Director G. Holme Chairperson

Director F. Garnish Electoral Area A

Director R. Loomis Electoral Area B

Director E. Hamilton Electoral Area C

Director I. Savage Electoral Area D

Director J. McLean Electoral Area F

Director J. Stanhope Electoral Area G

Director J. Duncan Electoral Area H

Director J. Banks City of Parksville

Director L. Sherry City of Nanaimo

Director L. McNabb City of Nanaimo

Alternate

Director B. King City of Nanaimo

Director G. Korpan City of Nanaimo

Director J. Little City of Nanaimo

Director B. McGuffie City of Nanaimo

K. Daniels Chief Administrative Officer

N. Connelly Gen. Mgr. of Community Services

B. Colclough Gen. Mgr. of Environmental Services

B. Lapham Gen. Mgr. of Development Services

C. Mason Gen. Mgr. of Corporate Services

M. Pearse Mgr. of Administrative Services

MOVED Director Garnish, SECONDED Director Stanhope, that the minutes of the regular Board meeting held on Tuesday, February 10, 1998 be adopted.

CARRIED

MOVED Director Korpan, SECONDED Director Garnish, that the new terms of reference outlined in the correspondence from FCM be received.

CARRIED

MOVED Director Garnish, SECONDED Director McLean, that the minutes be received for the Public Hearing held February 18, 1998 as a result of public notification of:

"Shaw Hill Deep Bay Official Community Plan Amendment Bylaw No. 1007.01, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.223, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.224, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.232, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.233, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.234, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.235, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.236, 1997".

"Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.237, 1997".

CARRIED

MOVED Director Duncan, SECONDED Director Garnish, that "Shaw Hill Deep Bay Official Community Plan Amendment Bylaw No. 1007.01, 1997" be passed at third reading.

CARRIED

MOVED Director McNabb, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.223, 1997" be passed at third reading.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.224, 1997" be passed at third reading.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.232, 1997" be passed at third reading.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.233, 1997" be passed at third reading.

CARRIED

MOVED Director Sherry, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.234, 1997" be passed at third reading.

CARRIED

MOVED Director McNabb, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.235, 1997" be passed at third reading.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.236, 1997" be passed at third reading.

CARRIED

MOVED Director Duncan, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.237, 1997" be passed at third reading.

CARRIED

MOVED Director McNabb, SECONDED Director Little, that the minutes of the Public Hearing held February 26, 1998 as a result of public notification of "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.239, 1998", be received.

CARRIED

MOVED Director Savage, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.239, 1998" be given third reading, the bylaw be referred to the Ministry of Transportation and Highways for approval, and that the Regional District enter into a development agreement securing the conditions of approval.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Bradshaw, Sherry, King, McNabb, Savage, Stanhope, McLean, Garnish and Hamilton voting in the affirmative and Directors Little, Duncan, McGuffie and Korpan voting in the negative.

MOVED Director Garnish, SECONDED Director Sherry, that "Electoral Area �F� Community Parks Local Service Amendment Bylaw No. 804.01, 1997", be adopted.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Little, Bradshaw, Sherry, Loomis, King, McGuffie, McNabb, Savage, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Directors Duncan and McLean voting in the negative.

MOVED Director McLean, SECONDED Director McNabb, that "Coombs-Hilliers Fire Protection Local Service Area Requisition Limit Amendment Bylaw No. 1022.01, 1998", be adopted.

CARRIED

MOVED Director Loomis, SECONDED Director Sherry, that "Gabriola Island Noise Control Extended Service Establishment Bylaw No. 1081, 1998", be adopted.

CARRIED

MOVED Director Loomis, SECONDED Director Sherry, that "Regional District of Nanaimo Gabriola Island Noise Control Regulatory Bylaw No. 1082, 1998", be adopted.

CARRIED

MOVED Director Hamilton, SECONDED Director Korpan, that "Regional District of Nanaimo Electoral Area �C� Noise Control Extended Service Establishment Bylaw No. 1102, 1998", be adopted.

CARRIED

MOVED Director Hamilton, SECONDED Director Korpan, that "Regional District of Nanaimo Electoral Area �C� Noise Control Regulatory Bylaw No. 1103, 1998", be adopted.

CARRIED

MOVED Director Hamilton, SECONDED Director Korpan, that the minutes of the regular Development Services Committee meeting held February 17, 1998 be received for information.

CARRIED

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.

