Director G. Holme Chairperson

Director F. Garnish Electoral Area A

Director R. Loomis Electoral Area B

Director E. Hamilton Electoral Area C

Director I. Savage Electoral Area D

Director J. McLean Electoral Area F

Director J. Stanhope Electoral Area G

Director J. Duncan Electoral Area H

Alternate

Director A. Duggan City of Parksville

Director B. Luchtmeijer Town of Qualicum Beach

Director L. Sherry City of Nanaimo

Alternate

Director D. Thompson City of Nanaimo

Director D. Rispin City of Nanaimo

Director G. Korpan City of Nanaimo

Director J. Little City of Nanaimo

Director B. McGuffie City of Nanaimo

K. Daniels Chief Administrative Officer

N. Connelly Gen. Mgr. of Community Services

B. Colclough Gen. Mgr. of Environmental Services

B. Lapham Gen. Mgr. of Development Services

C. Mason Gen. Mgr. of Corporate Services

M. Pearse Mgr. of Administrative Services

Mr. Caillet reviewed his plans for the Brannen Lake Campsite property and expressed his concerns with respect to a landfill site being located in the area and the impact it would have on his property.

Mr. Miller voiced his concerns about leachate collection systems and requested that the Board look for viable solutions other than a landfill site.

Mr. Watson spoke of his concerns with respect to a landfill site being proposed in a growth centre at the north end of Nanaimo and urged Board members to consider other alternatives.

Mr. Vollmers advised the Board of his concerns for the future if a landfill site is situated in the area of Weigles Road.

Mr. Jepson outlined his worries about a landfill site being located over a watershed. He also noted the First Nations concerns and indicated that he thought it was premature to do site investigations at this time.

Mr. Windecker questioned the environmental impact that a landfill site would have on the Weigles Road area and asked the Board to look at other options, including incineration.

Mr. Pederson discussed the incineration method being used as an alternative to landfill sites and outlined a incinerator plant in Denmark.

Ms. Haime queried the Board on the landfill siting process including the proposal for a new Solid Waste Advisory Committee. She urged the Board not to undertake testing on the Weigles Road site as it is not a suitable location because of the watershed.

MOVED Director Savage, SECONDED Director McLean, that Mr. Long be permitted to address the Board.

CARRIED

Mr. Long, representing the Price Road Residents, reviewed a number of concerns about development in the Errington area and requested the Board to place a moratorium on all industrial and commercial development in the Errington area until the terms of reference for the Community Steering Committee have been completed.

MOVED Director Savage, SECONDED Director Garnish, that Ms. Westby be permitted to address the Board.

CARRIED

Ms. Westby noted that her concerns had been covered by the other speakers.

MOVED Director Garnish, SECONDED Director Korpan, that Mr. Palmer be permitted to address the Board.

CARRIED

Mr. Palmer stated that the Board needs to reviews all options for solid waste disposal other than landfilling and noted that he supported the method of incineration.

MOVED Director Sherry, SECONDED Director Korpan, that the minutes of the regular Board meeting held on Tuesday, March 10, 1998 be adopted.

CARRIED

MOVED Director Sherry, SECONDED Director Little, that the minutes of the Solid Waste Select Committee meeting held Tuesday, March 31, 1998 be received for information.

CARRIED

MOVED Director Sherry, SECONDED Director Little,:

That the current Solid Waste Advisory Committee be discontinued;

That a new Solid Waste Advisory Committee be created to act as both an advisory committee and a monitoring committee;

That if a potential site is chosen in a rural area that a local advisory committee be created for that area.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Luchtmeijer, Little, Duggan, Sherry, Duncan, Rispin, McGuffie, Thompson, Savage, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Directors Loomis and McLean voting in the negative.

MOVED Director Sherry, SECONDED Director Korpan,:

1. That the Solid Waste Select Committee recommend that the Board proceed with the Weigles Road and Barsby Lake sites for preliminary investigation.
1. That the Regional District of Nanaimo hire a new engineering consultant.

Director Savage requested that the items be dealt with seriatim.

The question was called on item no. 1.

A recorded vote was requested.

