REGIONAL DISTRICT OF NANAIMO

INAUGURAL BOARD MEETING

TUESDAY, DECEMBER 8, 1998

7:30 PM

(Nanaimo City Council Chambers)

A G E N D A

PAGES

    1. CALL TO ORDER

The Administrator will call the meeting to order.

Notification from the City of Nanaimo, City of Parksville and Town of Qualicum Beach advising of their Council appointments to the Board for the year 1999.

INAUGURATION OF MUNICIPAL BOARD MEMBERS

ELECTION OF BOARD CHAIRPERSON

ELECTION OF DEPUTY CHAIRPERSON

2. DELEGATIONS

12 Brad Wylie, re Community Foundation for District 69.

N. Ryder, re Section 700 Filing – 1120 Fabrick Drive – Area G.

13 Emilia Fowler, re Area ‘F’ Issues.

3. BOARD MINUTES

14-26Minutes of the regular Board meeting held on Tuesday, November 10, 1998.

4. BUSINESS ARISING FROM THE MINUTES

    1. COMMUNICATIONS/CORRESPONDENCE

      2. 27 W. Reynolds, re Resignation from Electoral Area ‘A’ Advisory Planning Commission and Regional Growth Management Review Committee.

      28 R. Harris, re Resignation from District 69 Recreation Commission.

    2. UNFINISHED BUSINESS

Public Hearing.

Minutes of the Public Hearing held December 2, 1998, with respect to Bylaw No. 500.242 – Culverden/Sims Associates (1888 Kaye Rd. – Areas E & G). (All Directors except EA ‘B’ – One Vote) (to be circulated)

For Third Reading & Adoption.

29-30 Bylaw No. 500.246 – Building Height Amendment – EA’s A, C, D, E, G & H. (All Directors except EA ‘B’ – One Vote)

For Adoption.

31-32 Bylaws No. 500.227 & 737.07 – Boers (Midora Road – Area C). (All Directors except EA ‘B’ – One Vote)

Bylaw No. 787.02 – Building Inspection Extended Service Boundary Amendment Bylaw. (All Directors – One Vote)

Bylaw No. 1000.01 – Building Inspection Regulations and Fees Bylaw. (All Directors – One Vote)

7.(1) DEVELOPMENT SERVICES STANDING COMMITTEE

33-37 Minutes of the regular Development Services Committee meeting held November 17, 1998. (for information)

UNFINISHED BUSINESS

(From the October 20, 1998 Development Services Committee Meeting)

Development Permit Amendment Application No. 9816 – Guy (Pecora Holdings) – 6855 Mart Road – Area D. (All Directors except EA ‘B’ – One Vote)

That Development Permit No. 38 be amended to allow the metal storage shed and the two wooden shed additions to the warehouse to remain as situated on the property legally described as Lot 11, Plan 15245, District Lot 44, Wellington Land District, be approved as outlined in the conditions in Schedule No. 1.

BUILDING INSPECTION

Section 700 Filings. (All Directors – One Vote)

That a notice be filed pursuant to Section 700 of the Municipal Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued against the titles of the properties listed as follows:

    1. Lot B, Section 9, Range 3, Cedar Land District, Plan 15284, 2376 Yellowpoint Road, Electoral Area ‘A’, owned by D. MacDonald and M. Haines;

    2. Lot B, Section 6, Range 5, Cedar Land District, Plan 23525, 3171 De Courcy Drive, Electoral Area ‘A’, owned by B. & S. Spence;

    3. Lot 9, Section 22, Gabriola Island, Nanaimo Land District, Plan 33019, 470 Spruce Avenue, Electoral Area ‘B’, owned by G. Mackay.

    4. Lot 5 District Lot 85, Nanoose Land District, Plan 27557, 7478 Forest Turn, Electoral Area ‘D’, owned by K. and K. Bourcier;

    5. Lot 5, District Lot 78, Nanoose Land District, Plan VIP56437, 2492 Richard Place, Electoral Area ‘D’, owned by K. and C. Kruper;

    6. Lot 2, District Lot 79, Nanoose Land District, Plan 14576, 2655 Island Highway, Electoral Area ‘E’, owned by Inkahute Development Corporation;

    7. Lot 4, District Lot 6, Nanoose Land District, Plan 38573, 2536 Schirra Drive, Electoral Area ‘E’, owned by C. Monmart and W. Ogston;

    8. Lot 65, District Lot 29, Nanoose Land District, Plan 45632, 751 Arrowsmith Way, Electoral Area ‘E’, owned by R. and A. Cearns.

