Director G. Holme Chairperson

Director F. Garnish Electoral Area A

Director E. Hamilton Electoral Area C

Director I. Savage Electoral Area D

Director J. McLean Electoral Area F

Director J. Stanhope Electoral Area G

Director J. Duncan Electoral Area H

Director J. Banks City of Parksville

Director B. Luchtmeijer Town of Qualicum Beach

Director L. Sherry City of Nanaimo

Director L. McNabb City of Nanaimo

Director G. Korpan City of Nanaimo

Director J. Little City of Nanaimo

Director B. McGuffie City of Nanaimo

K. Daniels Chief Administrative Officer

N. Connelly Gen. Mgr. of Community Services

B. Lapham Gen. Mgr. of Development Services

C. Mason Gen. Mgr. of Corporate Services

M. Pearse Mgr. Administrative Services

Ms. Lyons urged Board members to support Amendment Application No. ZA9713.

MOVED Director Little, SECONDED Director Luchtmeijer, that Ms. Haime be permitted to address the Board.

CARRIED

Ms. Haime expressed her concerns with respect to the composition of the Lantzville APC indicating that she did not feel that it represented a fair cross section of the community.

MOVED Director McGuffie, SECONDED Director Stanhope, that the minutes of the inaugural Board meeting held on Tuesday, December 9, 1997 and the Special Board meeting held on Tuesday, December 16, 1997 be adopted.

CARRIED

MOVED Director Bradshaw, SECONDED Director Stanhope, that the correspondence from the City of Parksville appointing Mr. George Little to the Parksville Qualicum APC be received.

CARRIED

MOVED Director Bradshaw, SECONDED Director Garnish, that the correspondence from the City of Parksville appointing Councillor C. Hodge to the District 69 Recreation Commission be received.

CARRIED

MOVED Director Stanhope, SECONDED Director Sherry, that the correspondence with respect to Bylaw No. 500.238 be received.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that:

WHEREAS under Section 813 of the Municipal Act, the Regional Board may amend a local service area for community parks;

AND WHEREAS the Regional Board wishes to amend the requisition level for the community parks local service area in Electoral Area �F�;

THEREFORE BE IT RESOLVED that the Board dispense with the consent of Electoral Area Director McLean for Electoral Area �F� and consent to adoption of the bylaw on behalf of the electors in Electoral Area �F� by at least 2/3 of the votes cast pursuant to Section 813(7) of the Municipal Act.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Luchtmeijer, Little, Bradshaw, Sherry, McGuffie, McNabb, Stanhope, Korpan, Garnish and Hamilton voting in the affirmative and Directors Duncan, Savage and McLean voting in the negative.

MOVED Director McNabb, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.238, 1997", be given third reading and referred to the Ministry of Transportation and Highways.

CARRIED

MOVED Director McNabb, SECONDED Director Garnish, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.07, 1997", be adopted.

CARRIED

MOVED Director Savage, SECONDED Director McNabb, that "Regional District of Nanaimo East Wellington - Pleasant Valley Official Community Plan Bylaw No. 1055, 1997", be adopted.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that the minutes of the regular Development Services Committee meeting held December 16, 1997 be received for information.

CARRIED

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Board, to come forward when their name was called.

It was noted that the following notice should be deleted:

Lot 1, Section 18, Range 3, Mountain Land District, Plan 26170, owned by R.D., P.J. and J.M. Harley;

MOVED Director Hamilton, SECONDED Director Garnish, that a notice be filed pursuant to Section 700 of the Municipal Act, against the titles of the properties listed as follows:

a) Parcel 1, Lot 14, Section 17, Range 4, Cedar Land District, Plan 3779 (DD16605N) of Pcl A (DD16044N) of Lot 14, Ranges 4 & 5, owned by J.T. Lees;

b) Lot 1, Section 5, Range 2, Cedar Land District, Plan VIP53786, owned by M. and E. Wood;

c) Lot 2, Section 20, Nanaimo Land District, Plan 47933, owned by G. McDonald;

d) Lot 41, Section 24, Nanaimo Land District, Plan 47933, owned by C.L. Kowk;

f) Lot 4, Section 7, Wellington Land District, Plan 26447, owned by M. Rutherford;

g) Lot 2, Newcastle Land District, Plan 2619, owned by W. and D. Reed.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that filing pursuant to Section 700 of the Municipal Act against the title of the following property be deferred until the March 1998 Board meeting:

Lot 46, Section 7, Wellington Land District, Plan 27223, Manufactured Home Reg. #5387, owned by W.F. and L.M. Smith.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that applications ZA 9713, ZA 9714, ZA 9715 and ZA 9716 to amend the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987" to change the subdivision district for the subject properties from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) be approved subject to conditions in Schedule �1�.

A recorded vote was requested.