The motion CARRIED (noting that it was a weighted vote) with Directors Little, Sherry, Rispin, McGuffie, Thompson and Korpan voting in the affirmative and Directors Holme, Luchtmeijer, Duggan, Loomis, Duncan, Savage, Stanhope, McLean, Garnish and Hamilton voting in the negative.

MOVED Director Sherry, SECONDED Director McLean, that item no. 2 be endorsed.

CARRIED

MOVED Director Sherry, SECONDED Director Little, that the progress report be received.

CARRIED

A short recess was called.

The meeting reconvened at 10:00 pm.

MOVED Director Garnish, SECONDED Director McLean, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.232, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director McGuffie, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.233, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.234, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Little, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.235, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.236, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.237, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo Official Community Plan for Electoral Area �A�, Bylaw Amendment Bylaw No. 837.07, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.229, 1997", be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Little, that "Regional District of Nanaimo Official Community Plan for Electoral Area �A�, Bylaw Amendment Bylaw No. 837.08, 1997" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.230, 1997", be adopted.

CARRIED

MOVED Director Luchtmeijer, SECONDED Director Stanhope, that "French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.20, 1998" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.05, 1998", be adopted.

CARRIED

MOVED Director Stanhope, SECONDED Director Duncan, that "Dashwood Fire Protection Local Service Area Boundary Amendment Bylaw No. 964.02, 1997", be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.08, 1998", be adopted.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.08, 1998", be adopted.

CARRIED

MOVED Director Stanhope, SECONDED Director Garnish, that "French Creek Village Streetlighting Local Service Area Boundary Amendment Bylaw No. 1062.01, 1998", be adopted.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the regular Development Services Committee meeting held March 17, 1998 be received for information.

CARRIED

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.

MOVED Director Hamilton, SECONDED Director Garnish, that a notice be filed pursuant to Section 700 of the Municipal Act, against the titles of the properties listed as follows:

a) Lot 1, Section 3, Range 3, Cedar Land District, Plan 24625, 2955 Rosalie Road, owned by R. Harris;

b) Lot 32, Section 18, Gabriola Island, Nanaimo Land District, Plan 21586, 629 Gallagher Way, owned by D. Ryan and D. Wiggers;

c) Lot 18, Section 12, Nanaimo Land District, Plan 23365, 417 Berg Road, owned by T. Bird.

CARRIED

MOVED Director Garnish, SECONDED Director Little, that this item be deferred to later in the agenda.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that the "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1118, 1998" be received, as amended.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1118, 1998" be granted 1st and 2nd reading, as amended.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry,:

That "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1118, 1998" be examined in conjunction with the Regional District�s Capital Expenditure Plan and Liquid Waste Management Plan to ensure consistency between them.

That staff be directed to prepare proposed amendments to the Regional District Capital Expenditure Plan to provide for the estimated value and timing of capital works anticipated by "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1118, 1998".

That "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1118, 1998" be referred to the Provincial Agricultural Land Commission and City of Parksville for comment.

That "Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1118, 1998" proceed to a Public Hearing to be chaired by the Director for Electoral Area �E�, or his alternate, after the mandatory referral requirements have been met.

CARRIED

Electoral Area �A� Official Community Plan Bylaw No. 1116.

MOVED Director Hamilton, SECONDED Director Garnish, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998" be received.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998" receive 1st and 2nd reading.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish,:

That a public information meeting be held prior to third reading of "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998" and that pet accommodation be added as an airport related use.

That "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998" be examined in conjunction with the Regional District�s Capital Expenditure Plan and Liquid Waste Management Plan to ensure consistency between them.

That staff be directed to prepare proposed amendments to the Regional District Capital Expenditure Plan to provide for the estimated value and timing of capital works anticipated by "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998".

That "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998" be referred to the Provincial Agricultural Land Commission, Cowichan Valley Regional District and the City of Nanaimo for comment.

That "Regional District of Nanaimo Electoral Area �A� Official Community Plan Bylaw No. 1116, 1998" proceed to a public hearing to be chaired by the Director for Electoral Area �A�, or his alternate, after all mandatory referral requirements have been met.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that the minutes of the Environmental Services Committee meeting held March 24, 1998 be received for information.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that the verbal report be received for information.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that staff proceed with evaluation of the West Coast Reduction proposal, and develop an agreement covering the terms and conditions for the Waste Discharge Permit, including any required upgrading and expansion of the facilities subject to discussion and agreement with West Coast Reduction Limited with regard to financial compensation for staff time.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that the March 1998 progress report on odour control at the French Creek Pollution Control Centre be received.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish,:

That the March 1998 progress report on the Lantzville wastewater treatment and disposal options review be received.

