REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, MAY 12, 1998

(immediately following Hospital Board Meeting)

(Nanaimo City Council Chambers)

 

 

A G E N D A

PAGES

1.CALL TO ORDER

2.DELEGATIONS

10S. Herle, Parksville & District Chamber of Commerce, re Business Licensing.

11D. Burnett, Citizens Association of Area A, re Communications with Landowners and Community Associations.

12D. Kettner, re Errington Volunteer Fire Department Fire Truck Purchase.

3.BOARD MINUTES

13-25Minutes of the regular Board meeting held on Tuesday, April 14, 1998.

4.BUSINESS ARISING FROM THE MINUTES

5.COMMUNICATIONS/CORRESPONDENCE

6.UNFINISHED BUSINESS

26-36Minutes of the Public Hearing held April 8, 1998 with respect to Bylaws No. 737.07 and 500.227 - Boers. (All Directors except EA �B� - One Vote)

Minutes of the Public Hearing held May 6, 1998 with respect to Bylaw No. 1116 - Electoral Area �A� Official Community Plan. (All Directors except EA �B� - One Vote) (to be circulated)

7.(1)DEVELOPMENT SERVICES STANDING COMMITTEE

37-40Minutes of the regular Development Services Committee meeting held April 21, 1998. (for information)

 

COMMUNICATIONS/CORRESPONDENCE

UBCM, re 1998 Resolution Process. (All Directors - One Vote)

That the correspondence from UBCM regarding the 1998 resolution process, be received for information.

BUILDING INSPECTION

Section 700 Filings. (All Directors - One Vote)

That a notice be filed pursuant to Section 700 of the Municipal Act, against the title of the property listed as follows and that staff be instructed to defer forwarding the filing notice to Victoria until May 31, 1998:

Lot 46, Section 7, Wellington Land District, Plan 27223, manufactured Home Registration No. 5387, 7711 Clark Drive, owned by W.F. and L.M. Smith.

That a notice be filed pursuant to Section 700 of the Municipal Act, against the titles of the properties listed as follows:

a)Lot 31, Section 14, Range 2, Cedar Land District, Plan VIP59885, 2350 Hemer Road, owned by J. Mihalj;

b)Lot 32, Section 3, Nanaimo Land District, Plan 23540, 1872 Garland Drive, owned by D. and D. Wootton;

c)Lot 79, Section 12, Gabriola Island, Nanaimo Land District, Plan 23365, 460 Dunshire, owned by J.F. Drmla.

Business Licensing. (All Directors - One Vote)

That staff prepare a submission to Municipal Affairs requesting authority to establish business licensing in the RDN for the purpose of improving bylaw enforcement measures and be directed to evaluate the cost implications of establishing business licensing and report back to the Board with a proposal to implement the service coincident with the completion of the review and modernization of Bylaw 500 definitions.

That staff proceed with preparing the necessary terms of reference for a process and public consultation approaches needed to initiate the review and modernization of Bylaw No. 500 definitions including the classification of other businesses as part of the 1999 work program.

 

PLANNING

DEVELOPMENT PERMIT APPLICATION

Application No. 9803 - Friede/Cola Diner - Area H. (All Directors except EA �B� - One Vote)

That Development Permit 9803 to establish hotel units on the property legally described as Lot 1, Plan 6994, District Lot 20, Newcastle District be approved subject to the conditions outlined in Schedule �1� as amended to replace "$20,000" with "$10,000" in item number 6.

That Schedule �1� be amended to insert the words "biologically diverse" between the words "comprised of" and "native vegetation" in item number 4.

Application No. 9804 - Burns - Area A. (All Directors except EA �B� - One Vote)

That the application for Development Permit No. 9804 to complete the construction of a repair shop and storage garage on the property legally described as Lot 1, Block 6, Section 12, Range 7, Cranberry District, Plan 1643, be approved subject to the conditions outlined on Schedule �1�.