The motion CARRIED with Directors Holme, Luchtmeijer, Little, Sherry, Duncan, McNabb, Savage, Stanhope, McLean, Garnish and Hamilton voting in the affirmative and Directors Bradshaw, McGuffie and Korpan voting in the negative.

MOVED Director Hamilton, SECONDED Director Stanhope, that a frontage relaxation to provide for a 10 metre wide panhandle, to create one parcel greater than 4.0 hectares in size, as proposed in application ZA 9716 to facilitate the proposed subdivision of Lot 12, Block 360, Alberni District, Plan 35982, be approved.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.234, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) for Lot 15, Block 360, Newcastle District, Plan 36512 (Lyons/Sims) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.235, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) for Lot 1, Block 360, Alberni Land District, Plan 49310 (ZA 9714 - Giroux) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish, that "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.236, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 parcel size) for Lot 29, Block 360, Alberni District, Plan 37698 (ZA 9715 - Gauvreau) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500.237, 1997" which amends the subdivision district from �B� (8.0 ha parcel size) to �D� (2.0 ha parcel size) for Lot 12, Block 360, Alberni District, Plan 35982 (ZA 9716 - Young) be given 1st and 2nd reading and proceed to public hearing to be chaired by the Director for Electoral Area �H�.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that Development Permit No. 9712 to amend the existing development permit for a 24 unit resort condominium building (Phase 7) on the property legally described as Lot A, District Lot 22, Nanoose District and District Lot 2000, Nanaimo District, Plan VIP51529, Except Parts in Strata Plan VIS2036 (Phases 1, 2, 3, 4, 5 and 6) be approved subject to the conditions outlined in Schedule �1� of the staff report.

CARRIED

Request for Frontage Requirement Relaxation - L. & M. Wright - Area D.

MOVED Director Hamilton, SECONDED Director Garnish, that the request from Lorne and Margaret Wright to relax the minimum 10% frontage requirement for Proposed Lot 2 shown on the Plan of Proposed Subdivision Lot 5, Block 2, Sections 10, 11 and 12, Ranges 3 and 4, Mountain District, Plan 3115, Except Part in Red on Plan 150RW and Except Part in Plan 31326 and 48523, prepared by CO Smythies & Associates, revised November 7, 1997 be approved, in consideration of the applicant�s concurrence to enter into Section 219 covenant restricting the residential use to 1 dwelling unit per parcel for proposed Lots 2 and 3 with all costs of the covenant preparation and registration to be paid by the applicant and completed to the satisfaction of the Regional District.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that the staff report which updates the status of a park land donation on Miller Road in French Creek, be received for information.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that the revised tentative schedule of steps towards the completion of the Plan as outlined in the staff report be endorsed, and further, that Richard Burke be appointed to the Nanoose Bay Official Community Plan Advisory Committee.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that the revised tentative schedule of steps towards the completion of the Plan as outlined in the staff report, be endorsed.

CARRIED

MOVED Director Hamilton, SECONDED Director Garnish,:

That the overview of the process for the preparation of the Cranberry-Bright/Arrowsmith-Benson OCP be received.

That the Advisory Committee composition and member appointment process as presented in this memorandum be endorsed; and the Board establish a Selection Committee to be comprised of District 68 Directors Garnish, Loomis, Hamilton, Savage and City of Nanaimo Director Sherry for the appointment of members to the Cranberry-Bright/Arrowsmith-Benson OCP Advisory Committee.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that the Regional District of Nanaimo support the adoption of the "Islands Trust Council Policy Statement Amendment Bylaw No. 1, 1997" (Bylaw No. 48) and recommends that the Islands Trust consider RDN staff notes included in the staff report to the Regional District of Nanaimo Development Services Committee, prior to adoption.

CARRIED

MOVED Director Hamilton, SECONDED Director Stanhope, that application be made to the Ministry of Environment, Lands and Parks for funding assistance in the amount of $30,000 under the Urban Salmon Habitat Program for the purpose of advancing Board objectives and to activate and coordinate community clubs to actively advocate the protection of environmentally sensitive areas.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the minutes of the regular Corporate & Community Services Committee meeting held January 6, 1998 be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the correspondence from the Federation of Canadian Municipalities, regarding the Call for Resolutions to the Federation of Canadian Municipalities be received.

CARRIED

MOVED Director Garnish, SECONDED Director McGuffie, that a Court of Revision to review the 1998 Frontage Tax Rolls for Surfside, West Bay Estates, Nanoose Bay, Arbutus Park Estates, French Creek, Fairwinds, Madrona and Wall Beach Water Local Service Areas, Nanoose Bay and French Creek Bulk Water Local Service Areas and French Creek, Fairwinds and Pacific Shores Sewer Local Service Areas, be convened on Thursday, February 19, 1998 at 7:30 pm in the meeting room, District 69 Arena, Parksville, BC and that the Chairperson and Directors Luchtmeijer and Stanhope be appointed to the Court of Revision.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo Electoral Area �C� Noise Control Extended Service Establishing Bylaw No. 1102, 1998" be received for first three readings and be forwarded to Municipal Affairs for approval.