That the Board Chairperson, Director Sherry and Director Stanhope be appointed to the Consultant Selection Committee for wastewater treatment and disposal.

CARRIED

MOVED Director Sherry, SECONDED Director Little,:

That the Board approve the contract with the GVS&DD to collect, transship and dispose of approximately 17,000 tonnes of RDN municipal solid waste annually.

That staff report back to the Board with an evaluation report on the waste export process six months after commencement of the service.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that the progress report on the implementation of the solid waste disposal bans be received.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.06, 1998" be introduced and read three times.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Luchtmeijer, Little, Duggan, Sherry, Loomis, Duncan, Rispin, McGuffie, Thompson, Savage, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Director McLean voting in the negative.

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Solid Waste Management Regulation Amendment Bylaw No. 894.06, 1998" having received three readings, be adopted.

CARRIED

MOVED Director Sherry, SECONDED Director Luchtmeijer, that the following application for inclusion into the Pacific Shores Sewer Local Service Area be approved:

Lot 3, Plan 11319, District Lot 22, Nanoose Land District.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that "Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.01, 1998" be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.06, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that Jim Calvin be appointed to the Cassidy/South Wellington Building Inspection Advisory Committee.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the minutes of the regular Corporate & Community Services Committee meeting held April 7, 1998 be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the Board policies on Development Negotiations Process and Land Acquisition Process be approved, as amended.

CARRIED

MOVED Director Garnish, SECONDED Director McGuffie, that the Board of the Regional District of Nanaimo authorize the Municipal Finance Authority to enter into a futures contract to secure interest relending rates for MFA Debenture Issue No. 47.

CARRIED

MOVED Director Garnish, SECONDED Director Duncan, that the Regional District of Nanaimo apply for a lease agreement from the Ministry of Transportation and Highways for the Wallace Way right-of-way located adjacent to Lot A of Strata Plan VIS 3085 (from Plan VIP 58236), District Lot 11, Newcastle Land District.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the update report regarding the transfer of Little Mountain and Morison Creek from the Crown to the Regional District as Regional Parks be received.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that staff be instructed to send a letter to the Ministry of Environment, Lands and Parks requesting that the transfer of Little Mountain and Morison Creek to the Regional District of Nanaimo be expedited.

CARRIED

MOVED Director Stanhope, SECONDED Director Luchtmeijer, that the staff report on the District 69 Arena Lease Agreement be received for discussion purposes.

CARRIED

MOVED Director Luchtmeijer, SECONDED Director Stanhope, that the Secretary and Chairperson be authorized on behalf of the Regional District, to sign the amended District 69 Arena Lease Agreement between the Regional District of Nanaimo and the City of Parksville.

CARRIED

MOVED Director Luchtmeijer, SECONDED Director Stanhope, that the staff report on Requests for Expressions of Interest be received for discussion purposes.

CARRIED

MOVED Director Luchtmeijer, SECONDED Director Stanhope, that staff be directed to proceed with the finalization and publication of the RFEI as agreed upon on March 13, 1998.

MOVED Director McLean, SECONDED Director Duncan, that the RFEI be publicized in all areas of District 69 so that the Board may entertain all proposals in any area of District 69.

DEFEATED

The question was called on the main motion.

The motion CARRIED.

The Chairperson noted that while the RFEI would only permit submissions for proposals within the City of Parksville, this did not preclude other interested parties from submitting proposals to the Board for an ice facility (or other recreation facility) on their own initiative.

MOVED Director Garnish, SECONDED Director Savage, that the revised Urban Containment and Fringe Area Management Implementation Agreement be received and forwarded to the three Municipal Councils for their consideration and approval.

