot 36, Newcastle District from Residential 2 (RS2) to Commercial 2 (CM2), be given 1^st and 2^nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H� or his alternate.

DEVELOPMENT VARIANCE PERMIT APPLICATION

Application No. 9809 � MacDonald & Haines � 2376 Yellowpoint Road � Area A. (All Directors except EA �B� � One Vote)

That Development Variance Permit application No. 9809, to vary the minimum setback requirements of the Rural 4 (RU4) zone from 8.0 metres to 0.3 and to 0.5 metres to legalize an existing accessory building on the property legally described as Lot B, Section 9, Range 3, Cedar Land District, Plan 15284, be approved subject to notification pursuant to the Municipal Act.

DEVELOPMENT PERMIT APPLICATION

Application No. 9817 � Lancor Development/Petro Canada � 2345 East Island Highway � Area E. (All Directors except EA �B� � One Vote)

That Development Permit 9817 to establish an addition to the Petro Canada retail store on the property legally described as Lot 1, District Lot 30A, Nanoose Land District, Plan VIP64895 be approved subject to the conditions set out in Schedule No. �1� of the corresponding staff report.

OTHER

Gabriola Island OCP Bylaw No. 166 � Amendment No. 2 & 3 and Bylaw No. 172 and 176 � Islands Trust Area. (All Directors � One Vote)

That Islands Trust Bylaw No. 172, "Gabriola Island Official Community Plan No. 166, 1997, Amendment Bylaw No. 2, 1998" and Islands Trust Bylaw No. 176, "Gabriola Island Official Community Plan No. 166, 1997, Amendment Bylaw No. 3, 1998" be received and the Islands Trust be advised that the Regional District of Nanaimo supports the proposed amendment bylaws.

Cowichan Valley Regional District OCP Referral � Amendment Bylaw No. 1923. (All Directors � One Vote)

That "CVRD Official Community Plan Amendment Bylaw No. 1923, 1998, Area �H� � North Oyster/Diamond (Boundary Extension) Amendment to CVRD Bylaw No. 1497" be received and the Cowichan Valley Regional District be advised that the Regional District of Nanaimo supports the proposed amendment bylaw.

Electoral Area �F� Planning Project Update. (All Directors � One Vote)

That the Electoral Area �F� Public Input Document and Planning Alternatives Document be received.
Islands Trust Natural Area Protection Tax Incentive Proposal.

(All Directors � One Vote)

That the Regional District indicate support for the Islands Trust Natural Area Tax Incentive Proposal to be placed on the Provincial Government�s 1999 legislative agenda for discussion provided that any approval of tax levy reductions at the local government level be made with the concurrence of the Regional District.
Arrowsmith Benson � Cranberry Bright OCP Preliminary Draft.

(All Directors � One Vote)

That the Preliminary Draft of the Arrowsmith Benson � Cranberry Bright Official Community Plan be received.
7.(2) ENVIRONMENTAL SERVICES STANDING COMMITTEE
7.(3) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
7.(4) EXECUTIVE STANDING COMMITTEE
7.(5) COMMISSION

54-59 Minutes of the District 69 Recreation Commission meeting held December 10, 1998. (for information)

(All Directors � One Vote)

That the fees and charges policy regarding out-of-district fees be amended to exempt out-of-district fees for aquatic leadership programs only and that aquatic leadership programs be defined in the policy as follows: Lifesaving training, Bronze Medallion and higher Lifeguard training, Instructor training, Pool Operators training and advanced levels of First Aid training.

60-65 Minutes of the Gabriola Island Parks & Recreation Commission meetings held December 14, 1998 and January 4, 1999. (for information)

(All Directors � Weighted Vote)

That the Regional District approve a three year lease renewal, as presented, with Folklife Village Investments Inc. for the rental of Unit #3 for the continued use as the Gabriola Island Parks and Recreation Commission office.

7.(6) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE

66 G. Holme, re 1999 Appointments to Scheduled Standing Committees.

Aggregates Study Committee.

67-69 Minutes of the Aggregates Study Public Advisory & Select Committee meeting held December 2, 1998. (for information)

Performance Review Committee.

70-71 Minutes of the Performance Review Committee meeting held December 16, 1998. (for information)

8. ADMINISTRATOR�S REPORT

72-75 District 69 Citizens on Patrol � Letter of Support. (All Directors � One Vote)

76-77 1999 Court of Revision - Frontage (Parcel) Tax Rolls. (All Directors � One Vote)

78-80 Electoral Area �A� Community Parks LSA Amendment Bylaw No. 798.05. (All Directors � One Vote)

81-83 Electoral Area �B� Community Parks LSA Amendment Bylaw No. 799.04. (All Directors � One Vote)

84-86 Electoral Area �C� Community Parks LSA Amendment Bylaw No. 801.03. (All Directors � One Vote)

87-110 Regional Context Statement � Town of Qualicum Beach. (All Directors � One Vote)

111-122 Regional Context Statement � City of Parksville. (All Directors � One Vote)

123-127 Town of Qualicum Beach Boundary Expansion Referral. (All Directors � One Vote)

128-132 School District 68 Transit System LSA Establishment Bylaw No. 1147. (All Directors � One Vote)

133-135 Discharge of Land Use Contract No. 61 � Hillview Road � Area E.

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

13. NOTICE OF MOTION

14. ADJOURNMENT

15. IN CAMERA