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that "Regional District of Nanaimo Electoral Area �C� Noise Control Regulatory Bylaw No. 1103, 1998" be received for first three readings and be advertised in accordance with the Municipal Act.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that the "Gabriola Island Noise Control Extended Service Establishment Bylaw No. 1081, 1998" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that the "Gabriola Island Noise Control Regulatory Bylaw No. 1082, 1998" be introduced, read three times and advertised in accordance with Section 839 of the Municipal Act.

CARRIED

MOVED Director Garnish, SECONDED Director Bradshaw, that "Regional District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1109, 1998" be introduced for first three readings and forwarded to Municipal Affairs for approval.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the Regional District of Nanaimo pursue any relevant group purchasing opportunities with the Nanaimo & District Public Co-op Purchasing Group.

CARRIED

MOVED Director Garnish, SECONDED Director Bradshaw, that "City of Parksville, Parksville (Local) Fire Protection Authorization Agreement Bylaw No. 1104, 1998" be received for first three readings.

CARRIED

MOVED Director Garnish, SECONDED Director Bradshaw, that "City of Parksville, Parksville (Local) Fire Protection Authorization Agreement Bylaw No. 1104, 1998" having received three readings, be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Bradshaw, that "City of Parksville (French Creek) Fire Protection Authorization Agreement Bylaw No. 1105, 1998", be received for first three readings.

CARRIED

MOVED Director Garnish, SECONDED Director Bradshaw, that "City of Parksville (French Creek) Fire Protection Authorization Agreement Bylaw No. 1105, 1998" having received three readings, be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that "Town of Qualicum Beach (French Creek) Fire Protection Authorization Agreement Bylaw No. 1106, 1998" be received for first three readings.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that "Town of Qualicum Beach (French Creek) Fire Protection Authorization Agreement Bylaw No. 1106, 1998" having received three readings, be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that staff be directed to apply to the Crown Lands Division of the Ministry of Environment, Lands and Parks for a Section 16 Map Reserve over the parcel known as the old 1950s Highway Gazette from Bowser to Qualicum Beach.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer:

That the District 69 Trail System Plan be received.

That consideration of the Plan including a staff report on financial implications of the Trail System Implementation Plan be referred to the January 31, 1998 Regional Board Parks Seminar.

That any discussion with regard to the Trail System Implementation Plan be tabled until the Regional Board Parks Seminar on January 31, 1998.

CARRIED

MOVED Director Garnish, SECONDED Director Sherry, that the report on the Coho Cove Wharf function proposal be received and that consideration of further action be delayed pending an indication of support for the proposal.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the District 68 Transit Budget be modified through service level adjustments to include up to $39,000 for the provision of a washroom/respite facility for the Harbour Park Mall transit exchange and the damage costs associated with the closure of the Gordon Street facility, as ordered in the arbitration award.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the Regional District approve the letter to the UBCM requesting assistance to local governments in dealing with the federal port divestiture process.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the minutes of the Large Land Holdings and Economic Studies Steering Committee meetings held December 3, 1997, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the minutes of the Intergovernmental Advisory Committee meeting held November 26, 1997, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer:

That the minutes of the Transit Business Plan Steering Committee meeting held December 9, 1997, be received for information.

That the proposed Transportation Services Special Events Policy be adopted.

CARRIED

MOVED Director Garnish, SECONDED Director Savage, that Administration enter into negotiations with BC Ferries regarding possible cost sharing arrangements and with BC Transit on the 1998/99 Annual Operating Agreement regarding the expansion of bus service from three to five trips in April 1998 to the Duke Point Ferry Terminal.

CARRIED

MOVED Director Garnish, SECONDED Director Bradshaw, that the minutes of the District 69 Recreation Commission meeting held December 11, 1997, be received for information.

CARRIED

Grants-in-Aid.

MOVED Director Garnish, SECONDED Director Bradshaw, that the following grants be awarded:

Parksville Royals Baseball Club $ 500

Parksville Golden Oldies Sports Assoc. $ 490

CARRIED

MOVED Director Garnish, SECONDED Director Hamilton, that the minutes of the Electoral Area �A� Parks, Recreation & Greenbelt Advisory Committee meeting held November 20, 1997, be received for information.

CARRIED

MOVED Director Garnish, SECONDED Director McNabb, that the minutes of the Gabriola Island Parks & Recreation Commission meetings held December 1 and December 15, 1997, be received for information.

CARRIED

Grants-in-Aid.