CARRIED

MOVED Director Garnish, SECONDED Director McGuffie, that Walt Reynolds, Maureen Young, Robert Jepson, Bill Lorenzen, Julian Fell, John Gayton, David Heenan, George Legg, Terrence Knight, Lindsay Locke and John Nickson be appointed as members of the Regional Growth Management Plan Performance Review Committee.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the Terms of Reference for the Aggregates Study as amended to include a Public Advisory Committee, be approved.

CARRIED

MOVED Director Garnish, SECONDED Director Savage, that the Terms of Reference be amended to provide that all applications for quarry pit and gravel extraction be held in abeyance except for those applications in stream prior to February 10, 1998.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the Terms of Reference be further amended to allow for four Electoral Area Board members to be appointed to the Aggregate Study Steering Committee.

CARRIED

MOVED Director Garnish SECONDED Director Stanhope, that this item that was earlier deferred be brought forward.

CARRIED

MOVED Director Hamilton, SECONDED Director McGuffie, that the Lussier gravel referral application be considered in stream.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the Large Land Holdings Study and process be referred back to the Large Land Holdings & Economic Studies Steering Committee for further discussion.

CARRIED

MOVED Director Garnish, SECONDED Director McGuffie,:

That the Economic Planning Strategy, Final Report be received.

That staff be directed to report on and initiate the Action Plan Steps outlined in the Implementation Strategy.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the Special Event/Special Occasion Status Report be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director McLean, that a Special Event Permit be issued to the Arrowsmith Mountainbike Club for Hammerfest 98, to be held May 9 and 10, 1998 at Tranquillity Woods Campground, 2080 Errington Road, Errington.

CARRIED

MOVED Director Garnish, SECONDED Director McLean, that the Board approve the Arrowsmith Mountainbike Club�s request for the issuance of a two (2) day special occasion license to operate a beer garden at Hammerfest 98 on May 9 and May 10, 1998.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the minutes of the Large Land Holdings and Economic Studies Steering Committee meeting held March 24, 1998, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the minutes of the Intergovernmental Advisory Committee meeting held March 19, 1998, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Savage, that the minutes of the Transit Business Plan Steering Committee meeting held March 19, 1998, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that the minutes of the Gabriola Island Parks & Recreation Commission meeting held February 16, 1998, be received for information.

CARRIED

MOVED Director Stanhope, SECONDED Director Duncan, that the minutes of the District 69 Recreation Commission meeting held March 30, 1998, be received for information.

CARRIED

MOVED Director Luchtmeijer, SECONDED Director Stanhope, that the District 69 Youth Centre Society Business Plan, as amended, be received with the changes as noted in the staff report and that staff proceed with the preparation of a letter of agreement to be approved by the Regional District of Nanaimo and the District 69 Youth Centre Society to describe the terms and conditions of the Regional District�s participation in the District 69 Youth Centre Society initiative.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the minutes of the Board Room/Additional Building Committee meeting held March 10, 1998 be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the Board approve the Wheatsheaf Sports Complex request for the issuance of two (2) day special occasion licences to operate beer gardens at the Wheatsheaf Sports Complex on April 18, 19, 25 and 26, 1998.

CARRIED

MOVED Director Sherry, SECONDED Director Savage,:

That the financial analysis prepared by Associated Engineering be received, and

That the GNPCC be confirmed as the facility to provide wastewater treatment for the Lantzville Sewer Local Service Area and take no further action on a servicing review.

CARRIED

Further discussion was held with respect to whether the District would entertain proposals for other areas in District 69 noting that another proponent exists outside the Parksville area.

MOVED Director McLean, SECONDED Director Stanhope, that staff advise the other ice facility proponent that the Board will consider proposals for any area in District 69.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that this meeting adjourn to allow for an in camera meeting.

CARRIED

TIME: 10:38 PM

The meeting reconvened at 10:40 pm.

MOVED Director Sherry, SECONDED Director Garnish, that staff be directed to send the correspondence to Mr. Paisley as attached to the staff incamera report, and conclude the file.

CARRIED

MOVED Director Sherry, SECONDED Director Savage, that "Regional District of Nanaimo Illegal Structure Bylaw No. 1121, 1998" be given three (3) readings.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Illegal Structure Bylaw No. 1121, 1998" having received three (3) readings, be adopted.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that this meeting terminate.

CARRIED

TIME: 10:45 PM