    9. Lot 116, Nanoose Land District, Except parts in Plans 12149, 22878, 23750 and 27229, 1120 Fabrick Drive, Electoral Area ‘G’, owned by N. Ryder.

BYLAW ENFORCEMENT

Appointment of Animal Control Officer – Parksville/Qualicum Beach.

(All Directors – One Vote)

That Ms. Kim Acton be appointed as a Bylaw Enforcement Officer for the purpose of enforcing Regional District of Nanaimo Licensing and Control of Animals Bylaws.

PLANNING

AMENDMENT APPLICATIONS

Application No. ZA9808 – 509209 BC Ltd./Sims & Associates – Gainsburg Road – Area H. (All Directors except EA ‘B’ – One Vote)

    1. That application ZA9808 to amend the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" by amending the zoning for Part of Lot A, Plan 48840, District Lot 1 & 86, Newcastle District, from Residential 2 (RS2) to Residential 3 (RS3), be approved subject to compliance with conditions outlined in Schedule ‘A’.

    2. That the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.248, 1998", which rezones a portion of Lot A, Plan 48840, District Lot 1 & 86, Newcastle District, from Residential 2 (RS2) to Residential 3 (RS3), be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area ‘H’ or his alternate.

DEVELOPMENT VARIANCE PERMIT APPLICATION

Application No. 9807 – Hutchinson & 497982 BC Ltd./Jerry Clark & Suzanne Hayley – 2425/2435 Myles Lake Road – Area C. (All Directors except EA ‘B’ – One Vote)

That Development Variance Permit No. 9807, submitted by Jerry Clark and Suzanne Hayley, on behalf of L. and R. Hutchinson and 497982 BC Ltd., which would provide for the subdivision of a non-contiguous parcel and vary the minimum setback requirement from 8.0 metres to 0.91 metres to permit the siting of an existing accessory building, be approved subject to the applicant entering into a Section 219 covenant restricting the number of dwelling units on the proposed bare land strata lots to one dwelling unit per parcel, and the notification procedure pursuant to the Municipal Act.

Application No. 9808 – School District No. 69/BCBC – 240 Bennett Road – Area G. (All Directors except EA ‘B’ – One Vote)

That Development Variance Permit No. 9808, submitted by BCBC on behalf of the Qualicum School District No. 69, requesting that the maximum height requirement pursuant to the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987", be relaxed in order to accommodate an elementary school building, as shown on the submitted plans, subject to the notification procedure pursuant to the Municipal Act.

DEVELOPMENT PERMIT APPLICATION

Application No. 9807 – Jaco (Big Boy’s Toys) – 7373 Industrial Road – Area D. (All Directors except EA ‘B’ – One Vote)

That Development Permit 9807 to legalize an existing recreation vehicle sales and service business on the property legally described as Lot 13 and Lot 14, District Lot 44, Wellington District, Plan 15245, be approved subject to the conditions in Schedule ‘3’.

That the following be added to Schedule ‘3’:

6. No sales product may be displayed on public property."

OTHER

Kenary Cove Development Project – Yamoto Developments – Area A.

(All Directors except EA ‘B’ – One Vote)

That the application by Yamoto Developments to amend the Electoral Area ‘A’ Official Community Plan to designate a new village node including a residential/resort/golf course development be referred to the 1999 review process for the Regional Growth Management Plan.

7.(2) ENVIRONMENTAL SERVICES STANDING COMMITTEE

38-40Minutes of the Environmental Services Committee meeting held November 24, 1998. (for information)

LIQUID WASTE

Regional District of Nanaimo Pump & Haul LSA Amendment Bylaw No. 975.11. (All Directors – One Vote)

1. That the Regional District of Nanaimo approve the request to remove Lot 4, District Lot 52, Nanoose District, Plan VIP53395 – 1581 Clayton Place, from the Pump & Haul Local Service Area.

2. That the "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.11, 1998" be read three times and forwarded to the Inspector of Municipalities for approval.

French Creek Pollution Control Centre – Odour Control.

