REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
TUESDAY, JANUARY 13, 1998
7:30 PM
(Nanaimo City Council Chambers)
A G E N D A
PAGES
1. CALL TO ORDER
2. DELEGATIONS
11 E. Lyons, re Amendment Application No. ZA9713.
3. BOARD MINUTES
12-24 Minutes of the inaugural Board meeting held on Tuesday, December 9, 1997 and the Special Board meeting held on Tuesday, December 16, 1997.
4. BUSINESS ARISING FROM THE MINUTES
5. COMMUNICATIONS/CORRESPONDENCE
25 S. Hine, City of Parksville, re Parksville-Qualicum Advisory Planning Commission Appointment.
26 S. Hine, City of Parksville, re District 69 Recreation Commission Appointment.
6. UNFINISHED BUSINESS
27-29 Electoral Area �F� Community Park Bylaw No. 804.01.
For Third Reading
30-31 Bylaw No. 500.238 - Servicing Standards. (All Directors except EA �B� - One Vote)
For Adoption
Bylaw No. 975.07 - Pump & Haul Amendment Bylaw. (All Directors except EA �B� - One Vote)
32-33 Bylaw No. 1055 - East Wellington-Pleasant Valley OCP. (All Directors except EA �B� - One Vote)
7.(1) DEVELOPMENT SERVICES STANDING COMMITTEE
34-39 Minutes of the regular Development Services Committee meeting held December 16, 1997. (for information)
BUILDING INSPECTION
Section 700 Filings. (All Directors - One Vote)
That a notice be filed pursuant to Section 700 of the Municipal Act, against the titles of the properties listed as follows:
a) Parcel 1, Lot 14, Section 17, Range 4, Cedar Land District, Plan 3779 (DD16605N) of Pcl A (DD16044N) of Lot 14, Ranges 4 & 5, owned by J.T. Lees;
b) Lot 1, Section 5, Range 2, Cedar Land District, Plan VIP53786, owned by M. and E. Wood;
c) Lot 2, Section 20, Nanaimo Land District, Plan 47933, owned by G. McDonald;
d) Lot 41, Section 24, Nanaimo Land District, Plan 47933, owned by C.L. Kowk;
e) Lot 1, Section 18, Range 3, Mountain Land District, Plan 26170, owned by R.D., P.J. and J.M. Harley;
f) Lot 4, Section 7, Wellington Land District, Plan 26447, owned by M. Rutherford;
g) Lot 2, Newcastle Land District, Plan 2619, owned by W. and D. Reed.
That filing pursuant to Section 700 of the Municipal Act against the title of the following property be deferred until the March 1998 Board meeting:
Lot 46, Section 7, Wellington Land District, Plan 27223, Manufactured Home Reg. #5387, owned by W.F. and L.M. Smith.
PLANNING
AMENDMENT APPLICATIONS
Amendment Applications No. ZA 9713 (Lyons), ZA 9714 (Giroux), ZA 9715 (Gauvreau) and ZA 9716 (Young) - Area H.
(All Directors except EA �B� - One Vote)
1. That applications ZA 9713, ZA 9714, ZA 9715 and ZA 9716 to amend the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" to change the subdivision district for the subject properties from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) be approved subject to conditions in Schedule �1�.
2. That a frontage relaxation to provide for a 10 metre wide panhandle, to create one parcel greater than 4.0 hectares in size, as proposed in application ZA 9716 to facilitate the proposed subdivision of Lot 12, Block 360, Alberni District, Plan 35982, be approved.
3. That "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.234, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) for Lot 15, Block 360, Newcastle District, Plan 36512 (Lyons/Sims) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.
4. That "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.235, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) for Lot 1, Block 360, Alberni Land District, Plan 49310 (ZA 9714 - Giroux) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.
5. That "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.236, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 parcel size) for Lot 29, Block 360, Alberni District, Plan 37698 (ZA 9715 - Gauvreau) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.
6. That "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.237, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) for Lot 12, Block 360, Alberni District, Plan 35982 (ZA 9716 - Young) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 9712 - Kitka - Area E.
(All Directors except EA �B" - One Vote)
That Development Permit No. 9712 to amend the existing development permit for a 24 unit resort condominium building (Phase 7) on the property legally described as Lot A, District Lot 22, Nanoose District and District Lot 2000, Nanaimo District, Plan VIP51529, Except Parts in Strata Plan VIS2036 (Phases 1, 2, 3, 4, 5 and 6) be approved subject to the conditions outlined in Schedule �1� of the staff report.