MOVED Director Hamilton, SECONDED Director Stanhope, that a notice be filed pursuant to Section 700 of the Municipal Act, against the titles of the properties listed as follows:

a) Lot A, Section 13, Range 8, Cranberry Land District, Plan 20523, 2025 Hemer Road, owned by S. Gillies;

b) Parcel A(DD 21840N) of Sections 4 and 5, Range 3, Cedar Land District, Exc. Plan 340R, 2796 Quennell Road, owned by J. Hough;

c) Lot A, Section 5 & 6, Range 4, Cedar Land District, Plan VIP54260, 2700 Ritten Road, owned by M. Dillow.

d) Lot B, Section 11, Range 2, Cedar Land District, Plan 31017, MHR 47788, 2130 Cedar Road, owned by K. & K. Lepoidevin.

CARRIED

MOVED Director Hamilton, SECONDED Director McNabb, that the Chairperson and Secretary be authorized to sign the agreement between the Regional District of Nanaimo and the City of Nanaimo which provides for the rental of the Nanaimo Animal Shelter for a 14 month term from January 1, 1998 to February 28, 1999.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that Development Permit 9801, submitted by Richard Palmer on behalf of Alf�s Castings, to legalize the siting and establishment of 3 warehouse businesses (for castings, dairy products and health products), be approved, subject to the conditions outlined in Schedule �1� and subject to a landscaping deposit of $2,500.

CARRIED

Walters - Areas A and C.

MOVED Director Hamilton, SECONDED Director Garnish, that the request from Oskar Walter, acting on behalf of Walburga and Roland Walter and Patrick Henry, to relax the minimum 10% frontage requirements for proposed Lots 1 and 2 and the proposed Remainder of the West 60 Acres of Section 11, Range 5, Cranberry District shown on the plan of subdivision prepared by WR Hutchinson, BCLS dated Sept. 22, 1997 be approved, in consideration of the applicant�s concurrence to enter into Section 219 covenants as outlined in the staff report.

CARRIED

MOVED Director Hamilton, SECONDED Director McNabb, that the request from Sims Associates, on behalf of 509209BC Ltd., to relax the minimum 10% frontage requirement for the proposed Remainder of Lot A shown on the plan of subdivision prepared by Sims Associates, BCLS, dated revision 1997/12/11, be approved in consideration of the applicant entering into Section 219 covenant as outlined in the staff report.

CARRIED

MOVED Director McLean, SECONDED Director Garnish, that the report updating progress on the Electoral Area �F� Planning Project be received for information and staff be directed to continue implementing the Stages I and II work plans of the Electoral Area �F� Planning Project.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that the French Creek Official Community Plan be received.

CARRIED

MOVED Director Hamilton, SECONDED Director Loomis, that the Regional District of Nanaimo supports the revisions to the Gabriola Island Official Community Plan resulting from Regional District of Nanaimo comments.

CARRIED

MOVED Director Hamilton, SECONDED Director Loomis, that the Regional District of Nanaimo supports the adoption of the "Gabriola Island Official Community Plan Bylaw No. 166, 1997" provided that an additional revision is made to policy 4.2 (r), as follows:

"(r) The Regional District shall be requested to adopt a development cost charge bylaw for park purposes, with provisions for collection of funds by the Islands Trust, to be deposited in a Regional District of Nanaimo Development Cost Charge Reserve Fund for parkland acquisition for Gabriola Island."

CARRIED

MOVED Director Sherry, SECONDED Director McGuffie, that the minutes of the Environmental Services Committee meeting held February 24, 1998 be received for information.

CARRIED

MOVED Director Sherry, SECONDED Director Hamilton, that subject to the revision of the statutory right-of-way agreement for the remainder of Lot C Plan 14848, District Lot 102, Nanoose Land District, approval be granted to transfer the commitment for three residential water services to the following lots:

1. 2340 Nanoose Road, Lot 18, Plan 27190, District Lot 130, Nanoose Land District (WBWLSA).

2. 2324 Nanoose Road, Lot 19, Plan 27190, District Lot 130, Nanoose Land District (WBWLSA).

3. Lot 1, Arbutus Crescent, Plan 25366, District Lot 78, Nanoose Land District (AWLSA).

CARRIED

MOVED Director Stanhope, SECONDED Director Loomis, that the Regional District of Nanaimo forward a late resolution to the Association of Vancouver Island Municipalities protesting the use of round-up on railway lines within the Regional District and throughout Vancouver Island.

CARRIED

MOVED Director McNabb, SECONDED Director Sherry, that the Regional District of Nanaimo approve Alternative 3 to provide pump and haul to the existing building located on site and that the owners of the property be required to petition the Regional District of Nanaimo to be included in the Lantzville Sewer Local Service Area and that a covenant be placed on the property to require it to connect to the community sewer when available.