MOVED Director Garnish, SECONDED Director McNabb,:

That a grant-in-aid for $400 be provided to the Gabriola Lantern Festival Club.

That a grant-in-aid of $1,200 be provided to the Festival Gabriola Society.

That a grant of $400 be provided to the Rug Huggers Circle Club.

CARRIED

The Chairperson confirmed the following Board Appointments for 1998:

Municipal Finance Authority - J. Stanhope and D. Rispin (alternate).

District 69 Recreation Commission - J. Duncan and J. Stanhope (alternate).

Deep Bay Harbour Authority - J. Duncan.

Regional Library Board - F. Garnish and I. Savage (alternate).

Treaty Advisory Committee - R. Loomis and F. Garnish (alternate).

North Island 911 Corporation - G. Holme and B. Luchtmeijer (alternate).

Grants-in-Aid Committee - E. Hamilton.

Municipal Insurance Association (MIA) - E. Hamilton.

RDN Emergency Planning Committee - G. Holme and E. Hamilton.

Coastal Communities - I. Savage.

Executive Committee - L. McNabb.

NRGH Project Building Committee - G. Holme.

Director Savage advised Board members of the increase of the membership dues for the organization and explained some of the areas the association covers.

MOVED Director Savage, SECONDED Director Garnish, that the 1998 association dues (as outlined on page 57 of the Board Information package) in the amount of $4,000.00 be paid.

CARRIED

MOVED Director Garnish, SECONDED Director Stanhope, that the following appointments be made to the Commissions/Committees:

That Cathy Lychak, Walter Reynolds, Charlie Saunders and one more to be named be appointed to the APC for Electoral Area A for terms expiring on December 31, 1999.

That Sharon Bennett, Bruce Deinstadt, Louis Lapi and Heather Tompkins be appointed to the APC for Electoral Area C for terms expiring on December 31, 1999.

That Steve Ellis, Rudge Perry and Gordon Shoquist be appointed to the APC for Electoral Area D (East Wellington, Pleasant Valley) for terms expiring on December 31, 1999.

That Betty Assaf, John Nickson and Warren Ronquist be appointed to the APC for Electoral Area E for terms expiring on December 31, 1999.

That John Gayton be appointed to the APC for Electoral Area G for a term expiring on December 31, 1998.

That William Reed and Mack Stone be appointed to the APC for Electoral Area G for terms expiring on December 31, 1999.

And that William Reed be appointed as the Parksville Qualicum APC appointee to the Shaw Hill APC.

That Lyle Campbell, Margaret Healey and Ben Mellin be appointed to the APC for Electoral Area H for terms expiring on December 31, 1999.

That Kay Burgoyne, Jerry Flaman and one more to be named be appointed to the Grants-in-Aid Committee for a one year term expiring on December 31, 1998.

That Bob Bossin and Tawny MacLachlan Capon be appointed to the Gabriola Island Parks & Recreation Commission for terms ending December 31, 1999.

CARRIED

MOVED Director Garnish, SECONDED Director Luchtmeijer, that the recommended appointments to the Lantzville APC be revisited.

CARRIED

MOVED Director McLean, SECONDED Director Bradshaw, that the vacancy for Electoral Area �F� on the District 69 Recreation Commission be readvertised.

CARRIED

MOVED Director Savage, SECONDED Director Stanhope, that the Lantzville Sewer Advisory Committee be expanded by two members from the Lantzville area.

MOVED Director Korpan, SECONDED Director Luchtmeijer, that the recommended appointments to the Lantzville Sewer Advisory Committee be postponed until after the next Environmental Services Committee meeting.

CARRIED

MOVED Director McLean, SECONDED Director Sherry, that Mr. Geoff Matthews be appointed to the Nanaimo Harbour Commission for a three (3) year term effective May 1, 1998.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the Solid Waste Select Committee meeting held November 25, 1997, be received for information.

CARRIED

MOVED Director Hamilton, SECONDED Director Sherry:

That the RDN put consideration of landfill siting on hold until September 1998.

That beginning in January 1998, the SWSC start a detailed analysis of alternate disposal options.

CARRIED

MOVED Director Little, SECONDED Director McLean, that the Regional District of Nanaimo write to the appropriate Provincial and Federal Government Ministers� urging them to step up initiatives for the restoration of salmon habitat streams on Vancouver Island.

CARRIED

MOVED Director Korpan, SECONDED Director Little, that the foregoing resolution be sent to AVIM.

CARRIED

Director Little advised of the following Notice of Motion:

That a negotiated portion of the revenue the Province receives from gambling be returned to the municipality for general benefit of the community. (ie police)

The Administrator advised Director Little that a report was coming forward to the next Corporate and Community Services Committee and that the foregoing resolution could become part of that recommendation.

MOVED Director Sherry, SECONDED Director Korpan, that this meeting terminate.

CARRIED

TIME: 8:45 PM