FRONTAGE RELAXATION

A. & J. Ostrand - Area A. (All Directors except EA �B� - One Vote)

That the request from Alfred Ostrand and Janet Ostrand to relax the minimum 10% frontage requirement for proposed Lots 1 and 2, as shown on the proposed plan of subdivision of Lot 1, Plan 46811, Sections 13 and 14, Range 4, Except Plan VIP57402, Cedar District, be approved in consideration of the applicants� concurrence to enter into a Section 219 covenant as outlined in the staff report with all costs associated with the registration of the covenant to be at the applicants� expense.

OTHER

French Creek Official Community Plan Bylaw No. 1115.

(All Directors except EA �B� - One Vote)

1.That the revisions to the final draft of the French Creek Official Community Plan be received.

2.That "Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998" receive 1st and 2nd reading.

3.That "Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998" be examined in conjunction with the Regional District�s Capital Expenditure Plan and Liquid Waste Management Plan to ensure consistency between them.

4.That "Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998" be referred to the City of Parksville, the Town of Qualicum Beach, and the BC Agricultural Land Commission for comment.

5.That "Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998" proceed to a public hearing to be chaired by the Director for Electoral Area �G�, or his alternate, after all mandatory referral requirements have been met.

7.(2)ENVIRONMENTAL SERVICES STANDING COMMITTEE

41-44Minutes of the Environmental Services Committee meeting held April 28, 1998. (for information)

COMMUNICATION/CORRESPONDENCE

H. Larsen, re Associated Engineering Report. (All Directors - One Vote)

That the correspondence received from H. Larsen regarding comments with respect to the Associated Engineering Report to the Lantzville Sewer Advisory Committee, be received for information.

LIQUID WASTE

Septage Dumping Fees Amendment Bylaw No. 988.01.

(All Directors - One Vote)

That the charges at the French Creek Pollution Control Centre for septage not be increased and that staff be instructed to investigate gradual increasing of septage fees.

That staff investigate and prepare a report on those properties identified by Director Stanhope that are paying a parcel tax toward the FCPCC yet do not have the ability to hook up to the system.

Greater Nanaimo Pollution Control Centre - Stage III Progress Report.

(All Directors - One Vote)

That the progress report on the Greater Nanaimo Pollution Control Centre Stage III Expansion and Upgrading be received.

That staff, in conjunction with the new consultants for wastewater treatment and disposal, conduct a detailed evaluation of design/building alternatives for future Board consideration.

That a Board appointed Select Committee be formed to oversee the evaluation and expansion process.

 

SOLID WASTE

Free Day Policy. (All Directors - One Vote)

That the Free Day policy at the RDN Solid Waste Management Facilities be expanded to allow for a Free Day once a month.

Mid Island Wood Waste Disposal - Contract Expiry.

(All Directors - One Vote)

That the staff report on the expiration of Mid-Island Woodwaste Systems Ltd.�s contract to operate a site to receive and burn clean wood waste, be received for information.

UTILITIES

Surfside Sewer Local Service Area Establishment Bylaw No. 1124 and Northern Community Sewer Local Service Area Amendment Bylaw No. 889.07. (All Directors - One Vote)

1.That the RDN establish a new Sewer Local Service Area within the Surfside area and that it include Lot 1, District Lot 9, Plan 37995, Newcastle District.

2.That "Surfside Sewer Local Service Area Establishment Bylaw No. 1124, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

3.That "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.07, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

French Creek Sewer Local Service Area Amendment Bylaw No. 813.21 and Northern Community Sewer Local Service Area Amendment Bylaw No. 889.08. (All Directors - One Vote)

1.That the following application for inclusion into the French Creek Sewer Local Service Area be approved:

Lot A, Plan 17074, except plan DD67388W, District Lot 88, Nanoose Land District.

2.That "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.08, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

3.That "French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.21, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

Cedar Sewer Local Service Area - School District 68 Sewer.

(All Directors - One Vote)

That staff proceed with the option of servicing the Cedar Town Centre area, which includes four properties within the town centre, and the school on MacMillan Road.

That the City of Nanaimo be requested to approve a sewer connection as required in the agreement currently being negotiated between the City and the RDN.

That any cost sharing associated with the installation of the life station and associated works near York Creek be cost shared by the school district at the time of expansion/construction of the facilities in the future.

That staff be directed to prepare the necessary amendment to the Duke Point Sewer Local Service Area for the May 12, 1998 Board meeting.