(All Directors – One Vote)

That the report regarding the management of odour at the French Creek Pollution Control Centre be received for information.

SOLID WASTE

Solid Waste Management Facilities Amendment Bylaw No. 894.08.

(All Directors – One Vote)

    1. That "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.08, 1998" be introduced, as amended, and read three times.

2. That "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.08, 1998" be adopted.

Garbage Collection & Recycling Contracts. (All Directors – Weighted Vote)

That the Board grant a two year extension to the contracts for garbage collection and recycling services with West Coast Waste Systems and Canadian Waste Systems.

Beverage Container Deposit/Refund Legislation – Progress Report.

(All Directors – One Vote)

That the progress report on the new Provincial Beverage Container Deposit/Refund legislation be received for information.

WATER MANAGEMENT

French Creek Bulk Water LSA Amendment Bylaw No. 1050.01.

(All Directors – One Vote)

    1. That the boundaries of the French Creek Bulk Water Supply Local Service Area be amended to be consistent with the community water servicing boundary as determined in the French Creek Official Community Plan.

    2. That the "French Creek Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1050.01, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

French Creek Bulk Water LSA Development Cost Charge Amendment Bylaw No. 1089.01. (All Directors – One Vote)

    1. That the boundaries of the French Creek Bulk Water Local Service Area Development Cost Charge Area be amended to be consistent with the community water servicing boundary as determined in the French Creek Official Community Plan.

    2. That the "Regional District of Nanaimo French Creek Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1089.01, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

Nanoose Bay Bulk Water LSA Amendment Bylaw No. 1049.01.

(All Directors – One Vote)

    1. That the boundaries of the Nanoose Bay Bulk Water Supply Local Service Area be amended to be consistent with the community water servicing boundary as determined in the Nanoose Bay Official Community Plan.

    2. That the "Nanoose Bay Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1049.01, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

Nanoose Bay Bulk Water LSA Development Cost Charge Amendment Bylaw No. 1088.01. (All Directors – One Vote)

    1. That the boundaries of the Nanoose Bay Bulk Water Local Service Area Development Cost Charge Area be amended to be consistent with the community water servicing boundary as determined in the Nanoose Bay Official Community Plan.

    2. That the "Nanoose Bay Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1088.01, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

7.(3) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE

41-43Minutes of the regular Corporate & Community Services Committee meeting held December 1, 1998. (for information)

COMMUNICATIONS

C. Doyle, Ministry of Environment Lands & Parks, re Lot 14 Park Proposal. (All Directors – One Vote)

That the correspondence from C. Doyle, Ministry of Environment, Lands & Parks regarding the Regional District’s community park proposal, be received for information.

FINANCE

Administration Computer Equipment Reserve Fund Expenditure Bylaw No. 1144. (All Directors – One Vote [2/3])

    1. That "Administration Computer Equipment Reserve Fund Expenditure Bylaw No. 1144, 1998" be introduced for first three readings.

2.That "Administration Computer Equipment Reserve Fund Expenditure Bylaw No. 1144, 1998" having received three readings, be adopted.

RDN Northern Community LSA Amendment Bylaw No. 889.11.

(All Directors – One Vote)

That "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.11, 1998" be introduced for first three readings and forwarded to the Inspector of Municipalities for approval.

RECREATION & PARKS

Area ‘G’ Park Reserve Fund. (All Directors – One Vote [2/3])

That the Regional District request that the Minister of Municipal Affairs provide for the transfer of $77,966 from the Area ‘G’ park reserve fund to the Town of Qualicum Beach.

District 69 Trail System – Project 1 Development Proposal.

(All Directors – One Vote)

That the District 69 Trail System – Project 1 Rathtrevor Park to Top Bridge Park development proposal be received as information.

That concept approval for the Project 1 development proposal be given to include the direction to develop a project partnership agreement for consideration by each of the project partners in early 1999.

REGIONAL GROWTH MANAGEMENT

Growth Management Plan 1999 Interim Update: Consultation Plan.

(All Directors – One Vote)

That the Consultation Plan for the Growth Management Plan 1999 Interim Update be adopted.

TRANSIT

Eligibility for handyDART Form. (All Directors – One Vote)

That the Transportation Services Department’s "Eligibility for handyDART" form be approved.