FRONTAGE RELAXATIONS
Request for Frontage Requirement Relaxation - L. & M. Wright - Area D. (All Directors except EA �B� - One Vote)
That the request from Lorne and Margaret Wright to relax the minimum 10% frontage requirement for Proposed Lot 2 shown on the Plan of Proposed Subdivision Lot 5, Block 2, Sections 10, 11 and 12, Ranges 3 and 4, Mountain District, Plan 3115, Except Part in Red on Plan 150RW and Except Part in Plan 31326 and 48523, prepared by CO Smythies & Associates, revised November 7, 1997 be approved, in consideration of the applicant�s concurrence to enter into Section 219 covenant restricting the residential use to 1 dwelling unit per parcel for proposed Lots 2 and 3 with all costs of the covenant preparation and registration to be paid by the applicant and completed to the satisfaction of the Regional District.
OTHER
French Creek Park Land Donation - Miller Road - Area G.
(All Directors - One Vote)
That the staff report which updates the status of a park land donation on Miller Road in French Creek, be received for information.
Nanoose Bay OCP Process Update - Area E.
(All Directors except EA �B� - One Vote)
That the revised tentative schedule of steps towards the completion of the Plan as outlined in the staff report be endorsed, and further, that Richard Burke be appointed to the Nanoose Bay Official Community Plan Advisory Committee.
French Creek OCP Update - Area G.
(All Directors except EA �B� - One Vote)
That the revised tentative schedule of steps towards the completion of the Plan as outlined in the staff report, be endorsed.
Cranberry Bright/Arrowsmith Benson OCP Review Update.
(All Directors except EA �B� - One Vote)
That the overview of the process for the preparation of the Cranberry-Bright/Arrowsmith-Benson OCP be received.
That the Advisory Committee composition and member appointment process as presented in this memorandum be endorsed; and the Board establish a Selection Committee to be comprised of District 68 Directors Garnish, Loomis, Hamilton, Savage and City of Nanaimo Director Sherry for the appointment of members to the Cranberry-Bright/Arrowsmith-Benson OCP Advisory Committee.
Islands Trust Council Policy Statement Amendment.
(All Directors - One Vote)
That the Regional District of Nanaimo support the adoption of the "Islands Trust Council Policy Statement Amendment Bylaw No. 1, 1997" (Bylaw No. 48) and recommends that the Islands Trust consider RDN staff notes included in the staff report to the Regional District of Nanaimo Development Services Committee, prior to adoption.
Urban Salmon Habitat Program Grant Application.
(All Directors - One Vote)
That application be made to the Ministry of Environment, Lands and Parks for funding assistance in the amount of $30,000 under the Urban Salmon Habitat Program for the purpose of advancing Board objectives and to activate and coordinate community clubs to actively advocate the protection of environmentally sensitive areas.
7.(2) ENVIRONMENTAL SERVICES STANDING COMMITTEE
7.(3) CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE
40-44 Minutes of the regular Corporate & Community Services Committee meeting held January 6, 1998. (for information)
CORRESPONDENCE/COMMUNICATIONS
Federation of Canadian Municipalities, re Resolutions.
(All Directors - One Vote)
That the correspondence from the Federation of Canadian Municipalities, regarding the Call for Resolutions to the Federation of Canadian Municipalities be received.
ADMINISTRATION
Court of Revision - Frontage (Parcel) Tax Rolls.
(All Directors - One Vote)
That a Court of Revision to review the 1998 Frontage Tax Rolls for Surfside, West Bay Estates, Nanoose Bay, Arbutus Park Estates, French Creek, Fairwinds, Madrona and Wall Beach Water Local Service Areas, Nanoose Bay and French Creek Bulk Water Local Service Areas and French Creek, Fairwinds and Pacific Shores Sewer Local Service Areas, be convened on Thursday, February 19, 1998 at 7:30 pm in the meeting room, District 69 Arena, Parksville, BC and that the Chairperson and Directors Luchtmeijer and Stanhope be appointed to the Court of Revision.
Noise Control Establishing and Regulatory Bylaws - Electoral Area C.
(All Directors - One Vote)
1. That "Regional District of Nanaimo Electoral Area �C� Noise Control Extended Service Establishing Bylaw No. 1102, 1998" be received for first three readings and be forwarded to Municipal Affairs for approval.
2. That "Regional District of Nanaimo Electoral Area �C� Noise Control Regulatory Bylaw No. 1103, 1998" be received for first three readings and be advertised in accordance with the Municipal Act.
Noise Control Establishment and Regulatory Bylaws - Electoral Area B.
(All Directors - One Vote)
1. That the "Gabriola Island Noise Control Extended Service Establishment Bylaw No. 1081, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
2. That the "Gabriola Island Noise Control Regulatory Bylaw No. 1082, 1998" be introduced, read three times and advertised in accordance with Section 839 of the Municipal Act.