CARRIED

MOVED Director Sherry, SECONDED Director Savage, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.09, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Sherry, SECONDED Director King, that "Regional District of Nanaimo Sewer Use Regulatory Bylaw No. 1112, 1998" be introduced and read three times.

CARRIED

MOVED Director Sherry, SECONDED Director King, that "Regional District of Nanaimo Sewer Use Regulatory Bylaw No. 1112, 1998" having received three readings, be adopted.

CARRIED

MOVED Director Sherry, SECONDED Director McNabb, that "Duke Point Sewage Local Service Area Sewer Rates and Regulations Bylaw No. 1117, 1998" be introduced and receive three readings.

CARRIED

MOVED Director Sherry, SECONDED Director McNabb, that "Duke Point Sewage Local Service Area Sewer Rates and Regulations Bylaw No. 1117, 1998" having received three readings, be adopted.

CARRIED

MOVED Director Sherry, SECONDED Director King,:

That any proposed subdivision of Lot 1, Plan 37995, District Lot 9, Newcastle District shall meet the current subdivision standards of the Regional District of Nanaimo with respect to frontage requirements.

That the proposal to extend a sewer system to Regional District of Nanaimo standards from the end of the Qualicum interceptor to the subject property be approved.

That the proposal to upgrade and extend the Surfside water system to Regional District of Nanaimo standards and specifications, to supply a subdivision of seven additional lots, be approved subject to the completion of a groundwater assessment confirming adequate supply.

CARRIED

MOVED Director McLean, SECONDED Director Sherry, that the progress report on the establishment of private sector septage receiving facilities for the southern community be received.

CARRIED

MOVED Director Sherry, SECONDED Director Little, that the following applications for inclusion into the French Creek Sewer Local Service Area be approved:

Lot 1, Plan 15426, District Lot 29, Nanoose Land District.

Lot 30, Plan 24289, District Lot 49, Nanoose Land District.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.05, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Sherry, SECONDED Director Stanhope, that "French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.20, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Garnish, SECONDED Director McGuffie, that the minutes of the regular Corporate & Community Services Committee meeting held March 3, 1998 be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the correspondence from the W. Lemmon, regarding his resignation from the District 69 Recreation Commission, be received.

CARRIED

MOVED Director Garnish, SECONDED Director Loomis, that the Board respond to the V.I.R.L. indicating its receipt of the ten year plan and its support for the timing of the development of a branch on Gabriola Island in 1999.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the Appointment to RDN Advisory Committees and Commissions Policy No. A1.14 be approved as presented.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the Municipal Finance Authority be advised that the Regional District of Nanaimo wishes to enter into a futures contract to secure future interest rates on the relending date for Debenture Issue 48.

CARRIED

MOVED Director Garnish, SECONDED Director Savage, that the costs of the November 16, 1996 Harbourfront Theatre referendums be recovered by allocating these costs to individual Electoral Areas A, B, C, D and E using the grants-in-aid function over the next four years beginning in 1998.

CARRIED

MOVED Director Garnish, SECONDED Director McLean, that the purchase of a model SE1702 fire truck from Profire Emergency Equipment for a price of $157,680 be approved.

CARRIED

MOVED Director Garnish, SECONDED Director McLean, that the Treasurer be authorized to enter into a five year lease to finance the purchase.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb,:

That the major components of the regional parks and trail system program for 1998 be approved in principle, with staff to prepare further specific reports on development cost charges, trail development projects, reserve fund approaches, and system planning.

That adjustments to the regional parks 1998 annual budget provide for an increase in the tax requisition to $400,000 and budget allocations to provide for the initiation of two trail development projects in District 69, planning for the implementation of a District 68 trail system, and the establishment of a reserve fund for future development activities.

MOVED Director Savage, SECONDED Director Stanhope, that the tax requisition amount be amended to $200,000.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Loomis, Duncan, Savage, Stanhope, Garnish and Hamilton voting in the affirmative and Director McLean voting in the negative.

The question was called on the main motion, as amended.

The motion CARRIED with Directors Holme, Loomis, Duncan, Savage, Stanhope, Garnish and Hamilton voting in the affirmative and Director McLean voting in the negative.

MOVED Director Bradshaw, SECONDED Director McNabb, that the Board receive the referral of proposed amendments to the City of Parksville�s Official Community Plan and zoning bylaw, and provide the comments as outlined in this report to the City for their consideration.

CARRIED

MOVED Director Garnish, SECONDED Director Little, that the referral of proposed amendments to the City of Nanaimo�s Official Community Plan be received, and the comments as outlined in this report be provided to the City for their consideration.

CARRIED

MOVED Director Garnish, SECONDED Director Little, that the Board receive the referral of proposed amendments to the City of Nanaimo�s Zoning Bylaw No. 4000, and provide the comments as outlined in the staff report to the City for their consideration.