COMMISSION, ADVISORY & SELECT COMMITTEE

Gabriola Island Parks & Recreation Commission. (All Directors – One Vote)

That the minutes of the Gabriola Island Parks & Recreation Commission meeting held November 2, 1998, be received for information.

ADDENDUM

Islands Trust Council Meeting. (All Directors – One Vote)

That the District pay the expenses (up to $300) incurred for Director Loomis to attend an Islands Trust Council meeting at the Laurel Point Inn in Victoria on Thursday, December 3, 1998.

NEW BUSINESS

Aggregate Study. (All Directors – One Vote)

That staff be directed to investigate the cost involved in pursuing a comprehensive aggregate study.

7.(4) EXECUTIVE STANDING COMMITTEE

7.(5) COMMISSION

7.(6) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE

Selection Committee. (All Directors – One Vote)

Cranberry-Bright Advisory Planning Commission.

That Ruth Matson, Cheryl Tellier and Maureen Young be appointed to the Cranberry-Bright Advisory Planning Commission for a term ending December 31, 2001.

Lantzville Advisory Planning Commission.

That Denise Haime, William Lorenzen and Douglas Parkhurst be appointed to the Lantzville Advisory Planning Commission for a term ending December 31, 2001.

East Wellington-Pleasant Valley Advisory Planning Commission.

That Bob Jepson, Charles Pinker, Stanley Vollmers and Ron Watson be appointed to the East Wellington Pleasant Valley Advisory Planning Commission for a term ending December 31, 2001.

Nanoose Advisory Planning Commission.

That James English, Eve Flynn, Frank Van Eynde and Sally Yeats be appointed to the Nanoose Advisory Planning Commission for a term ending December 31, 2001.

Parksville-Qualicum Advisory Planning Commission.

That A.J. Flaman, John Gayton and Michael Jessen be appointed to the Parksville-Qualicum Advisory Planning Commission for a term ending December 31, 2001.

Shaw Hill-Deep Bay Advisory Planning Commission.

That Randi Myhres, David Wilson and David Heenan be appointed to the Shaw Hill-Deep Bay Advisory Planning Commission for a term ending December 31, 2001.

District 69 Recreation Commission.

That M. Paula Peterson be appointed to the District 69 Recreation Commission as the Electoral Area ‘F’ representative for a term ending January 1, 2000.

That William Young be appointed to the District 69 Recreation Commission as the Electoral Area ‘H’ representative for a term ending January 1, 2000.

Grants-in-Aid Committee.

That J.P. Hugh Sproule, Kay Burgoyne and Frank Van Eynde be appointed to the Grants-in-Aid Committee for a term ending December 31, 1999.

Gabriola Island Parks and Recreation Commission.

That Bob Black, J.P. Hugh Sproule and Stephen Wohlleben be appointed to the Gabriola Island Parks and Recreation Commission for a term ending December 31, 2000.

Electoral Area ‘A’ Parks, Recreation and Greenspaces Advisory Committee.

That Chris Webb be appointed to the Electoral Area ‘A’ Parks, Recreation and Greenspaces Advisory Committee.

Cedar Village Sewer Advisory Committee (Area ‘A’).

That Patricia Grand be appointed to the Cedar Village Sewer Advisory Committee.

Performance Review Group.

That Frank Van Eynde be appointed to the Performance Review Group.

Committee of the Whole.

44-45Minutes of the Committee of the Whole meeting held November 12, 1998. (for information)

Provisional Budget.

46-511999 Provisional Budget Bylaw No. 1145.

Solid Waste Select Committee.

52-53Minutes of the Solid Waste Select Committee meeting held November 24, 1998. (for information)

Board Room/Addition Building Committee.

54Minutes of the Board Room/Addition Building Committee meeting held November 10, 1998. (for information)

Performance Review Committee.

55-56Minutes of the Performance Review Committee meeting held November 18, 1998. (for information)

    1. ADMINISTRATOR’S REPORT

57-61Environmental Coordination Programme.

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

    1. NOTICE OF MOTION

From the November 10, 1998 Board Meeting (Director Loomis)

That a letter be written to the UBCM Executive stating our concern over the lack of consultation with the UBCM membership when proposing a Memorandum of Understanding with a specific group and that the general membership should have the opportunity to review a draft of any Memorandum of Understanding.

14. ADJOURNMENT

15. IN CAMERA