45-50(See report attached.)

That if we are unable to proceed with the servicing of the Cedar Town Centre area and the five properties that we proceed with the servicing of the new Senior High School on MacMillan Road on its own.

LIQUID WASTE

Electoral Area �G� Proposed Water Local Service Area.

(All Directors - One Vote)

1.That the application to include the properties proposed into a water local service area be approved.

2.That "Morningstar Creek Water Local Service Area Establishment Bylaw No. 1125, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

7.(3)CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE

51-53Minutes of the regular Corporate & Community Services Committee meeting held May 5, 1998. (for information)

ADMINISTRATION

1998 Local Government Elections. (All Directors - One Vote)

That the 1998 official election results regarding the Electoral Areas �D� and �G� Community Parks Referendums be received for information.

FINANCE

Annual Report of Directors and Committee Members Remuneration and Expenses. (All Directors - One Vote)

That the 1997 report on remuneration and expenses for Board and Committee members be received for information.

FIRE PROTECTION

Fire Truck Purchase for Errington Fire Department. (All Directors - One Vote)

That the Errington Fire Department be permitted to proceed with a selective request for price quotations from one lower mainland and one Vancouver Island Freightliner dealer for a fire truck chassis and that the lowest price bidder be awarded the contract for supply.

RECREATION & PARKS

Regional Parks Work Program for 1998. (All Electoral Areas - Weighted Vote)

That the 1998 Regional Parks Program be approved as presented.

Application for Licence of Occupation for Crown Land - Wildwood Park - Area H. (All Directors - One Vote)

That the Regional District apply to the Ministry of Environment, Lands and Parks for a Licence of Occupation for community park purposes for the site known as Wildwood Park in Electoral Area �H�.

SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS

Special Event Permit Applications.

Island Region Rovers, Scouts Canada. (May 15 - 18 - Area D)

(All Directors - One Vote)

That a Special Event Permit be issued to the Island Region Rovers, Scouts Canada for Camp Skeeter �98, to be held May 15, 16, 17 and 18, 1998 at Camp Caillet.

COMMISSION, ADVISORY & SELECT COMMITTEE

Intergovernmental Advisory Committee. (All Directors - One Vote)

That the minutes of the Intergovernmental Advisory Committee meeting held April 16, 1998, be received for information.

Gabriola Island Parks & Recreation Commission. (All Directors - One Vote)

That the minutes of the Gabriola Island Parks & Recreation Commission meeting held April 6, 1998, be received for information.

District 69 Recreation Commission. (All Directors - One Vote)

That the minutes of the District 69 Recreation Commission meeting held April 27, 1998, be received for information.

Grants-in-Aid

That Grants-in-Aid be provided as follows:

Nanoose Bay Recreation & Activities Society$1,250

Errington War Memorial Hall & Rec. Assoc.625

Area �G� Recreation Grants Committee1,250

Lighthouse Recreation Commission1,250

Boultbee Park Parents Committee500

From the District 69 Recreation Commission meeting of April 27:

That the Commission�s recommendation to establish an Aquatic Centre Reserve Fund using the 1997 Operating Surplus from the Aquatic Centre function be reconsidered by the Regional Board, with the funds to be used for pool specific projects only.

7.(4)EXECUTIVE STANDING COMMITTEE

 

7.(5)COMMISSION

 

7.(6)SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE

54-55Minutes of the Solid Waste Select Committee meeting held April 28, 1998. (for information)

Appointment of Airport Commission Representative. (Verbal)

56Minutes of the Boardroom Addition Planning Committee meeting held May 6, 1998. (for information)

57-60That the report on the Administration Building Addition Board Room and Office Space be forwarded to the Board.

That staff be directed to proceed with a design build project working to an approved budget of $1,007.500.

That staff be directed to request that Ian Niamath provide specifications for building standards.

8.ADMINISTRATOR�S REPORT

Free Day Policy. (All Directors - One Vote) (to be circulated)

9.ADDENDUM

 

10.BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

11.NEW BUSINESS

 

12.BOARD INFORMATION (Separate enclosure on blue paper)

 

13.NOTICE OF MOTION

 

14.ADJOURNMENT

 

15.IN CAMERA