CARRIED

MOVED Director Garnish, SECONDED Director Savage,:

That the Terms of Reference for the Aggregates Study with the omission of the structuring of the Aggregates Study Steering Committee, be approved.

That the Regional District apply for a planning grant in the amount of $30,000 from the Ministry of Municipal Affairs to assist in the preparation of an Aggregates Study in support of the implementation of the Regional Growth Management Plan.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that "School District 68 Annual Operating Agreement Authorization Bylaw No. 1119, 1998" be introduced and given three readings.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that "School District 68 Annual Operating Agreement Authorization Bylaw No. 1119, 1998" be adopted.

CARRIED

MOVED Director Stanhope, SECONDED Director Bradshaw, that "School District 69 Annual Operating Agreement Authorization Bylaw No. 1120, 1998" be introduced and given three readings.

CARRIED

MOVED Director Stanhope, SECONDED Director Bradshaw, that "School District 69 Annual Operating Agreement Authorization Bylaw No. 1120, 1998" be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the minutes of the Large Land Holdings and Economic Studies Steering Committee meetings held January 28 and February 17, 1998, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Savage, that the minutes of the Transit Business Plan Steering Committee meeting held February 18, 1998, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Savage, that an adjustment to the 1998 Annual Budget for the expansion of the Duke Point Service not be approved and that the service increase to 5 daily trips be undertaken only if it can be achieved through BC Ferries support and at no net additional cost to the Regional District.

MOVED Director McGuffie, SECONDED Director Little, that the words "the expansion of" in the first line of the motion be deleted.

CARRIED

MOVED Director Korpan, SECONDED Director McGuffie, that the words "or other partnerships" be included in the first paragraph after the word "support".

CARRIED

The question was called on the main motion, as amended.

The motion was CARRIED UNANIMOUSLY.

MOVED Director Garnish, SECONDED Director McGuffie, that an adjustment to the 1998 Annual Budget for the expansion of the District 68 handyDART service in September of 1998 as proposed by BC Transit not be approved.

CARRIED

UNANIMOUSLY

MOVED Director Loomis, SECONDED Director Garnish, that the minutes of the Gabriola Island Parks & Recreation Commission meetings held January 19 and February 2, 1998, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the minutes of the District 69 Recreation Commission meeting held February 23, 1998, be received for information.

CARRIED

MOVED Director Stanhope, SECONDED Director Bradshaw, that the RDN support the District 69 Youth Centre proposal by increasing the 1998 Annual Recreation Coordinating budget by $24,000 to be used to initiate the operation of a youth facility in Parksville.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Bradshaw and Stanhope voting in the affirmative and Directors Duncan and McLean voting in the negative.

MOVED Director Stanhope, SECONDED Director Bradshaw, that the RDN agree to transfer:

(a) the operation of the Back Door Youth Facility; and

(b) the $24,000 for the operation of the youth facility in Parksville and any unexpended 1998 funds from the Back Door Youth Facility budget

to the District 69 Youth Centre Society subject to the approval of a consolidated business plan and a letter of agreement between the District 69 Youth Centre Society and the RDN.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Bradshaw and Stanhope voting in the affirmative and Directors Duncan and McLean voting in the negative.

MOVED Director Garnish, SECONDED Director Stanhope, that Carol Davidson, Barry Lewis, Garry Ramsay, Tom Rusnak, Steve Stupich, Sharon Thompson and Audrey Tilley be appointed to the Cassidy/South Wellington Building Inspection Advisory Committee.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that Mr. Hugh Sproule be appointed to the Grants-in-Aid Committee for a term ending December 31, 1998.

CARRIED

MOVED Director Sherry, SECONDED Director Garish, that the report on the audited financial statements for the year ended December 31, 1997 be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo 1998 Annual Budget Bylaw No. 1122, 1998", as amended, be received for first three readings.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo 1998 Annual Budget Bylaw No. 1122, 1998", as amended, having received three readings, be adopted.

CARRIED

MOVED Director McNabb, SECONDED Director McGuffie, that "Regional District of Nanaimo 1998 to 2002 Capital Expenditure Program Bylaw No. 1123, 1998" be introduced for first three readings.

CARRIED

MOVED Director McNabb, SECONDED Director King, that "Regional District of Nanaimo 1998 to 2002 Capital Expenditure Program Bylaw No. 1123, 1998", having received three readings, be adopted and be forwarded as required to the Inspector of Municipalities.

CARRIED

MOVED Director Sherry, SECONDED Director Korpan, that this meeting terminate.

CARRIED

TIME: 8:15 PM