FINANCE
Security Issuing Bylaw No. 1109 - City of Parksville.
(All Directors - One Vote)
That "Regional District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1109, 1998" be introduced for first three readings and forwarded to Municipal Affairs for approval.
Participation in the Nanaimo & District Public Co-op Purchasing Group.
(All Directors - One Vote)
That the Regional District of Nanaimo pursue any relevant group purchasing opportunities with the Nanaimo & District Public Co-op Purchasing Group.
FIRE PROTECTION
Fire Services Agreement Bylaws No. 1104, 1105 and 1106.
(All Directors - Weighted Vote)
RECREATION & PARKS
Crown Land Section 16 Map Reserve over 1950s Highway Gazette - Areas G and H. (All Directors - One Vote)
That staff be directed to apply to the Crown Lands Division of the Ministry of Environment, Lands and Parks for a Section 16 Map Reserve over the parcel known as the old 1950s Highway Gazette from Bowser to Qualicum Beach.
District 69 Trail System Implementation Plan.
(All Directors - One Vote)
That the District 69 Trail System Plan be received.
That consideration of the Plan including a staff report on financial implications of the Trail System Implementation Plan be referred to the January 31, 1998 Regional Board Parks Seminar.
That any discussion with regard to the Trail System Implementation Plan be tabled until the Regional Board Parks Seminar on January 31, 1998.
TRANSPORTATION
Mudge Island Wharf Function Proposal. (All Directors - One Vote)
That the report on the Coho Cove Wharf function proposal be received and that consideration of further action be delayed pending an indication of support for the proposal.
Washroom/Respite Area - Cost Impact. (City of Nanaimo, EA�s A & D - Weighted Vote)
That the District 68 Transit Budget be modified through service level adjustments to include up to $39,000 for the provision of a washroom/respite facility for the Harbour Park Mall transit exchange and the damage costs associated with the closure of the Gordon Street facility, as ordered in the arbitration award.
Federal Wharf Divestiture Process. (All Directors - One Vote)
That the Regional District approve the letter to the UBCM requesting assistance to local governments in dealing with the federal port divestiture process.
COMMISSION, ADVISORY & SELECT COMMITTEE
Large Land Holdings & Economic Studies Steering Committee.
(All Directors - One Vote)
That the minutes of the Large Land Holdings and Economic Studies Steering Committee meetings held December 3, 1997, be received for information.
Intergovernmental Advisory Committee. (All Directors - One Vote)
That the minutes of the Intergovernmental Advisory Committee meeting held November 26, 1997, be received for information.
Transit Business Plan Steering Committee.
(All Directors - One Vote)
That the minutes of the Transit Business Plan Steering Committee meeting held December 9, 1997, be received for information.
That the proposed Transportation Services Special Events Policy be adopted.
(City of Nanaimo, EA�s A & D - Weighted Vote)
That Administration enter into negotiations with BC Ferries regarding possible cost sharing arrangements and with BC Transit on the 1998/99 Annual Operating Agreement regarding the expansion of bus service from three to five trips in April 1998 to the Duke Point Ferry Terminal.
District 69 Recreation Commission. (All Directors - One Vote)
That the minutes of the District 69 Recreation Commission meeting held December 11, 1997, be received for information.
Grants-in-Aid. (All Directors - One Vote)
That the following grants be awarded:
Parksville Royals Baseball Club $ 500
Parksville Golden Oldies Sports Assoc. $ 490
Electoral Area �A� Parks, Recreation & Greenbelt Advisory Committee.
(All Directors - One Vote)
That the minutes of the Electoral Area �A� Parks, Recreation & Greenbelt Advisory Committee meeting held November 20, 1997, be received for information.
Gabriola Island Parks & Recreation Commission.
(All Directors - One Vote)
That the minutes of the Gabriola Island Parks & Recreation Commission meetings held December 1 and December 15, 1997, be received for information.
Grants-in-Aid. (All Directors - One Vote)
That a grant-in-aid for $400 be provided to the Gabriola Lantern Festival Club.
That a grant-in-aid of $1,200 be provided to the Festival Gabriola Society.
That a grant of $400 be provided to the Rug Huggers Circle Club.
7.(4) EXECUTIVE STANDING COMMITTEE
7.(5) COMMISSION
7.(6) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
45 G. Holme, Chair re 1998 Appointments to Scheduled Standing Committees.
8. ADMINISTRATOR�S REPORT
46-48 Board Appointments to Commissions/Committees.
49-51 Appointment to Nanaimo Harbour Commission.
9. ADDENDUM
10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
13. NOTICE OF MOTION
14. ADJOURNMENT